Graduation Ceremony

Where is the ceremony held?

How long is a graduation ceremony?

Can I bring children?

Where can I park?

How many guests can I invite?

How do I collect my guest tickets?

How much do tickets cost?

Will they know how to pronounce my name?

What services will be available on the day?

Are my guests able to take photographs/film during the ceremony?

What if I will be receiving more than one award?

 

Academic Dress

What should I wear?

Do I have to wear academic dress?

How do I hire or purchase academic dress?

How do I get a refund for my academic dress if I am unable to attend on the day?

 

General

How do I check my graduation status?

Why am I receiving an error message in the Student Information System?

What name will be printed on my parchment?

How do I obtain an official academic transcript?

What is an Australian Higher Education Graduation Statement?

I cannot attend graduation, what are my options?

When will I receive my parchment?

What happens if I have applied but am not eligible to graduate?

How long will Flinders University keep uncollected parchments for?

If my parchment has been destroyed, will I be required to pay a replacement parchment fee?

When can I be called 'Dr'?

 

Where is the ceremony held?

April graduation ceremonies are held on campus in the Graduation Hall (Alan Mitchell Sports Centre), which is adjacent to the Student Centre.

September ceremonies are held at the Adelaide Town Hall, King William Street.

December graduation ceremonies are held at the Adelaide Convention Centre, North Terrace.

 

How long is a graduation ceremony?

Graduation ceremonies last for approximately 2 hours, but please allow up to 2.5 hours in case the ceremony is large. 

 

Can I bring children?

Whilst children are welcome to attend, they can often find the ceremonies too long and can lose interest quickly. Guests with children are requested to be seated close of an exit.

 

Where can I park?

For graduations in April, the closest available car park is Car Park 1. This is, however, expected to fill quickly so please allow sufficient time in case you have to park further away. Car Park number 6 is restricted for people with disabilities. If you require the use of Car Park 6, please contact the Graduation Office prior to the ceremony. Please check the campus map to view available car parks.

There are numerous car parks avaliable in the city for September graduations on and around King William Street.

Car parking is available at the Convention Centre for December Ceremonies in the Exhibition Car Park off North Terrace or the Riverbank Car Park. Please see the Adelaide Convention Centre website for further information on parking and access.

 

How many guests can I invite?

Students are initially allowed 2 tickets for ceremonies in April and September and 5 for ceremonies in December. Students wanting additional tickets must email the Graduation Office with their request graduation@flinders.edu.au

The availability of extra tickets will depend on the number of students who will be attending on the day and the total number of tickets that have been requested and will be allocated according to the requests submitted.

If you have requested extra tickets, you will be advised approximately 1 week prior to the ceremony if your extra tickets have been granted. Please be patient as the Graduation Office receives many requests for extra tickets and we are only able to allocate these in the week leading up to the ceremony. 

 

How do I collect my guest tickets?

Your guest tickets will be available for collection when you collect your academic dress. If you are not hiring academic dress, your tickets will be available from the Registration Desks on the day of your ceremony.

 

How much do tickets cost?

All guest tickets are free of charge. 

 

Will they know how to pronounce my name?

If your name has an unusual spelling or pronunciation, you may wish to provide a phonetic spelling in order for the reader to pronounce it correctly as you cross the stage. You can do this by logging in to iFlinders and viewing 'My Graduation'. You will notice you have the option to add or change the pronunciation of your name. This will not affect the way your name is printed on your parchment.

 

What services will be available on the day?

Photographs

Georges France Photographers will take photographs during the graduation ceremonies and have studios available before and after each ceremony for portraits. Further details:

Phone: 1300 360 445

Email: support@gfp.com.au

Web: gfp.com.au


Framing

R&J Framing provide custom-made mounting and framing of your parchment on-the-spot after the graduation ceremony.

Further details:

Phone: (03) 5596 3503 or 0407 501 246

Web: rjframing.com.au


Florist

Jasmine's Flowers will be present at the graduation ceremonies, with range of floral gifts that will be available for sale.

Further details:

Phone: (08) 8276 7370

Web: jasminesflowers.com.au

 

What if I will be receiving more than one award?

If you have completed two or more awards and wish to attend the ceremony, you must select one award to cross the stage with. The other award(s) will be conferred in absentia, and will be given to you at the same time. Please indicate on the application form which award you would like to cross the stage with.

 

Are my guests able to take photographs/film during the ceremony?

Yes, provided they do not obstruct the view for other audience members. Guests are not permitted to stand in the aisles to take photographs or film, and will be advised to move if they do so.

 

What should I wear?

Smart casual attire is the usual minimum dress standard for graduands and their guests: for example, shorts, t-shirts, thongs, joggers and other casual clothing or footwear are not considered appropriate. Graduands may wish to take into account that academic gowns are predominantly black, are worn open at the front and also expose the lower arms.

Please be aware that most graduands will need to navigate a small number of steps up and down the stage, so very high heels may not be practical. 

Graduands are welcome to wear traditional attire to their ceremony. 

 

Do I have to wear academic dress?

Students are required to wear academic dress, however, if you wish to wear the national dress of your country you may wear this underneath your gown. 

 

How do I hire or purchase academic dress?

Academic dress may be hired from the University for the following cost: Gown $29.50, Hood $13.00, Mortar Board $7.50. Payments can be made online through the University's online payment service, iPay, or in person on campus at the Cashier's Office, Flinders University.

Purchase: 

If you are purchasing Academic Dress, it is available from the following locations:

  • The Regalia Shop
    43/81 Carrington Street, Adelaide SA.
    Phone: (+61 8) 8232 2955.

 

  •  RW Bredin & Sons
    PO Box 76, Chelsea, Victoria 3196
    Phone: (+61 3) 9587 8100

 

How do I get a refund for my academic dress if I am unable to attend on the day?

If your circumstances change and you are no longer able to attend the graduation ceremony, but have paid your gown hire, you may request a refund by completing and returning a refund application to the Graduation Office. Please email graduation@flinders.edu.au for further information.

 

How do I check my graduation status?

Students can check their graduation status by logging into iFlinders and then navigating to the Student Information System. Your account will remain active for 12 months after your degree has been officially completed. Please note your graduation details will only appear after you have lodged an application to graduate. Please allow up to 10 days after submitting an application for details to update.

Go to the 'My Graduation' menu and select the award you wish to view. This will give you information on:

  • your degree name and level (i.e. pass, honours, or 'expected to graduate' if you have not yet completed your requirements)
  • ceremony name
  • ceremony date and time
  • whether you will be attending or having your degree conferred in absentia
  • the number of tickets you have requested (please note: there is no guarantee that you will be allocated all tickets if you requested more than 3)
  • your name pronunciation (you can update this online yourself).

Please note, 'Expected to Graduate' indicates that you have submitted an application to graduate, however, your eligibility to graduate is yet to be determined. Your graduation cannot be confirmed until your status changes to 'Pass' or 'Honours'.

Students who continue to have a status of 'Expected to Graduate' on the day of the ceremony will not be permitted to graduate. Any queries about your graduation status (eg if you are still listed as 'Expected to Graduate' and you do not understand why), should be directed to your Faculty well in advance of graduation to avoid disappointment on the day.

 

Why am I receiving and error message in the Student Information System?

An error message sometimes appears in the ‘My Graduation’ tab of the Student Information System, and typically indicates that ‘graduation details are not available’. This message should disappear within 10 days of lodging your application. If you have applied to graduate and the message still appears after 2 weeks, please contact the Graduation Office for advice.

 

What name will be printed on my parchment?

The name on your parchment is your formal name as recorded in the Student Information System. This is usually your first name, middle name(s) then last name. We strongly recommend that you check this via iFlinders under the 'My Details' menu.

Requests to change your name must be lodged with Enrolment Services at least 4 weeks prior to your ceremony and must be accompanied by documentation. Changes made after this will incur a A$50 fee for a replacement parchment.  

 

How do I obtain an official academic transcript?

A transcript is a detailed history of your academic record at university, and shows all topics studied and grades you have received.

The transcript also shows any credit that you have been granted for previous study and any prizes and awards that have been made.

Graduands receive one complimentary official academic transcript at graduation, or with their parchment if the award is conferred in absentia.

For additional copies, or for a copy prior to your conferral date, academic transcripts can be ordered through Enrolment Services by:

  • phoning: 1300 360 351 (local call cost) or (08) 8201 3950
  • applying in person at Enrolment Services
  • sending an email to Enrolment Services asktrim@flinders.edu.au
  • faxing a request to (08) 8201 2580

The cost is A$10 for one copy, and A$5 for additional copies placed in the same order.

 

What is an Australian Higher Education Graduation Statement?

The Australian Higher Education Graduation Statement (AHEGS) has been introduced to assist in national and international recognition of Australian qualifications and to promote international mobility and professional recognition of graduates. It provides a description of the nature, level, context and status of the studies that were pursued by the graduate.  The AHEGS will only be issued to students who graduated in December 2011 Graduation Ceremonies or after, and will be presented in addition to a parchment and academic transcript.

 

I cannot attend graduation, what are my options?

There are several options if you are unable to attend your graduation ceremony:
You can have your award conferred in absentia at the ceremony, this means you will not attend but your degree will still be conferred and your name will be printed in the graduation book. If you choose to do this, you will not have the option of attending a graduation ceremony later on.

You can choose to attend a ceremony in a subsequent round of graduations, eg if you are unable to attend in April, you may elect to attend in September or December. As each degree is tied to a particular ceremony it is not possible to change to another ceremony in the same month.

You can apply to have your award conferred at a University Council Meeting. If you choose to do this, you will not have the option of attending a graduation ceremony later on.

 

When will I receive my parchment?

If you are attending a graduation ceremony, you will receive your parchment on the day of the ceremony. If you are not attending and have elected to collect the parchment in person, you may do this after your graduation ceremony. Parchments cannot be given out prior to the date of the graduation ceremony.

If you have elected to have your parchment posted, it will be posted out within 3 weeks following the graduation ceremony if you have paid the relevant postage fee at the Cashiers Office. A cost of $15.00 for postage within Australia or $45.00 for postage overseas will be incurred (please note that this charge does not include local taxes and charges that may be applicable in the destination country). Payment can be made online via iPay, by phoning the Cashiers Office on (08) 8201 3146, or in person to the Cashier's Office, Flinders University. Cheques/money orders are also accepted, and should be made payable to Flinders University.

 

What happens if I have applied but am not eligible to graduate?

If you are not completed in time or are otherwise ineligible to graduate, you will need to apply again in the next round of graduations.

 

How long will Flinders University keep uncollected parchments for?

If you have graduated in Absentia, your Parchment will be retained for 7 years from the date of your conferral. Parchments which remain uncollected or not posted for 8 or more years will be destroyed.

 

If my parchment has been destroyed, will I be required to pay a replacement parchment fee?

Yes. If your parchment is uncollected or not posted for a period of 8 or more years and it has been destroyed, you will be required to apply for a replacement parchment and a fee of A$50 will apply.

 

When can I be called 'Dr'?

If you are a PhD candidate you are able to use 'Dr' once your degree has been conferred by Flinders University either at a Graduation Ceremony or a University Council Meeting.