All students need to apply for degree conferral in order to get a copy of their parchment. Degree conferral is the official awarding of your degree, diploma or certificate by the University, this can only occur at a Graduation Ceremony or a University Council meeting.
If you don't wish to attend a graduation ceremony you may apply to have your degree conferred in absentia. This means you will not be attending the ceremony, but your degree will be conferred by the University in your absence.
Checklist for Conferral in Absentia
Step 1 - Online application:
To have your degree or award conferred in absentia, you must lodge an Absentia Conferral Application (not attending) by the due dates listed below. Your award will automatically be put into the next available conferral date.
Please note that if you choose this option you will not be able to attend a graduation ceremony, for the nominated award, at a later date.
Conferral in Absentia - 2014 Dates
|Conferral||Conferral Date||Application Due Date|
|Council Meeting||6 March 2014||20 February 2014|
|Graduation Ceremonies||14-17 April 2014||21 March 2014|
|Council Meeting||15 May 2014||1 May 2014|
|Council Meeting||14 August 2014||31 July 2014|
|Graduation Ceremonies||26 September 2014||3 September 2014|
|Council Meeting||2 October 2014||18 September 2014|
|Council Meeting||4 December 2014||20 November 2014|
|Graduation Ceremonies||17 December 2014||28 November 2014|
If you are not attending a ceremony you have three options for collecting your parchment:
- You may collect it personally from the Graduation Office in the Student Centre (located on the main campus, next to the Sports Centre). If you choose this method you will be required to bring some form of photo identification with you (ie driver’s license or student card).
- To have your parchment posted to you, from Friday, 16 March 2012 the University requires A$15 for postage within Australia (registered Mail), or A$45 for international postage, which may be paid by cheque, money order or credit card (please note that this charge does not include local taxes and charges that may be applicable in the destination country). Cheques and money orders are to be made payable to Flinders University and sent to the Cashier’s Office, GPO Box 2100 Adelaide SA 5001. Credit card payments may be made online via iPay. Once a payment has been received we will organise to have your parchment posted to your current mailing address. Please ensure your address is correct on the Student Information System.
- To have your parchment collected by a person of your choice, you can provide us with the name of an authorised agent to collect your parchment on your behalf. Your agent will be required to provide photo identification upon collection of your parchment.
Step 2 - Payment:
Please arrange for prompt payment of postage for your parchment, if you have elected to have your parchment posted out. This can be paid by cheque, money order or credit card. Cheques and money orders are to be made payable to Flinders University and sent to the Cashier’s Office, GPO Box 2100 Adelaide SA 5001. Credit card payments may be made online via iPay.
Parchments will not be sent until after the conferral date and once payment has been received. Please also ensure your address is correct in the Student Information System.
Students must also pay all debts to the University; these include debts to the library, as well as other fees. Your parchment, academic transcript and Australian Higher Education Graduation Statement will not be released to you until all outstanding debts have been finalised.
Step 3 - Check your graduation status online:
Check your Graduation Status in the Student Information System. This will become active within 10 days after you apply to graduate. If your status shows as "Expected to Graduate", your eligibility to graduate is yet to be confirmed. A status of "Pass" indicates your degree is completed and you are approved for graduation. If your status indicates that you are “Expected to Graduate” but you believe it should read “Pass”, please contact your Faculty Office for advice.
Parchments will be available for collection from the day after conferral.