Finance Forms and Guides

Accounts Forms 

Acquittal (of an advance)1.doc (DOC 89KB)
Cash Break Up Form.docx (DOCX 20KB)
Employee Advance Requisition.doc (DOC 58KB)
Employee Reimbursement Form.doc (DOC 104KB)
Expenditure Sub-Authorisation Notification.doc (DOC 59KB)
GL Journal (XLSX 40KB)
Non Employee Advance Requisition1.doc (DOC 56KB)
Overseas Payment.doc (DOC 55KB)
Payment Requisition.doc (DOC 83KB)
Supplier Terms Variation Form.doc (DOC 54KB)
Unacquitted Per Diem.doc (DOC 128KB)

OfficeMax Account Management Form (XLSX 58KB) (To be able to order office supplies online)

Guide for Finance Forms
Guide to the Financial Services Forms.doc (DOC 40KB)
Statement by a supplier (PDF 125KB)
Statutory Declaration

Banking and Receipting
Cheque Banking Form (PDF 83KB)
Online Payment Application form (DOC 98KB)

Sundry debtors
Request for Invoice (PDF 115KB)
Request for Credit Memo (PDF 426KB)
Tax Codes for Receivables Invoices.doc (DOC 55KB)

Guides for Basware (Account Payment Electronic System)
BasWare FAQs (DOCX 22KB)
BasWare Thin Client Procedure Manual (DOCX 1MB)

Guides for Cabcharge
Guidance Note for Use of Cabcharge (DOCX 588KB)
Appendix 1 - Cabcharge Requisition Allocation Register Example (Taxi eTickets) (XLSX 10KB)
Travel - Domestic
Travel Confirmation Form Phil Hoffmann (PDF 683KB)
Travel Confirmation Form STA Travel (PDF 570KB)
Travel Diary (DOC 84KB)

Travel - International
International Travel Approval (FlindersPro) (login using your FAN & password)

Guides for Travel 
Entertainment Expenses FBT Details.doc (DOC 54KB)
Travel Diary Example (DOC 142KB)
Travel Decision Tool Example (XLS 56KB)
International Travel Support and FAQs

NAB VISA Purchasing Card
Application and Approval for Purchasing Card (PDF 44KB)
Purchasing Card Docket.doc (DOC 57KB)
Purchasing Card Exit Form (DOC 117KB)

Procedure for Disputed Transactions on NAB Purchasing Card
Procedure for Disputed Transactions on NAB Purchasing Card.doc (DOC 33KB)

Guides for Users and Approvals Fraedom (formerly Spendivision) purchasing card (Electronic Purchasing Card Reconciliation System (Fraedom)

Fraedom user guide July 2015 (PPTX 3MB)
Fraedom Approval Presentation (PPTX 2MB)

Petty Cash
Audit Record - Petty Cash Float (PDF 135KB)
End of Year Confirmation - Petty Cash Float (PDF 152KB)
Petty Cash Template.xls (XLS 27KB)
Petty Cash Voucher (DOC 51KB)  
Request for Increase Petty Cash Float.doc (DOC 51KB)
Request for New Petty Cash Float.doc (DOC 54KB)
Transfer of Petty Cash Float.doc (DOC 53KB)
Domestic Students in Postgraduate Coursework - Request for Reduction in Central Overheads.doc (DOC 54KB)
Internet Service Provider Claim Form.doc (DOC 55KB)
Finance Users Support Team (FUST)

Basware (Payment of Account Electronic System)
Access Request form BasWare Thin Client.pdf (PDF 307KB)
Access Request form BasWare Master (PDF 274KB)
Access Request form BasWare Monitor (PDF 238KB)
BasWare Department Codes.xls (XLS 30KB)
BasWare Thin Client Procedure Manual (DOCX 1MB)
Basware- Thin Client upload attachment guide (DOCX 1MB)
Expenditure Sub-Authorisation Notification.doc (DOC 59KB)
TechOne(Flinders Finance System)
Request to Create Natural Account (DOC 49KB)
Request for New Project (XLS 30KB)
TechOne System Access Form (PDF 397KB)
TechOne System Access Form - Financial Services Division (PDF 383KB)
TechOne Request for Printer Access Form (DOC 61KB)  


Guide for Natural Accounts (Finance System Codes)
Guide for Natural Accounts (XLS 24KB)

Asset Addition Form (PDF 186KB)
Asset Disposal Form (PDF 235KB)
Equipment off Campus (DOC 127KB)

Approval for Exemption from Quotation Requirements (DOCX 34KB)
Template Application for Exemption from Tender (DOCX 53KB)
Declaration of Confidentiality Form (DOCX 59KB)
Declaration of Interest Form (DOCX 59KB)

NAB Internal Forms (Banking System Access)
NAB Authoriser User Form (DOCX 46KB)
NAB General User Form (DOCX 45KB)
NAB System Administrator Form (DOCX 43KB)
Receipt of NAB Token (DOCX 41KB)
Western Union Globalpay User Access Form.docx (DOCX 42KB)

Mileage reimbursement is processed through HR (Payroll) - Link