If you have received funding for your project, it is likely that you will be required to provide the funder with a final project report. The scale of the report and the level of detail required will vary according to the size of the project, whether it has been funded from internal or external sources, and the reporting requirements of your particular funder.

Regardless of these differences, preparing to write a report, or to write or present anything at all, involves much the same process.

Before you start it is important to be clear about:

  • The purpose of the report
  • Who your audiences are
  • What style would best suit the audiences, ie how formal/informal does it need to be?
  • What resources you have for writing:
    • time/money for writing
    • people to contribute comments, edits
    • access to computers
    • access to clerical assistance
    • preparation of graphs, tables, desktop publishing
    • funds for printing & dissemination
  • Roles and responsibilities for writing the report
  • Editorial control over content
  • Desirable length
  • Number of copies needed

Usually there will be many different people who are interested in the results and learnings from your project, such as your funder, community members involved, your peers, your manager, and others who may be taking on a similar project in the future.

PEW provides some tips on preparing to write reports for funders, deciding on what it needs to contain, and some handy hints for writing clearly. Alternative means of disseminating findings to other audiences, are also explored.


Budget justification What to include in the funder report