The use of any Cloud services for the storage, processing, or transmission of any University information is prohibited unless a service contract is in place with the Cloud Service Provider which has undergone a review and assessment by Information Technology Services as per the University’s Privacy Policy.

  

What is Cloud Computing?

Cloud computing is method of delivering IT services from a remote location utilising a large number of interconnected computers. This model is not unlike delivering electricity to your home. In most circumstances electricity is generated in a central location and is delivered to your home by a series of transmission lines. In a similar way cloud computing allows a third party to utilise their expertise and leverage economies of scale to provide you with access to a particular IT service (or set of services).

With cloud computing, resources are often shared by multiple organisations that are managed (to varying degrees) by a third party organisation. Examples of cloud services include Microsoft Office 365, OneDrive, Dropbox, Amazon Web Services and Google Docs. A number of these services allow you to store your files in the ‘cloud’ and access them from any device at any time.

There are a number of benefits to utilising cloud services, including flexibility in the use of services as and when they are needed, ability to experiment with services without committing to a particular platform and potential for lower costs.

This section seeks to guide staff in the purchase and use of cloud services in a manner that manages risk to information stored and processed by cloud services. The University has a number of services that are pre-approved for use by staff for certain types of uses. A full list of approved services can be found at Certified Cloud Services.