Date Last Amendment:
Nature of Amendment:
||Consequential amendments arising from a restructure of Cental Administration/VC's office and the creation of new senior executive positions replacing the EDA and Registrar
Date Last Reviewed:
||4 October 2005
||Director, Human Resources
Table of Contents
1.1 The University has developed a policy on smoking
within the workplace in accordance with legal obligations
for the health of University staff and students. The duty
of care requirements of the Occupational Health Safety and Welfare Act, 1986, the legal requirements
of the Tobacco Products Regulation Act, 1997, and the Further
Restrictions Amendment Bill, 2004, provide the legal frame
of reference for this policy. The main objective of the policy
is to reduce passive smoking (ie exposure to environmental
tobacco smoke), to protect the health of both non-smokers
and smokers, and to protect the University against compensation
damages. As a secondary objective reduction of active smoking
is encouraged. The policy applies to all University buildings
with the exception of the Student Union and independent operations
conducting their business on campus, providing those enterprises
do not share common air-conditioning circuits with other University
areas or common facilities with University personnel.
1.2 All exposures through passive smoking are potentially
hazardous to individual health. While exposures are more significant
indoors, under certain circumstances, they are also significant
outdoors. Therefore, smoking is also prohibited in areas adjacent
to buildings where cigarette smoke will accumulate or drift
back into the building (eg doorways, courtyards, vestibules,
proximity to windows or air conditioning intakes, etc)
1.3 All visitors and contractors will be required
to abide by this policy while on University premises.
In accordance with the Tobacco Products Further Restrictions
Amendment Bill, 2004, the word 'enclosed' means an area where
the ceiling and wallspace is at least 70% enclosed.
A 'ceiling' includes umbrellas and sails.
3.1 As University policy, smoking is prohibited in
all workplaces within the University, in particular:
- all lecture theatres, tutorial rooms, meeting rooms, libraries
and any other enclosed area;
- all areas that are at least 70% enclosed;
- all areas of courtyards that are covered by verandahs,
cloisters or are otherwise at least 70% enclosed;
- all through ways such as the area that is bounded by the
Main Library / Matthew Flinders Theatre and the Humanities
- all lobbies, foyers and corridors;
- all offices, laboratories and workshops;
- all common rooms, tea rooms and staff rooms;
- all University owned vehicles, boats etcetera;
- all lifts and toilets;
- near air conditioning intakes, external doors and windows
and all areas where "No Smoking" signs are posted.
3.2 No person (including students) may be required
to conduct University business in an area in which tobacco
smoke is present, whether that area be indoors or outdoors.
Guidelines must be developed by supervisors to cover arrangements
for workers exposed to passive smoking while undertaking work
outdoors. The Occupational Health and Safety Unit may be consulted
3.3 Conditions of employment for all staff include
reference to the policy on smoking. However, the smoking behaviour
of applicants for employment or promotion is not a factor
in these selection processes.
3.4 The University provides assistance to active smokers,
both staff and students, to reduce or give up smoking. Inquiries
should be directed to the Health and Counselling Services.
Breaches of Policy
4.1.1 Complaints arising from staff smoking
in non-smoking areas should be directed to the relevant local area manager, employee organisations
or elected health and safety representatives. Staff members
who fail to comply with the policy will be counselled or warned
appropriately by the appropriate person in their management
structure. Repeated breaches should be reported to the Vice-Chancellor
or Vice-President (Strategic Finance and Resources), who will deal with
them under established grievance procedures.
4.1.2 Breaches of the University's policy on smoking
will also be breaches of the Occupational Health Safety and Welfare Act (1986) and (the Tobacco Products
Regulation Act, 1997, and the Further Restrictions Amendment
4.1.3 The University Health and Safety Committee
oversees the policy and may recommend strategies to deal
with specific complaints.
4.2.1 Complaints arising from students smoking
in non-smoking areas should be directed to Executive Deans
of Faculty, Heads of Schools, or the Faculty General Manager.
Students who fail to comply with the policy will be counselled
or warned appropriately.
4.2.2 Students who wilfully disregard the University's
policy on smoking may have action taken against them under
University Statute 6.4 (Maintenance of Order).
4.2.3 Breaches of the University's policy on smoking
will also be breaches of the Occupational Health Safety and Welfare Act (1986).
5.1 The Policy will be reviewed every 4 years or more
often if circumstances change.