4.1 Staff members likely to be placed in the position
where they will be required to undertake selection of, supervision
or assessment of the work of a student with whom they have
a family, sexual or other close personal relationship have
a duty to declare their interest to the Dean of School, Executive
Dean of Faculty or Head of Division, as appropriate, prior
to those tasks being undertaken.
Such a declaration will be treated in confidence, and staff
will not be required to give details of the nature of the
involvement. On receipt of the information, the Dean of School,
Executive Dean of Faculty or Head of Division, as appropriate,
shall make arrangements to prevent a conflict of interest.
4.2 In the case of supervision of a postgraduate student,
the Dean of School or Executive Dean of Faculty should appoint
a replacement supervisor and, where this is not possible,
appoint the co-supervisor as the primary supervisor to prevent
a conflict of interest.
4.3 Failure to declare a relationship with a student
in accordance with terms set out above will not, in itself,
be a matter for disciplinary proceedings.
4.4 Academic judgements or decisions made with respect
to the student may be reconsidered if the intentions and requirements
of this policy and concomitant principles and procedures have
not been respected, but no student will be disadvantaged by
4.5 Students who are or have been in a sexual, family
or close personal relationship with a staff member may make
known any possible conflict of interest in teaching and assessment
to the Dean of School or Executive Dean of Faculty.
4.6 Students who are or have been involved in a sexual
or other close personal relationship with staff and who believe
that the staff member's conduct may have amounted to sexual
harassment, have the right of complaint under the University's
policy on Sexual Harassment.
4.7 The University has other policies and grievance
procedures which may be appropriate to deal with academic
matters that might arise for students. The University also
has Sexual Harassment and other grievance procedures available
for staff which may be relevant in some cases.
4.8 Requests for clarification of the intent and/or
application of the terms of the policy by staff or students
may be made to the Head of the Equal Opportunity Unit (8201
Strict rules of confidentiality will apply.