Casual Professional Timesheet

The Casual Professional Timesheet allows for the input of daily hours against one or more jobs on the same timesheet.  The timesheet is designed so that you can update your hours on a daily basis. The timesheet also has the ability to have additional lines added as required.  See the instructions below for a more details. 

Further information on Timesheet Deadlines is available.

Getting to the screen:

  • Select My Pay > Casual Timesheets > Casual Professional Timesheets
  • On the Casual Professional Timesheet screen, click on the Click here to add a new timesheet link.

The following screen will appear, similar to the image below: 

  • Select the Start Date of the new timesheet period from the calendar drop down box.
  • Click the Find Employee Jobs button.

The following screen will appear, similar to the image below:

This screen will display a list of jobs that are active as at the nominated start date.

Note:  The job selection screen will not display if you only have one active job as at the specified date.

  • To select the required jobs, click the Select check box against the appropriate job or jobs. Alternatively you can click on the Select all Jobs button.
  • Click the Continue button.

The Casual Professional Timesheet entry screen will appear, similar to the image below: 

 This is where you will enter the hours you have worked:

  • If you have selected more than one job, select the relevant Job No from the drop down box.
    Note:  The Job No column will not appear if only one job has been selected.
  • Select the Work Date from the drop down calendar.
  • The Day automatically defaults in.
  • Enter the Start Time by selecting the time from the drop down box.
    Note:  The Start and Finish Times are entered in 24 hours decimal time.  For example if 8.75 is entered it will be converted to 8hrs and 45mins, however if 8.45 is entered it will be converted to 8hrs and 27mins.
  • Enter the Finish Time by selecting the time from the drop down box.
  • Enter the Break for the date, this field must be entered for the Hours to calculate.
    Note:  Break times are entered in 24 hour decimal time.  For example if 1 is entered it will be converted to 0hrs and 1min, if 1.00 is entered it will be converted to 1hr.
    Note:  If you have worked less than 5 hours and you did not take a break you need to enter 0 in the Break column for the hours to calculate.
  • Task or Comments which may include any additional details pertaining to the timesheet entry can be entered.  This is optional.
  • Complete any remaining entries as required.

Save the Timesheet

 If you need to return to the timesheet to add further entries:

  • Click the Save button located at the bottom of the timesheet.
    Note:  Saving will list the timesheet in the Not Submitted section of the Existing Timesheet list.

Save and Submit the Timesheet

If the timesheet is complete and ready to be submitted for approval:

  • Click the Save and Submit button located at the bottom of the timesheet.
    Note:  Save and Submit will list the timesheet in the Submitted (Not Approved) section of the Existing Timesheet list.

Additional Timesheet Entry Features

Other timesheet entry features that are available to assist you with entering your timesheet are:

  • The Add a New Line button located at the bottom of the timesheet, allows you to add a new entry line to your timesheet.
  • The D button located in the Delete Line column of the timesheet allows you to delete that particular timesheet line from your timesheet.
  • The Exit without save button located at the bottom of the timesheet allows you to exit without saving any changes that have been made.
  • Optional comments for the approver can be added to the timesheet, this is located below the timesheet in the Timesheet Summary Details section.