FLINDERS UNIVERSITY
Policy on Delegations of Authority to Enter into Contracts
FRAMEWORK OF DELEGATIONS OF AUTHORITY TO ENTER INTO CONTRACTS
Note: all delegations
and authorisations are subject to the applicable limitations prescribed by the
Policy on the Authorisation of University Expenditure, except in the case
of the Vice-Chancellor who has a higher delegation with respect to entering
into non-expenditure contracts (set out below).
Contractual Delegations approved by Council
| Officer | Extent of Delegation | Dollar Limit Applying to Delegation | Date approved |
Vice-Chancellor |
All contracts, University wide Limited Power of Attorney (see details below) | $2 million – expenditure
contracts $10 million – non-expenditure contracts >$10 million – non-expenditure contracts comprising an extension or variation of an existing contract to provide further funding for an established activity Note: contracts not covered above will require Council authorisation for the Vice-Chancellor to sign |
28/8/03; 7/8/08 added a higher delegation for non-expenditure contracts; 2/12/10 approved the addition of a Limited Power of Attorney |
| Vice-President (Strategic Finance and Resources) | All contracts, University wide Limited Power of Attorney (see details below) | $1 million, except in the case of contracts relating to payment of recurring services and utilities and payments required by legislation. In such cases a $2 million limit applies | 28/8/03; 2/12/10 approved the addition of a Limited Power of Attorney |
| Vice-President (Strategy & Planning) | All contracts, University wide Limited Power of Attorney (see details below) | $200,000 | 7/10/10; 2/12/10 approved the addition of a Limited Power of Attorney |
| Deputy Vice-Chancellor (Research) | All contracts, related to area of responsibility | $500,000 | 28/8/03 |
| Deputy Vice-Chancellor (International and Communities) | All contracts, related to area of responsibility | $500,000 | 28/8/03 |
| Deputy Vice-Chancellor (Academic) | All contracts, related to area of responsibility | $200,000 | 28/8/03 |
| Pro-Vice-Chancellor (ICT Services) | All contracts, related to area of responsibility | $500,000 | 6/10/11 |
Limited Power of Attorney authorised by Council on 2 December 2010
| Officer | Limited Power of Attorney | Special requirements | Date established |
Vice-Chancellor Vice-President (Strategic Finance and Resources) Vice-President (Strategy and Planning) |
Execution on behalf of Council of all leases and licences of property to or by, Flinders University, including any variations to, extensions to, or assignments of such leases, caveats in relation to those leases or licences, and including surrenders or withdrawals of any of those documents. Specific authorities and documents to which the authority pertains are detailed at Appendix C. |
1. The Power of Attorney is revocable at any time by lodging a Revocation. 2. The Power of Attorney and Revocation, and any variations are required to be executed by Council under seal and registered at the Lands Titles Office in the relevant jurisdiction. 3. When a document is lodged for registration at Land Victoria, where the signing of the parties was performed under a Power of Attorney, a fully certified copy of the Power of Attorney must be provided with the document being lodged. 4. Required execution clauses and record-keeping protocol are detailed at Appendix C |
Registered Lands Titles office, Adelaide, South Australia on 17 June 2011 Registration No. 11598799 Registered Lands Titles office, Darwin, Northern Territory on 13 July 2011 Registration No. 351368 |
Authorisations and sub-authorisations approved under Policy
| Officers | Authorising Officer | Extent of Delegation | Dollar Limit Applying to Delegation | Date Authorised |
| Executive Deans | Vice-Chancellor | Contracts relating to teaching/educational cooperation and service delivery onshore Consultancy agreements |
$200,000 | 1/12/03: 26 June 2008 reissued with increased dollar limit |
| Librarian | Pro Vice-Chancellor (Information, Communication and Technology Services) | Library operation/supply/service contracts | $350,000 | 1/12/03; 26/6/08 reissued with increased dollar limit 11/11/11 reissued with reduced dollar limit |
| Faculty General Managers | Executive Deans | as for Executive Deans | EHLT: $140,000 HS: $140,000 S&E: $140,000 SBS: $100,000 |
EHLT: 15/12/08 HS: 19/12/03;23/12/08 S&E: 12/11/03;1/7/08 SBS: 26/11/03; 1/12/08 |
| Director, Buildings and Property | Vice-President (Strategic Finance and Resources) | Contracts for the supply of
goods and services relating to the purchase of : • building works • plant and equipment • services infrastructure • vehicle purchases Note: authorised to countersign all technical components on building work contracts |
$200,000 from relevant Uniwide
funds (except vehicle purchases which have a limit of $100,000) $500,000 from capital funds |
13/7/04; 26/9/08 reissued with increased capital funds dollar limit |
| Director, Information Services | Pro Vice-Chancellor (Information, Communication and Technology Services) | • contracts for the supply
of goods and services relating to the purchase of major computing and telecommunications
systems • software and hardware maintenance contracts • software license agreements • service level agreements relating to computing and telecommunications services |
$200,000 from relevant Uniwide funds | 25/5/04; 26/9/08 reissued with increased dollar limit 11/11/11 reissued |
| Director, Research Services | Deputy Vice-Chancellor (Research) | Research contracts, University-wide | $50,000 | 24/12/10 |