Staff Services

This page contains all HR and Finance Forms, with a vision to transition access to all Staff Services in the future.

 

Access to Systems, Reports, Information

 
I want to Supporting Information

Apply for TechOne Access
- Access Form
- Login to TechOne Finance

TechOne Finance Support

Apply for BasWare Thin Client Access

 

Request elevated access to Flinders Pro

A senior professional staff member (School Manager, Division Manager) needs to email ITS Client Services advising the staff member’s name and the type of access required.

Apply for OfficeMax Access  
Apply for HR System Access  
Apply for ESS Access (External Supervisors) Support Documentation
Request a HR Report  

 







Leave

I want to request Supporting Information Policy 

Most staff can use ESS to request leave. Security staff must use the Leave (Security staff) form.

Support Documentation

P 
Leave (Security staff) Security Staff must request most types of leave through this form. They cannot use ESS to request leave. P 
Defence, Emergency Services, Jury Service, and Witness Leave   P
Trade Union Training Leave   P
Supervisor forms for requesting support funds are located under Payments, Claims, and Allowances. P  
Antenatal Leave  Support Documentation P
Long Service Leave at
- Full Pay
- Half Pay
  P
Leave Without Pay   P  
  P 
A cash out of Annual Leave   P
A cash out of Long Service Leave   P
Part Year Employment (Purchase Leave)   P
An Outside Studies Program  OSP Report Guidelines P
To attend an Overseas Conference   P

 


Payments, Claims, and Allowances (Staff)

I want to Supporting Information Policy
Submit an Attendance Record

Applicable to staff on contract, fixed-term, and continuing appointments HEO7 and below.

Template Instructions

Time Conversion Guide

 
Claim Additional Hours

Applicable to Part time fixed-term / continuing staff only

 
Claim Overtime Applicable to staff on contract, fixed-term, and continuing appointments P
Request an Advance (Staff)   P
Request an Advance (Non-Staff)    P 
Acquit an Advance

Guide to the Financial Services Forms

Statement by a supplier (PDF 125KB)

P
Request a Per Diem    P 
Claim a reimbursment for my travel expenses (Staff)    P 
Claim an Off-shore Teaching Allowance   P
Claim Vehicle Mileage Reimbursement Vehicle Mileage Instructions P
Claim Payment for Higher Degree Thesis Marking    
Claim Internet Service Provider Reimbursement    P 

Apply for Maternity Leave Replacement / Return to Work Funds
- Recurrent-funded
- Grant-funded
- Return to Work

   

 


Performance Management

I want to Supporting Information Policy

Recognise / Reward Staff

Recognising and Rewarding Staff - Guidelines for Supervisors

 P

Conduct a Professional Staff Performance Review

Professional Staff Performance Review and Development Procedures

P

Obtain information on the role of a Supervisor

Reference Manual for Supervisors

 

Conduct an Academic Staff Performance Review

 Performance Management Information

P

Assess probationary staff (Supervisors)

Mandatory Induction Programs for Academic Staff - Guidelines for Academic Staff and Supervisors

Probation (fixed-term academic staff) Guidelines for Supervisors

Professional Staff Probation (fixed-term and continuing staff) – Guidelines for Supervisors

 P

Seek confirmation of employment (Academic Staff on Probation)

Continuing / Convertible Staff

- Form D
- Form D Guide
- Mandatory Induction Programs for Academic Staff - Guidelines for Academic Staff and Supervisors

 P
 

Seek confirmation of employment (Professional Staff on Probation)

 Employment - Professional Staff  (Enterprise Agreement clause B2)  P

 



Professional Staff Development




Travel

I want to Supporting Information Policy

Book Domestic Travel

Confirmation Form Phil Hoffmann

Confirmation Form STA Travel

Travel Diary

 

Request International Travel

Before a traveller can request to travel internationally for University business, a travel profile needs to be created.

Read more ...  Create or Modify a Travel Profile

A travel diary will be pre-populated with information based on destination, accommodation and travel days. The diary needs to be completed and submitted within fourteen (14) days of the traveller's return date.

Read more ... Complete a Travel Diary

International Travel Support

Entertainment Expenses FBT Details

Travel Decision Tool Example

Travel Diary

Travel Diary Example

Staff Travel Restrictions

Travel Policy

Travel Procedures

Business and Private Travel

Travel Insurance

 


 

This page will continue to evolve, and we welcome any feedback via psp@flinders.edu.au