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Programmes


  Computing Cooperation
  Universities' Research Repository South Australia
  Library Courier Service
  Paging service
  Reciprocal Borrowing
  Research Resources Australia
  Resource Sharing
  Staff development

Computing Cooperation

The Systems Advisory Group of the University Libraries of South Australia (SAGULSA), a sub-committee of UniLibraries SA, comprises staff closely associated with the operation of the Voyager system in each of the libraries. The Voyager system is the commercial library management computer system which runs the catalogue and other routines in the three libraries. SAGULSA is designed for the exchange of views and experiences with the system in addition to the undertaking of joint systems developments, and the occasional commissioning of systems enhancements on a commercial basis.
A major example of this cooperation was the development of a plan for the process of selection of a replacement library computer system. In 2000, the three libraries resolved that the marketplace should be examined and a decision made as to whether to upgrade the existing Dynix systems or whether to move to another system. The three libraries had already derived many benefits from each operating the same system, with regular exchange of experience and enhancements, and saw continuing merit in again co-ordinating their decisions in regard to a new system.


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Universities' Research Repository South Australia

URRSA is a co-operative venture operated under the terms of a Memorandum of Agreement between the Flinders University Library, the University of Adelaide Library and the University of South Australia Library. The Repository provides secure, high density accommodation for lesser used volumes transferred from the three university libraries.

URRSA is located on the Flinders University campus and is managed by the Flinders University Library. The Repository has the capacity to hold up to 1.5 million volumes and is serviced by a daily courier that delivers requested items to libraries on all campuses and to other major libraries in the Adelaide metropolitan area.
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Library Courier Service

The Library Courier Service provides a daily delivery of books and correspondence between all campus libraries of the three universities (except Whyalla), a number of research libraries (including the IMVS), the State Library, and most teaching hospital libraries. The Library Courier is contracted to a commercial courier company and is highly cost effective. In all it serves 25 separate library sites, in a courier run of 196km.

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Paging service

The Barr Smith Library offers a paging service for photocopies and the loan of books to the two other university libraries, to its own branch libraries, and to several other libraries in Adelaide. Requests can be transmitted by email, by fax, by courier, or by use of a special requesting form linked to the Adelaide University Library catalogue. Most paged items are delivered by the daily courier service, but increasingly Ariel transmission, a purpose-designed system of facsimile transmission, is being used.

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Reciprocal Borrowing

Under the South Australian scheme, which is considered to be the most efficient in the country, staff and students may borrow from the libraries of the three universities, with payment for service exchanged between the libraries.

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Research Resources Australia

Research Resources Australia is a body designed to foster greater cooperation between library stores. The group acts on behalf of the two major stores, in Melbourne and Adelaide, to formulate new ventures, to define common standards, and to establish the stores as national repositories for collections which might otherwise be broken up or discarded.

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Resource Sharing

The three Libraries cooperate across the spectrum of resources:
  • Major electronic datasets
    While the scope for regional cooperation is to some extent over-ridden by national agreements it is recognised that there are possibilities for collaboration in this area. Areas not covered by national agreements will continue to be discussed by the electronic resources librarians of the three libraries.
  • Duplicate library materials
    Duplicate library materials, weeded from the collections, are offered to the other university libraries. In general, with the pressures of space in the three libraries, it is often considered adequate for there to be only one copy of a research monograph in the region especially with the ease of reciprocal borrowing, or paging. It is intended that this will be a major project for the future.
  • Subscriptions
    During the annual round of journal renewals and cancellations information is shared on the status of subscriptions.
  • Preservation
    Adelaide University and Flinders University undertook the joint preservation and housing of a major set of Australian patents covering the years 1916-1973 (4.4 million patents) and a similar number of US patents on microfilm from the library of IP Australia (part of the Australian Industrial Property Organisation, and formerly the Patents Office of the Commonwealth Government). These are housed in the Universities' Research Repository South Australia, and appropriate service arrangements for local use are being established. The only other print copies of these patents are in Canberra. The two libraries consider this to be an exemplar of the type of material which should be collected and preserved to prevent it being discarded and lost to the nation.
  • ULSA Overlap Study
    In 2002, the three University Librarians commissioned a study to identify the percentage of duplication in both the book and journal collections of the three South Australian university libraries. The National Bibliographic Database was used to identify the holdings of each library and then these holdings were cross-referenced to pick up on titles in common. Although it should be noted that there are some constraints on interpreting the data, overall results show quite a low level of duplication between the collections of the three libraries.

    The following study reports are available for viewing:
    A Venn diagram representation of the overlap;
    A statistical breakdown of the overlap by DDC; and
    Degree of overlap for books vs. journals.

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Staff development

Joint sessions for the staff of the three universities and other invited librarians are frequently organised. Regular communication between Staff Development Officers on planning and implementation of training sessions and other activities is a feature of UniLibrary SA cooperation.
Recent cooperative staff development ventures have included:

  • In most years, six joint workshops are presented, each Library being responsible for two.
  • Staging of workshops such as the Education Network Australia (EdNA) workshops for the Higher Education Sector as a joint activity.
  • Further exploration of development of staff exchanges between the three libraries.

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