Assets Held Off Campus

1.1 University assets may be located off campus in cases where this location will lead to operational advantage or is more cost efficient. The location of a University asset off campus is subject to the approval of the head of faculty/division.

1.2 Assets located off campus will be recorded in the Flinders Finance System in the same manner as assets located on campus. Custodians of assets located off campus will comply with requirements relating to asset disposal and the annual asset stocktake.

1.3 Items below the asset threshold of $10,000 will be recorded in local asset registers.

2.

Procedures

2.1 Staff wishing to locate a University asset off campus must submit an ‘Equipment Off Campus’ form to their head of faculty/division for approval. This form includes a section on which the staff member must formally acknowledge their awareness that, if an asset is not returned on termination of employment with the University, legal action may be taken to recover the asset or its value and the cost of recovery.

2.2 On receipt of approval, the staff member may proceed to locate the asset off campus.

2.3 The Assets Officer will be notified by the Payroll Section on a fortnightly basis of staff whose employment with the University has terminated to ensure that action is taken to either return assets located off campus or reassign custodianship of such assets.

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