Policies and procedures

All higher degree by research students should be aware of the policies and procedures applicable to their candidacy and studying at Flinders. The full suite can be found at the Flinders Policy Library and includes:

Higher degrees by research Policies and Procedures

Note that some degrees that include a compulsory coursework component may be administered according to the policies and procedures for Research Components of Postgraduate Coursework Awards. Your College will advise where this is the case.

Administration and assistance

Research higher degrees are governed by the Course Rules for Masters Degrees by Research and Doctoral Degrees. The University Research Higher Degrees Committee (which includes two student members) is responsible for policy development and monitoring.

Routine administration is conducted at College level and overseen by the College's Higher Degrees Committee (which includes at least one student member).

The Office of Graduate Research is the first point of contact for students and academic staff for non-routine matters.

The Student Finance Office can provide information about scholarship opportunities for research higher degree students.

Researcher Support can provide information about intellectual property, post-doctoral awards and research grants.

Intellectual property

Research students will be made aware of the University’s policy relating to intellectual property before embarking on the research project. The policy will be made available to candidates at the time of enrolment.

Where a research project involves a confidentiality agreement, research students will be counselled by the responsible University officer prior to a confidentiality agreement being signed by the student, about the consequences of restricted access to their research results, particularly in relation to research publications, seminars and activities associated with future applications for employment or research grants, and about the advisability of seeking professional advice. At the counselling session, the student may be accompanied by an independent person.

Intellectual property, confidentiality agreements and contractual agreements

Intellectual property policies and procedures

Autonomous Sanctions for Research Higher Degree Candidates

The Department of Foreign Affairs and Trade (DFAT) have implemented an Autonomous Sanctions Act 2011 and Autonomous Sanctions Regulations 2011 that comply with the United Nations Security Council (UNSC) sanctions. The Australian Autonomous Sanctions countries with a prohibition on providing a ‘sanctioned service’ are: Burma, Crimea and Sevastopol, Russia, Syria, Ukraine, former Yugoslavia, Zimbabwe, Democratic People’s Republic of Korea (North Korea), Iran and Libya. The UN Security Council countries with a prohibition on providing a ‘sanctioned service’ are: Central African Republic, Cote d’Ivoire, Democratic Republic of the Congo, Eritrea, Ginea-Bissau, Iran, Iraq, Lebanon, Liberia, Libya, Democratic People’s Republic of Korea (North Korea), Somalia, Sudan and Yemen.

Flinders University is required to abide by the sanctions and has developed Policies and Procedures on Autonomous Sanctions for Research Higher Degree Candidates. These are not designed to discriminate against people from countries with an Autonomous Sanction in place, but rather to ensure that the University is compliant with government legislation and that it does not supply sanctioned goods and services to those countries or benefit them, or provide a sanctioned service in relation to those countries.

In accordance with Appendix J: Policy on Autonomous Sanctions for Research Higher Degree Candidates, where a RHD applicant is a citizen of any of the countries with autonomous sanctions listed above the Office of Graduate Research will require the Principal Supervisor to complete the university-prescribed form. The form will be assessed for compliance by the Dean of School, Faculty RHD Committee Chair and the Dean of Graduate Research.

  • If the risk rating is 'Low Risk' then the applicant, if accepted, will be offered candidature. If applying for a scholarship, he or she will be added to the scholarship round that is open at the time of approval, not the time of application submission.
  • If the risk rating is 'Medium Risk' then the application will be referred to DFAT. Once approval is granted by DFAT to proceed then the applicant, if accepted, will be offered candidature and, if applying for scholarships, will be added to the scholarship round that is open at the time of approval, not the time of application submission.
  • If the risk rating is 'High Risk' then the application for candidature and a scholarship will be rejected.

Applications from citizens of ‘sanctioned service’ countries that are still undergoing this rigorous assessment process will not be shortlisted for scholarships until approval from every necessary level is granted. The reason for this is that the process can be very time consuming and the University cannot allocate scholarships to applicants who have not been offered admission or hold scholarship offers indefinitely.

For further information contact Emily Davis by email on emily.davis@flinders.edu.au or by phone 8201 2130.


The Office of Graduate Research is responsible for all HDR thesis examinations. 

Please visit our dedicated pages for guidelines, procedures and policies: Examinations and Completions.