This page contains information to assist researchers manage financial information with regard to the establishment, management and closure of research grants and contract research as well as financial information to manage student maintenance and consulting funds.

You will also find links and contact information to other key research support services and processes.

TechnologyOne Finance System

Research Data Portal

 


Income

Service (I want to...)  Supporting Information
See the total amount of my grant / contract.

Viewed on the 'Whole of life report' for each of your account codes within the Finance system.

Fact Sheet - What is the total grant amount? (PDF 160KB)

See how much of my grant / contract money I have received to date.

Viewed on the 'project detail' screen for each of your account codes within the Finance system.

Fact Sheet - What is the total revenue (income) received to date? (PDF 131KB)

See if my research partner / funding body has been invoiced.

Viewed on the 'Accounts Receivable' list at the bottom of your Finance Project Manager Dashboard.

Fact Sheet - Has my research partnerfunding body been invoicedv2 (PDF 234KB)

See research income allocated to me. This information can be found on your RePortal profile.
See the amount of student maintenance I have received.

This information is found under the 'Recurrent Project Summary' tab within the Finance Project Manager Dashboard.

Fact Sheet - How much student maintenance income have I received? (PDF 148KB)

 

Expenditure

Service (I want to...)  Supporting Information
Know how much money I have left to spend on my research contract / grant.

Viewed on the 'Whole of life report' for each of your account codes within the Finance system in the column titled 'Balance Remaining'.

Your consulting account will be the account named 'Consulting Funds' in the 'Source of Funds' column.

Fact Sheet - How much have I got left to spend? (PDF 160KB)

See what has been spent on my grant / contract.

This information can be found on the Finance Project Manager Dashboard in the Finance Technology One system.

Fact Sheet - What has been spent on this grant? (PDF 161KB)

See which staff are being paid from my grant / contract.

This information can be found on the Finance Project Manager Dashboard in the Finance Technology One system.

Fact Sheet - How do I see the staff working on this grant? (PDF 181KB)

Buy something on my grant.

Funding agreements contain certain conditions about how and what can be purchased on a grant. Guide for expenditure on ARC grants

Direct and Indirect Costs NHMRC.pdf (PDF 151KB)

Contact: Grants Finance if you require clarification.

In addition, the requirements and methods available to purchase goods and services are listed in the Purchasing policy.

Appoint a staff member.

I want to forecast how much the staff member could cost:

Salary Scales and Calculator

2016 salary stipend discovery and linkage

Policy and process information:

Employment and Staffing

Long service leave payments for contract staff

 

Reporting

Service (I want to...)  Supporting Information
Know how much money I have left to spend on my research contract / grant.

Viewed on the 'Whole of life report' for each of your account codes within the Finance system in the column titled 'Balance Remaining'.

Your consulting account will be the account named 'Consulting Funds' in the 'Source of Funds' column.

Fact Sheet - How much have I got left to spend? (PDF 160KB)

See the income and expenses across the whole of my grant / contract.

This information can be found on the Finance Project Manager Dashboard.

Fact Sheet - What are the income and expenses across the whole of my grant? (PDF 170KB)

Complete my research activity progress to the funding body. Information on specific scheme requirement is available at Accepting and Managing Awards.
View my research publication and performance reports. This information can be found on 'Publications' on your RePortal.
 


Close

Service (I want to...)  Supporting Information
Close my research project

Closure depends on your funding agreement.

Please notify Grants Finance Office who will advice of any necessary arrangements.

 


Support

Query type
 Contact
General financial information about my grant account (balances (how much I have left to spend?), reports and specific transactions enquiries) Local College Finance Office

Specific grant financial management queries (account setup, invoicing, expenditure, acquittal reporting, external funding body liaison or grant conditions queries)

Grants Finance Office
Training and support using the Finance Project Manager Dashboard Finance User Support Team (FUST)
Grant applications and contract research enquiries (including pre-award expenditure conditions) Funding and Contracts
Commercialisation and consulting Commercialising Research
Login or access issues

Information Technology Services (ITS)

Accessing the Project Manager Dashboard in TechOne (PDF 132KB)

 

  Grants Finance Service Charter (PDF 163KB)