Cabcharge Vouchers

Approving Authority:	Council
Establishment Date:	26 March 1997
Date Last Amendment:
Nature of Amendment:
Date Last Reviewed:
Publication Reference:
Contact Officer:	Director, Financial Services

6.7	Introduction The University holds an account with Cabcharge for staff travel expenses.
	Principle Travel by cab for staff on university business will be paid with a Cabcharge voucher. Travel will be authorised by an authorised officer for the cost centre which incurred the cost. Cabcharge vouchers will be kept in a secure area together with a register of voucher books by number. Used voucher books with completed butts will be retained for audit purposes.
	Procedure 6.7.1 Faculties or departments will be billed direct by Cabcharge for travel detailed on pre-numbered vouchers assigned to a cost centre. 6.7.2 A monthly account will be authorised by the authorised officer. 6.7.3 A summary of the total account cost dissected to expense accounts will be recorded on the account and forwarded to the Accounts Payable Section. 6.7.4 The account will be processed in accordance with expenditure procedure, (section, 7.4). 6.7.5 Central Administration vouchers will be sent to accounts payable for dissection. 6.7.6 A register of voucher numbers will be kept by the cost centre. 6.7.7 Vouchers will be kept in a secure place and used butts retained for audit.