Staff Services

This page contains all HR and Finance Forms, with a vision to include all Staff Services in the future.

Accounts Receivable and Banking

Assets

Employment

Leave

Payments, Claims and Allowances

Performance Management and Promotion

Procurement, Purchasing and Accounts Payable

Recruitment

Reporting, System Access and Management

Salary Packaging

Travel


 

Accounts Receivable and Banking

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Assets

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Employment

I want to Supporting Information Policy 
Complete a Timesheet  

Applicable to staff on contract, fixed-term, and continuing appointments HEO7 and below.

Template Instructions

Time Conversion Guide
 
Vary a Staff Member's Employment (including higher duties) Support Documentation P
Request a Professional Staff Member Reclassification Professional Staff Classification Descriptors P
Apply to link an existing position (Professional Staff)   P
Convert to a Continuing Contingent-Funded Appointment   P
Apply for Part Year Employment   P

Convert my position to Part Time
- Staff over 55 years
- Family-Care purposes

  P

Have my Cross School / Unit / Centre collaboration recognised

Guidelines on Cross School /Unit / Centre Affiliation  

Convert from Casual Academic to Sessional Fixed Term

  P
 

Leave

I want to request Supporting Information Policy 

Most staff can use ESS to request leave. Security staff must use the Leave (Security staff) form.

Support Documentation

P 
Leave (Security staff) Security Staff must request most types of leave through this form. They cannot use ESS to request leave. P 
Defence, Emergency Services, Jury Service, and Witness Leave   P
Trade Union Training Leave   P
Supervisor forms for requesting support funds are located under Payments, Claims, and Allowances. P  
Antenatal Leave Support Documentation P
Long Service Leave at
- Full Pay
- Half Pay
  P
Leave Without Pay   P  
  P 

A cash out of

- Annual Leave
- Long Service Leave

  P
Part Year Employment (Purchase Leave)   P
An Outside Studies Program  OSP Report Guidelines P
Leave to attend an Overseas Conference   P

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Payments, Claims and Allowances (staff)

I want to Supporting Information Policy
Claim Additional Hours

Applicable to Part time fixed-term / continuing staff only

 
Claim Overtime Applicable to staff on contract, fixed-term, and continuing appointments P

Request an Advance

- Staff
- Non-Staff

  P
Acquit an Advance

Guide to the Financial Services Forms

Statement by a supplier (PDF 125KB)

P
Request a Per Diem    P 
Claim an expense reimbursment   P 
Claim an Off-shore Teaching Allowance   P
Claim Vehicle Mileage Reimbursement Vehicle Mileage Instructions P
Claim Payment for Higher Degree Thesis Marking    
Claim Internet Service Provider Reimbursement    P 

Apply for Maternity Leave Replacement / Return to Work Funds
- Recurrent-funded
- Grant-funded
- Return to Work

   

Make a 'One-off' Payment for an Academic Staff Member

   

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Performance Management and Promotion

I want to Supporting Information Policy

Recognise / Reward Staff

Recognising and Rewarding Staff - Guidelines for Supervisors

P

Conduct a Professional Staff Performance Review

Professional Staff Performance Review and Development Procedures

P

Obtain information on the role of a Supervisor

Reference Manual for Supervisors

 

Conduct an Academic Staff Performance Review

Performance Management Information

P

Assess probationary staff (Supervisors)

Mandatory Induction Programs for Academic Staff - Guidelines for Academic Staff and Supervisors

Probation (fixed-term academic staff) Guidelines for Supervisors

Professional Staff Probation (fixed-term and continuing staff) – Guidelines for Supervisors

P

Seek confirmation of employment (Academic Staff on Probation)

Continuing / Convertible Staff

- Form D
- Form D Guide
- Mandatory Induction Programs for Academic Staff - Guidelines for Academic Staff and Supervisors

P
 

Seek confirmation of employment (Professional Staff on Probation)

Employment - Professional Staff  (Enterprise Agreement clause B2) P
Apply for Academic Promotion    

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Procurement, Purchasing and Accounts Payable

I want to Supporting Information Policy

Request an Exemption from Quotations

 

P

Request an Exemption from Tender

Template Application for Exemption from Tender

P

Make a Declaration of Confidentiality

 

P

Declare a Conflict of Interest

 

P

Register a Gift / Benefit

   

Apply for a Credit Card (Purchasing Card)

Fraedom Login
Fraedom user guide
Fraedom Approval Presentation
Procedure for Disputed Transactions on NAB Purchasing Card
P
Acquit Credit Card Expenses

Explain a missing credit card invoice/receipt (Credit Card Docket)

 

Cancel a Credit Card (DOC 117KB)

   
 Buy something under non-standard terms  (Terms Variation)    P

Use a Cabcharge

 

Guidance for Use of Cabcharge

Cabcharge Requisition Allocation Register Example (Taxi eTickets) 
 
Sub-authorise Expenditure    P

Pay a supplier

- Domestic

- International

  P

A number of 'How To' guides are available at flinders.edu.au/finance/easy-how-to-guides.cfm

Finance Systems Tips can be found at flinders.edu.au/finance/finance-system-monthly-tips.cfm

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Recruitment

I want to
Supporting Information Policy

Fill a Vacancy

Information

 

P

Advertise a Position

 

Please read the Appointing Staff - Good Practice Guide  to familiarise yourself with the recruitment process.

Staff appointment resource kit

Recruit fixed-term, part-time, and continuing staff through:

- Competitive Selection

- Nomination or Lateral Transfer

Invite an Honorary Visiting Scholar/Academic

  P

Invite an Occupational Trainee

   

Invite a Visiting Research Student (Personal Visa)

   
Engage a Casual Academic Staff Member Support Documentation P

Engage an ITAS Tutor

   
Engage a Casual Professional Staff Member Support Documentation P
Extend a current Casual Professional Staff Member For Casual Professional staff who cannot be extended online  
Engage an Independent Contractor Support Documentation containing Policy, Guidelines, and Form P

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Reporting, System Access and Management

I want to
Supporting Information Policy

Request a HR Report

   
Apply for TechOne Access
- Access Form
- Login to TechOne Finance
TechOne Finance Support  

Apply for BasWare Thin Client Access

   
Request elevated access to Flinders Pro

A senior professional staff member (School Manager, Division Manager) needs to email ITS Client Services advising the staff member’s name and the type of access required.

 

Apply for OfficeMax Access

   

Apply for ESS Access (External Supervisors)

 Support Documentation  

Apply for FLO Access (External Teachers)

   

Apply for HR Access

   

Invite a Visiting Research Student (Personal Visa)

   

Request accesss to NAB (Internal forms only)

- NAB Authoriser User

- NAB System Administrator

Receipt of NAB Token P

Request access to Western Union Globalpay

   
Journal funds Journals Procedures P
 Request a new Project Code   P
Request a new Natural Account Guide for Natural Accounts

P

 

 

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Salary Packaging

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Travel

I want to Supporting Information Policy

Book Domestic Travel

Confirmation Form Phil Hoffmann

Confirmation Form STA Travel

Travel Diary

 

Request International Travel


Create or Modify a Travel Profile

Complete a Travel Diary

International Travel Support

Entertainment Expenses FBT Details

Travel Decision Tool Example

Travel Diary Example

Staff Travel Restrictions

Travel Policy

Travel Procedures

Business and Private Travel

Travel Insurance

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This page will continue to evolve and we welcome any feedback via psp@flinders.edu.au.