To setup OneDrive for Business on your computer, you need to use the OneDrive Sync Client. This client lets you connect and sync files and folders between your OneDrive for Business cloud account and your local computer.

Note: Due care should be taken before syncing your files so as to ensure you do not run out of hard disk space, given that your OneDrive for Business cloud account has 1 Terabyte (1000 GB) space and your local computer generally has either 128 GB or 250 GB hard disk space in total.

Please refer to the instructions guide below applicable to your local computer.

Windows Computer

 Step Instructions Image on Windows
1.

On a Flinders managed staff computer you can launch the OneDrive Sync client by searching for 'OneDrive' from the Search Bar.

If there are no results, you can install the client by clicking ITS Support Portal -> Install Software -> Select OneDrive (from the Applications list inside Software Centre).

On a personal computer you can download the sync client directly from Microsoft.

https://onedrive.live.com/about/en-au/download/

 

 

2.

Enter your Flinders email address to login in the following format (e.g secu0004@flinders.edu.au)

3.

Enter your Flinders email address in the following format (e.g secu0004@flinders.edu.au) once again, and you will be re-directed as below.

If you are signing in via a Flinders managed staff computer while on-campus, you will automatically be signed in as a result of Single Sign On. You will be presented with the screenshot as per Step 5.

However, if you are signing in via your personal computer or off-campus (personal / Flinders managed staff computer) you will be taken to the Okta login screen as per Step 4

 
4.

Login using your FAN and password. 

 

 

 

 

 

 

 

 

 

 

 

5.

Select 'Next' to confirm the default location provided for your OneDrive - Flinders Folder.

Note: The default storage location for OneDrive files in Windows is "C:\Users\"<FAN>"\OneDrive - Flinders".

This has been done intentionally so that it is only accessible to the user logged into the computer and offline file storage is created for this content.

Changing the default storage location to an external drive / or another location on the computer is NOT recommended, as it means that the synced files are accessible to anyone with access to your external drive / the computer. Thus changing the default storage location could lead to unauthorised access to your data.

6.

By default, the 'Sync all files and folders in OneDrive-Flinders' is selected. This means that any file that gets added your OneDrive cloud account is automatically synced to your computer.

It is recommended you change this default setting by unticking 'Sync all files and folders in OneDrive-Flinders'

Select only the files and folders you are currently working on to have them available to you offline. This is known as 'Selective Sync'.

Enabling Selective Sync also ensures you do not run out of hard disk space given your OneDrive cloud repository is 1 Terabyte and your computer generally has either 128 GB or 250 GB hard disk space in total.

 

If you would like to change your file and folder sync settings in the future, please follow the steps below:

  1. Right-Click on the OneDrive Sync Client (on your taskbar) and select "Settings'
  2. Under the Account tab, select your OneDrive account and select "Choose Folders'
  3. Untick the files / folders you do not need on your local computer anymore and tick the ones you want and click 'OK' to save your changes.
 
7.

To finalise the login process, please select 'Open my OneDrive  - Flinders Folder'.

 

 

8.

Your OneDrive folder will now be displayed with synced content.

A green tick next to the folder / file, indicates all your folders / files have successfully synced between OneDrive cloud and your local computer.

 


MAC Computer

Step Instructions Image on Mac
1.

On a Flinders managed staff computer you can launch the OneDrive Sync client from the Application Menu

If there are no results, you can install the client by clicking ITS Support Portal icon -> Self Service -> OneDrive Application

On a personal computer you can download the sync client directly from Microsoft.

https://onedrive.live.com/about/en-au/download/

 

2.

Enter your Flinders email address to login in the following format (e.g secu0004@flinders.edu.au)

3.

Enter your Flinders email address in the following format (e.g secu0004@flinders.edu.au) once again, and you will be re-directed as below.

If you are signing in via a Flinders managed staff computer while on-campus, you will automatically be signed in as a result of Single Sign On. You will be presented with the screenshot as per Step 5.

However, if you are signing in via your personal computer or off-campus (personal / Flinders managed staff computer) you will be taken to the Okta login screen as per Step 4

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4.

Login using your FAN and password.

5.

Select 'Choose OneDrive Folder Location'.

6.

Accept the default storage location by selecting 'Choose this location'.

Note: The default storage location for OneDrive files on MAC is: Users/"<FAN>"/OneDrive - Flinders".

Files and Folders in this path are only accessible to the user logged into the computer and offline file storage is created for this content.

Changing the default storage location to an external drive / or another location on the computer is NOT recommended, as it means that the synced files are accessible to anyone with access to your external drive / the computer. Thus changing the default storage location could lead to unauthorised access to your data.

 
7.

Proceed with the sign-in process by selecting 'Next'.

8.

By default, the 'Sync all files and folders in OneDrive-Flinders' is selected. This means that any file that gets added to your OneDrive cloud account is automatically synced to your computer.

It is recommended you change this default setting by unticking 'Sync all files and folders in OneDrive-Flinders'

Select only the files and folders you are currently working on to have them available to you offline. This is known as 'Selective Sync'.

Enabling Selective Sync also ensures you do not run out of hard disk space given your OneDrive cloud repository is 1 Terabyte and your computer generally has either 128 GB or 250 GB hard disk space in total.

 

If you would like to change your file and folder sync settings in the future, please follow the steps below:

  1. Click on the OneDrive Sync Client (on your taskbar) and select "Preferences'
  2. Under the Account tab, select your OneDrive account and select "Choose Folders'
  3. Untick the files / folders you do not need on your local computer anymore and tick the ones you want and click 'OK' to save your changes.

 

 

 

9.

To finalise the sign-in process, please select 'Open my OneDrive  - Flinders Folder'.

 

 

10.

Your OneDrive folder will now be displayed with synced content.