Information for Staff about Readings


Readings are the essential textbooks and/or tutorial readings assigned for a topic. The Library oversees their organisation and delivery.

Textbooks at Flinders University

Textbooks are required or recommended books needed for your topic. Flinders University has an online web-form for collecting information on Textbooks.

This is the only process that will be used to support both the ordering of textbooks from the Co-op Bookshop and associated Library services. Results of the form are sent to Co-Op regularly.

If you are a Topic Coordinator in the Student System please fill out the Textbook form for your topics at availability level. Please fill out the form on the web after logging in with your FAN.

Note that if you are off campus, you will need to use the Flinders VPN. Click here to access the VPN.

If you are not a Topic Coordinator, or you have been incorrectly identified as a Topic Coordinator, please log in anyway. There is an entry box where you can identify the correct Topic Coordinator in the form and help us fix any system inaccuracies.

If you need help using the form please contact the Learning Access Team via our new Readings query in Service One , under the Education Services tab.


Readings are physical items which are accessed in person.

  • includes: topic readers, textbooks or DVDs from the library's collection.
  • shelved in the High Demand Collection at the service desk of one of the branch libraries. Note: Multiple copies of textbooks and low-use textbooks will likely be shelved in a 7 day loan collection elsewhere in the Library
  • listed in FindIt@Flinders; available for a 2 hourly or 7 day loan

Lists of Readings are made available via FLO. Click on Readings and Library Resources in the topic links box on the FLO topic home page.

What goes into the High Demand Collection

The High Demand Collection (2 hour loan/reserve) at each branch contains 2 hour loan copies of high demand titles. High demand items are usually textbooks or items that are heavily requested. The High Demand Collection will be reviewed at the end of the year. All titles with low use (0-2 loans) will be moved to the open shelves as 7 day loan copies.

  • Newly required textbook titles will have a 2 hour loan copy ordered
  • Titles that have 5+ requests will have a copy ordered or transferred into the High Demand Collection
  • Multiple 2 hour loan copies, if there is a high level of requests and/or high level of use for the first 2 hour loan copy

The Library will place items in the High Demand Collection on request. However, they will be removed from the collection if use is low.

What does not goes into the High Demand Collection

The Library will not place a physical/print copy in the 2 hour loan collection if:

    • there is a multi-user eBook version. (If the eBook version is available for only 1-3 users, a print copy may be placed in the High Demand 2 hour loan Collection.
    • the title is for an online course only. The copy will be placed in the SendIt rather than High Demand Collection.


eReadings are electronic items which are accessed online.

      • scans of printed materials such as chapters from books or journal articles
      • links to electronic articles and ebook chapters sourced from the University's licensed collections
      • stored in or linked via the University's learning content repository, FLEX (Flinders Learning Exchange)

Lists of eReadings are made available via FLO. Click on Readings and Library Resources in the topic links box on the FLO topic home page.

eReading lists are viewable in FLO one week before the commencement of the teaching period until the end of the supplementary exam period.

The Library will NOT place the following material on eReadings:

      • lecture notes
      • PowerPoint presentations (in .ppt or .pdf format)
      • learning objects or online tutorials
      • articles in topic readers
      • material freely available on web such as government or NGO publications

New eReadings System

In Semester 2, 2018 the College of Business, Government and Law and the College of Science and Engineering have been transitioned to the new eReadings system Leganto.

Leganto gives greater control of the Readings lists back to the Topic Coordinators. The new system is directly embedded into the FLO site as an 'external tool'.

For assistance in using the system we have created a handy Libguide for staff:

Leganto for Topic Coordinators.

All other colleges will be transitioned to the new system in 2019.

How to request Readings

Place a request and contact us via the Readings query in Service One , under the Education Services tab.

Due to potential copyright or licensing restrictions, it is quicker and easier for Library staff to source the Readings for you. Therefore we prefer a list of citations rather than the actual documents.

When an eReading is requested for a list, the Library first checks whether it is already in FLEX. If it isn't in FLEX:

      • It is sourced from the University collections, including licensed collections, or externally
      • Once located, a PDF or a link to the eReading is added to FLEX along with specific metadata. This metadata includes sufficient data to generate a citation and to report on usage to Copyright Australia on eReadings made available under the statutory educational licence contained in the Copyright Act.

When an eReading is needed for a list it is tagged with the topic availability and the period it will be made available to students. It is also checked that it will be copyright compliant for that period of time.

Timing - When to request Readings

The Library recommends that topic coordinators submit requests well before the start of the teaching period. All requests will be processed in order of receipt. It is also helpful if correct citations are submitted according to the week required by students.

Keep eReadings lists up-to-date

Topic Coordinators can use the eReadings List Management tool to review their eReading lists, including the usage statistics for individual eReadings. The Library will periodically remind topic coordinators when it is time to rollover eReadings for a subsequent teaching period (normally a semester).

Copyright guidelines for Readings

These guidelines apply to materials from books, printed journals, online journals, newspaper articles and documents downloaded from websites.


It is the responsibility of all staff to adhere to copyright guidelines provided on the Flinders University web site at

The Library's eReadings collection in FLEX is the system through which the University can ensure that the University does not breach our copyright licence with the Copyright Agency. Library staff can advise you if there are copyright problems with any request submitted.

How much can be scanned or copied from a print copy?

The University's copyright licence entitles the University to make digital copies of copyright print-based material for the educational purposes of the University. The licence entitles the University to copy and communicate one chapter or up to 10% of a book, or one article from an issue of a print journal.

The licence limit applies to the whole University--one chapter or up to 10% of a book, or one article from a particular issue of a journal for the whole University. In addition only one portion of a book is allowed to be communicated online at a time. This means that if one topic is using 6% from a book and another topic wishes to use 4% this cannot be made available online until the original portion is removed even though both portions are within the 10% limit.  

DO NOT: Scan copies of readings yourself. Copies must not be stored on any server, nor sent to students as an email attachment.

The library will contact you if there is difficulty sourcing a copy of a requested resource. If the Library asks you for a document, it must be from a print original. Electronic originals (from databases and websites) are not permitted because they are likely to be a breach of licence. Documents must be of good quality, A4 size with no dark borders and no larger than 5MB if already scanned. Please include a complete and accutate citation.

Using online/electronic journal articles as eReadings

Full text articles from databases subscribed to by the University are generally covered by contract provisions rather than copyright legislation. You must not download or scan articles from these databases for eReadings. If you are unsure if the Library has online access to an article or resource, please check with the Learning Access Team, via the Readings query in Service One .

The Library is able to create stable links to specific articles using Citation Linker, given that the University pays regular subscriptions to access electronic journals. Topic coordinators can copy these stable links from an eReading list to be added as a URL in a block within a FLO topic. It's important to check/update these links each time the topic runs to ensure the eReadins continue to open correctly.

DO NOT: Download copies of articles from electronic journals and upload them within your FLO site, nor store copies of articles on any other server for students to access, nor send to students on CD or as an email attachment.

Providing copies of documents freely available on the Web

Documents published on websites which are freely available without subscription (eg. government reports, forms, white papers etc) are protected by copyright. Such documents should not be re-published on the University's systems (including FLO topic pages) without permission from the owners/publishers.

DO: Provide a link to the document at its original website. Check from time to time that the web address is still correct. Please ensure the URL is linking to legitimate material on the web. More information on this can be found on our Copyright pages.

DO NOT: Download these documents from the web and upload them within your FLO site or any other University web server without permission from the publishers.

Providing readings on CD

Once a reading from a book or printed journal is in eReadings, you may put a copy onto a CD and distribute it to students only for the time that the readings remains in the eReadings collection. If an item is removed from eReadings, you can no longer continue to distribute it on CD.

The copy that you have put on the CD must be one that you have downloaded from the University eReadings system, and must have the Flinders University Copyright notice on the front page. Items published in electronic journals CANNOT be put onto CD and distributed to students.