Services of a professional editor

Use of a professional editor in preparation of a thesis is permitted, if undertaken in accordance with the following conditions.

Professional editing of a thesis refers to editing services which are paid for.

  1. Professional editing must be undertaken before the final version of the thesis is submitted to the student's supervisor for consideration.
  2. Supervisors must oversee the process and monitor professional editing on an individual basis.
  3. Professional editing must be limited to formatting, grammar and style and must not alter or improve the substantive content or conceptual organisation of the thesis.
  4. Candidates should include an acknowledgement of the help given or work carried out by another person or organisation in editing their thesis.

‘Guidelines for editing research theses’, developed through a collaboration of the Institute of Professional Editors (IPEd)and the Australian Council of Graduate Research (ACGR), have recently been updated. The guidelines were developed with close attention to Australian standards for editing practice and provide information for editors, academic supervisors and research students about the editorial services that professional editors can provide when editing research students’ theses.

Professional editors work to these guidelines, and the following websites contain links to the most recent update of the guidelines. Providing the following links to IPEd’s website will ensure that candidates and academic supervisors always have access to the most up-to-date information:

·       Editing academic theses is for editors and sets out the scope and limit of editing services an editor can provide.

·       Engaging an editor is for candidates and outlines the process of engaging a professional editor, the services a professional editor may offer and the tasks that fall outside the editor’s role.

·       When your student engages an editor is for supervisors and includes information to support your student in appointing an editor as well as your responsibilities as a supervisor of a candidate who is working with a professional editor.

Each of the Australian societies of editors maintains a register of professional editors that can help students identify a suitable editor.