What’s new for continuing students in 2014?

  • Summer school is here!  From 2 January to 21 February 2014, limited topics will be available within a summer teaching period.  For more information, visit the Summer topics page.
  • Census dates have changed from fixed dates to the Friday of teaching week 5 in each semester.  For more information, visit the Census dates page.
  • Payment due dates have changed from fixed dates to the Friday of teaching week 2 in each semester.  For more information, visit the Payment dates page.
  • Removal of upfront discounts from student contribution amounts.  From 1 January 2014, subject to the passage of legislation, the Commonwealth supported discount of 10% for upfront student contribution payments will be removed.
  • OS-HELP limits have been increased with additional loan allowance for studying in Asia and preparatory Asian language studies.  Postgraduate students who are Commonwealth supported may also be eligible for OS-HELP from 1 January 2014.  See the OS-HELP Loan Scheme page for more details.
  • Non-award and cross-institutional students can now directly access an enrolment form.  This form can be downloaded and completed from either the Non-award or Cross-institutional students pages, before being returned to Enrolment Services.

When is the 2014 timetable available?

From Friday 29 November 2013 at Timetable Information 2014.

When do I enrol in topics and register in classes?

Check the schedule for enrolment and class registration start dates. You can:

  • Enrol in topics any time from the start date for topic enrolment, then register in classes when they open; or
  • Enrol in topics and register in classes when class registrations open (this option takes longer).

Be aware that the final date to enrol or register in classes in the second Friday of each semester.  See the Academic year dates page for these and other critical enrolment dates, including information about summer and other non-semester dates.

What must I do before enrolling?

  • First you must plan your study for 2014.  Make sure that you check your course rule for topic changes.  Look for any course information/advice sessions provided for your course.  Contact your course coordinator if you are unsure about your choice of topics.
  • Pay any outstanding debts to the University or you will not be able to enrol.
  • Changing courses? If you are transferring to a new course or your course has changed as a result of a course restructure, and you are a Commonwealth supported student, you must complete new Commonwealth Assistance Form (CAF), in addition, if you wish to defer your student services and amenities fees, you will need to also submit an SA-HELP form via the Student Information System. Approval is normally immediate.
  • Update all your personal details using ‘My Details’ on the Student Information System. Check that your address, phone, emergency contact, citizenship & residency, cultural, disability and parent/guardian education details are correct.

I am ready to enrol, what happens next?

  • Connect to the Student Information System using the link within FLO.
  • Select ‘My Enrolment’. You will need to read and consent to the declaration before proceeding.
  • To select topics use the plus or minus icons to view option and elective topic groups.  Click on 'Choose' to search for a topic in these groups.  Use the 'More details' link to find specific information on the topic, group or course.  An 'Unavailable' link will give you the reason why the topic, group or course is unavailable for enrolment.  Use the search bar at the top of the study plan grid to change the study period and location to display specific topic availabilities, or leave the search bar blank to show all options.
  • To enrol in topics, tick the appropriate 'Enrol?' checkbox to select one or more topics for enrolment.  Remove the tick if you decide it is not the topic you want.  Once you have completed your selection, click on 'I want to...Enrol in the selected topics'. Confirm that the topics on your Potential Enrolment list are correct.  Click on 'I want to...Confirm Enrolment' if you are happy with the selected topics, or use the 'I want to...Go Back/Change' to change your topic selection.
  • Check your enrolment using ‘View My Current Enrolment’ to ensure that you have enrolled successfully. Obtain a Confirmation of Enrolment, if required.

How do I choose my classes?

You can register in all classes for 2014 including Semester 2 classes. Check the Enrolment information page to:

  • Search the timetable for details of your topics.
  • Check the activities (eg lecture, tutorial, practical) and the times when these activities are offered.
  • Plan a draft timetable. Choose a time for each activity in each topic.
  • Find timetable planners.

I am ready to register in classes, what happens next?

  • Connect to the Student Information System via FLO.
  • Select the ‘My Timetable’ tab. All available classes will be displayed on the timetable grid.
  • Some classes may already appear on your timetable. If there was only one available class, automatic registration occurred when you enrolled.  In this case you will see a half-full or full hourglass next to the relevant topic.
  • To use the timetable grid, click on the orange help icon to expand details of how to register for classes.  You can register in classes for all study periods, or for one study period at a time (this is preferable).  Use the drop-down menu to select the study period and click 'Refresh'.
  • You can resize the timetable grid by clicking and dragging the column borders or using the black triangle icon at the bottom of the grid.  Click the Legend icon on the top left side of the timetable for more information on the symbols on the grid.
  • To register for classes, select the classes you require by ticking the checkbox in the coloured class time on the grid, and click 'Save'.  Change your class registration by clicking on the 'Change' icon alongside the topic details at any time up until the last day to add or withdraw from topics.
  • Some topics may not have timetabled classes in which case the comment alongside the half-full or empty hourglass will state that a number of classes are not available.  The hourglass may not appear full if there is an optional activity in which you have chosen not to register.
  • Check and print your timetable. Click on the 'Print' icon just above the grid to obtain a print-friendly copy of your timetable.  You can select a 'Week Starting' period and view/print the timetable for just one week.  Resize your timetable grid in the Print screen, prior to printing, by following the instructions above.

What about waitlisting?

You can waitlist for classes when no places remain in a class. Waitlisted classes show in grey on your timetable grid. Your hourglass will not be full because you are not yet registered in a class. Waitlisting does NOT mean you are guaranteed a place in a class. Choose another class that fits in with your timetable, even if it is not your preferred time.

Waitlisting will close on Friday 21 February 2014 for Semester 1 topics and Friday 18 July 2014 for Semester 2 topics.  Students will not be able to waitlist for classes after these dates. Anyone remaining on a waitlist will be removed and will need to choose an alternative time. Ensure you have registered in all Semester 1 classes before teaching starts in the week commencing Monday 3 March 2014 and Monday 28 July 2014 for Semester 2 classes.

Important dates you need to know.

Classes normally start in the week commencing:

  • Monday 3 March 2014 for Semester 1 topics;
  • Monday 28 July 2014 for Semester 2 topics; or
  • Summer and other non-Semester topics have different start and census dates.  Check your timetable for details.

The last date to enrol in topics or change class registration is:

  • Friday 14 March 2014 for Semester 1 topics;
  • Friday 8 August 2014 for Semester 2 topics; or
  • The last day of teaching or the census date, whichever date is earlier, for summer and other non-semester topics.

The last date to pay fees is the Friday of week 2 in each semester.  In 2014, the payment due dates are:

  • Friday 14 March 2014 for Semester 1 topics;
  • Friday 8 August 2014 for Semester 2 topics; or
  • Specified dates for summer and other non-semester topics. Check your Fee Account for details.

The census date is the last date to withdraw from topics without incurring student contribution amounts, tuition fees or student services and amenities fees, which is the Friday of week 5 in each semester.  In 2014, these census dates are:

  • Friday 4 April 2014 for Semester 1 topics;
  • Friday 29 August 2014 for Semester 2 topics; or
  • Specified dates for summer and other non-semester topics. Check your Confirmation of Enrolment or the timetable for details.

Census dates for all topics are published on the timetable or at the Census dates page.

Other critical enrolment dates can be found on the Academic year dates page.

When can I change my enrolment or classes?

You can enrol in additional topics, withdraw from topics, or change classes at any time until the last date to add or withdraw topics. See Important dates you need to know above.

Enrolment may be accepted after the last date to add topics, but prior to the census date, only if special approval is obtained. See more information via the Ask Trim website.

If you wish to withdraw from a topic, you must do this before the census date to avoid incurring student contribution amounts, tuition fees and student services and amenities fees. If you withdraw from a topic after the census date you will incur student contribution amounts, tuition fees and student services and amenities fees.  Note: unregistering from a class does not withdraw you from a topic.

The University must comply with Australian Government legislation in regard to census dates for topics and cannot make special provisions for students who have failed to enrol or withdraw on time.

 

I don't meet the prerequisite for a topic I want to enrol in because I'm waiting for a result, can I enrol?

You will be able to enrol if you are currently enrolled in the prerequisite topic.

If you are sitting a supplementary exam, or are still awaiting results, it is recommended that you enrol and register in classes as if you have passed the requirements of that topic.

However, if you subsequently fail the prerequisite topic, you need to amend your enrolment or obtain approval for a prerequisite waiver to avoid cancellation.


What happens after enrolment?

  • Check your enrolment
    Check your enrolment carefully after adding or withdrawing from topics to ensure that you are enrolled in the correct topics, for the right semester and in the right locations, and under the right courses (if undertaking a combined degrees program). Select ‘View my Current Enrolment’ on the Student Information System menu to confirm your enrolment.

  • Update your student card
    New stickers will be available in the Enrolment Support Centre, located in the Library, up until the last day to enrol.  During Orientation Week, these stickers are available from the Enrolment Services tent on the Plaza.  After the last day to enrol, stickers are only available from Enrolment Services in the Student Centre.

  • Maintain a full-time enrolment (where required)
    To be enrolled full-time you need to study 36 units in a year, normally split evenly over each semester.  In some circumstances students may enrol in more than 36 units - this is called an overload. Special approval is required for any overload more than 22.5 units per semester. You will be required to pay any fees and charges associated with the additional enrolment. You can request overload approval via the Ask Trim website.

    Students receiving Youth Allowance and Austudy from Centrelink must be enrolled in at least 13.5 units per semester.

    International students in Australia on a student visa must normally complete their degree within the approved visa period, usually 18 units per semester. Your course coordinator can assist you to plan your studies to meet these requirements. See Student visa holder responsibilities. Information can be found on the Enrolment information page or find more answers via the Ask Trim website.

  • Check and pay your fees
    Your fee account is only available online.  An invoice or fee account will not be mailed to you. View fee details in the Student Information System using the ‘My Finances>View Financial Transactions’ menu. Choose the ‘View My Fee Account’ link on the page to see all fees, due dates and discounts where applicable. Make sure you pay your fees by the due date.

    If you change courses, topics, or enrol in topics over the recommended full-time enrolment, your outstanding fee amounts may change. You can print your fee account at any time to view outstanding fee amounts.

    It is your responsibility to check how much you owe and pay your fees by the due date.

  • Keep your contact details up-to-date
  • Keep your personal details up-to-date at all times, in particular your address, telephone numbers and emergency contacts

  • Read your University email regularly
    Your University email is used for enrolment and study-related communication, so make sure you check it regularly. Check email online at FLO.

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