How do I set up a Customised online SET?

How do I set up a Flexible online SET?

How do I set up a Generic paper SET?

How do I add additional Question Sets to automatically generated surveys?

How do I edit a survey?

How do I delete a survey?

Why can't I generate any surveys?

Why can't I edit/delete my surveys?

Why can't I finalise my Questions Set U survey?

What about Student Learning Centre subjects

What about Offshore Topics?

How do I set up a Customised online SET?

To set up a customised online SET follow the steps below or view  User guide - customised online SET (PDF 2MB) :

  1. Enter the SET 2.2 Portal at https://set.flinders.edu.au
  2. Select the Surveys module.
  3. Using the drop-down boxes, select the topic and availability that you want to evaluate.
  4. Click on the green cross next to the Topic Code and name (not the green cross in the legend) to Create a New Survey. Select Form: U Customisable. This will take you to the survey setup page.
  5. Ensure that the default Survey Description is appropriate. If you need to change the Survey Description, you can do so by clicking on the second radio button and filling in the text box below the default Survey Description.
  6. Select start and end dates for the survey.
  7. Ensure that all staff who should be able to view the results of Topic related items are listed in the viewer list under Survey Alternatives + Viewer Management. If additional staff need to be added to the viewer list, this can be facilitated by clicking on the + Add New Viewer button.
  8. If applicable, add additional questions by clicking on the green Change this button in the Survey Questions area.
  9. Click Add Teacher Question Set button at the bottom of the page, then select the appropriate teaching context to add teaching related questions. This will take you to a new page.
  10. Click the + Add New Viewer button to add the appropriate staff to the viewer list.
  11. Select the person to be evaluated by either selecting a staff member on the viewing list as the primary viewer, OR, entering the person's name in the Lecturer's/Tutor's/Demonstrator's/Supervisor's Name text box.
  12. If you intend for students to make one and only one choice from a list of different Survey Alternatives for the given teaching context, click + Add New Alternative, and repeat steps 10 and 11, for each additional person to be evaluated. If only one person is being evaluated in this context you do not need to add Survey Alternatives.
  13. If applicable, add additional questions by clicking on the Change this button in the Survey Questions area.
  14. If you wish to evaluate additional teaching staff in another teaching context, click Add Teacher Question Set and repeat steps 10 to 12, otherwise, click the Finalise Survey button at the bottom of the page.

 

How do I set up a Flexible online SET?

To set up a flexible online SET follow the steps below or view User guide - flexible online SET (PDF 2MB) :

  1. Enter the SET 2.2 Portal at https://set.flinders.edu.au
  2. Select the Surveys module.
  3. Using the drop-down boxes, select the topic and availability that you want to evaluate.
  4. Click on the green cross next to the Topic Code and name (not the green cross in the legend) to Create a New Survey. Select Form: F Flexible. This will take you to the survey setup page.
  5. Ensure that the default Survey Description is appropriate. If you need to change the Survey Description, you can do so by clicking on the second radio button and filling in the text box below the default Survey Description.
  6. Select start and end dates for the survey.
  7. Ensure that all staff who should be able to view the results of thisd survey are listed in the viewer list under Survey Alternatives + Viewer Management. If additional staff need to be added to the viewer list, this can be facilitated by clicking on the + Add New Viewerbutton.
  8. Add questions by clicking on the green Change this button in the Survey Questions area.
  9. Type the question text in the Create a new question box and click Save OR select a question from the question bank by searching by category and/or keyword. (The question bank contains all core and additional SET questions.)
  10. Click the Finalise Survey button at the bottom of the page.

 

How do I set up a Generic paper SET?

Please note: A paper-based SET survey may only be conducted in exceptional circumstances, subject to the approval of the Deputy Vice-Chancellor (Academic), on the advice of the relevant Executive Dean.

If there are special circumstances that may require a generic paper SET to be administered, requests can be made to set@flinders.edu.au.

How do I add additional Question Sets to automatically generated surveys?

To add additional Questions Sets to automatically generated SETs follow the steps below or view  User guide - add additional question sets (PDF 671KB) :

  1. Enter the SET 2.2 Portal at https://set.flinders.edu.au
  2. Select the Surveys module.
  3. Using the drop-down boxes, select the topic and availability for the SET that you want to edit. This will cause the screen to be refreshed and show the SET that has been automatically generated.
  4. Two green crosses will appear near the survey. Click on the green cross next to (not above) the red circle with a white cross inside to add a Question Set to the SET. For help with this step view User guide - add teacher question set (PDF 51KB)
  5. Select the appropriate teaching context from the drop-down box that appears on the screen. This will take you to a new page.
  6. Click the + Add New Viewer button to add the appropriate staff to the viewer list.
  7. Select the person to be evaluated by either selecting a staff member on the viewing list as the primary viewer, OR, entering the person's name in the Lecturer's/Tutor's/Demonstrator's/Supervisor's Name text box.
  8. If you intend for students to make one and only one choice from a list of different Survey Alternatives for the given teaching context, click + Add New Alternative, and repeat steps 6 and 7, for each additional person to be evaluated. If only one person is being evaluated in this context you do not need to add Survey Alternatives.
  9. If applicable, add additional questions by clicking on the Change this button in the Survey Questions area.
  10. Click the Finalise Survey button at the bottom of the screen.

 

How do I edit a survey?

To edit a survey that has already been set up follow the steps below or view User guide - edit a survey (PDF 644KB) :

  1. Enter the SET 2.2 Portal at https://set.flinders.edu.au
  2. Select the Surveys module.
  3. Using the drop-down boxes, select the topic and availability for the SET that you want to edit. This will cause the screen to be refreshed and show the SET that has already been set up for the topic.
  4. Select the Question Set that you wish to edit, by clicking on the Survey Description for the relevant Question Set. 
    NOTE: To edit survey open and close dates you will need to select Question Set U.
  5. Click on the Edit Survey Parameters or Question Set button. This will appear as Edit this Question Set for teacher Question Sets.
  6. Click on the calendar icon next to Start Date/End Date to select new survey open and close dates (Question Set U only).
  7. Click Add New Viewer to add additional viewers.
  8. Click on the delete icon next to a viewer's name to remove that viewer from the viewer list.
  9. Click on Change this to add additional questions.
  10. Click Done when you have finished editing the survey. This will save the changes that you have made.


NOTE: Once the survey is open to students only the Viewing Lists can be edited.

 

How do I delete a survey?

To delete a survey that has already been set up follow the steps below or view User guide - delete a survey (PDF 294KB)

  1. Enter the SET 2.2 Portal at https://set.flinders.edu.au
  2. Select the Surveys module.
  3. Using the drop-down boxes, select the topic and availability for the SET that you want to delete. This will cause the screen to be refreshed and show the SET that has already been set up for the topic.
  4. To delete the entire survey click on the delete icon next to Question Set U 
    OR 
    To delete Question Set L, T, E or S only, click on the delete icon next to the appropriate Question Set. 
    NOTE: At least one of Question Set L, T, E or S must remain in order for the survey to be valid.

 

Why can't I generate any surveys?

The ability to create surveys is controlled by access privileges. Only the Topic Coordinator and staff who are given Faculty/School Coordinator privileges can generate Teacher and Topic evaluations for their topic(s). If you teach in a specific topic but are not the Topic Coordinator, please see the Topic Coordinator or you School's SET Support Officer to arrange an evaluation your teaching.

Why can't I delete/edit my surveys?

Surveys can only be edited/deleted prior to the survey open date. If there are special circumstances that require a survey to be edited or deleted after the survey open date, requests can be made to set@flinders.edu.au.

Why can't I finalise my Question Set U survey?

You must add at least one Teacher Question Set (Question Sets L, T, E and S) in order to complete your SET.

What about Student Learning Centre subjects?

SETs for Foundation Course topics can be facillitated through the SET System by following the instructions above. SETs for the Introductory Academic Program (IAP) where students are not enrolled in topics via the Student System will need to have SETs conducted via alternative means. To organsie paper SETs for IAP topics please contact sam.fanzway@flinders.edu.au.

What about Offshore topics?

SETs for offshore topics can be facillitated through the SET system by following the instructions above.