FLINDERS UNIVERSITY


Policy on Delegations of Authority to Enter into Contracts

Appendix A


FRAMEWORK OF DELEGATIONS OF AUTHORITY TO ENTER INTO CONTRACTS

Note: all delegations and authorisations are subject to the applicable limitations prescribed by the Policy on the Authorisation of University Expenditure, except in the case of the Vice-Chancellor who has a higher delegation with respect to entering into non-expenditure contracts (set out below).

Contractual Delegations approved by Council

Officer Extent of Delegation Dollar Limit Applying to Delegation Date approved

Vice-Chancellor

All contracts, University wide Limited Power of Attorney (see details below) $2 million – expenditure contracts
$10 million – non-expenditure contracts
>$10 million – non-expenditure contracts comprising an extension or variation of an existing contract to provide further funding for an established activity
Note: contracts not covered above will require Council authorisation for the Vice-Chancellor to sign

28/8/03;

7/8/08 added a higher delegation for non-expenditure contracts;

2/12/10 approved the addition of a Limited Power of Attorney

Vice-President (Strategic Finance and Resources) All contracts, University wide Limited Power of Attorney (see details below) $1 million, except in the case of contracts relating to payment of recurring services and utilities and payments required by legislation. In such cases a $2 million limit applies

28/8/03;

2/12/10 approved the addition of a Limited Power of Attorney

Vice-President (Strategy & Planning) All contracts, University wide Limited Power of Attorney (see details below) $200,000

7/10/10;

2/12/10 approved the addition of a Limited Power of Attorney

Deputy Vice-Chancellor (Research) All contracts, related to area of responsibility $500,000 28/8/03
Deputy Vice-Chancellor (International and Communities) All contracts, related to area of responsibility $500,000 28/8/03
Deputy Vice-Chancellor (Academic) All contracts, related to area of responsibility $200,000 28/8/03
Pro-Vice-Chancellor (ICT Services) All contracts, related to area of responsibility $500,000 6/10/11

Limited Power of Attorney authorised by Council on 2 December 2010

Officer Limited Power of Attorney Special requirements Date established

Vice-Chancellor

Vice-President (Strategic Finance and Resources)

Vice-President (Strategy and Planning)

Execution on behalf of Council of all leases and licences of property to or by, Flinders University, including any variations to, extensions to, or assignments of such leases, caveats in relation to those leases or licences, and including surrenders or withdrawals of any of those documents.

Specific authorities and documents to which the authority pertains are detailed at Appendix C.

1. The Power of Attorney is revocable at any time by lodging a Revocation.

2. The Power of Attorney and Revocation, and any variations are required to be executed by Council under seal and registered at the Lands Titles Office in the relevant jurisdiction.

3. When a document is lodged for registration at Land Victoria, where the signing of the parties was performed under a Power of Attorney, a fully certified copy of the Power of Attorney must be provided with the document being lodged.

4. Required execution clauses and record-keeping protocol are detailed at Appendix C

Registered Lands Titles office, Adelaide, South Australia on 17 June 2011

Registration No. 11598799

Registered Lands Titles office, Darwin, Northern Territory on 13 July 2011

Registration No. 351368

Authorisations and sub-authorisations approved under Policy

Officers Authorising Officer Extent of Delegation Dollar Limit Applying to Delegation Date Authorised
Executive Deans Vice-Chancellor

Contracts relating to teaching/educational cooperation and service delivery onshore

Consultancy agreements

$200,000

1/12/03:

26 June 2008 reissued with increased dollar limit

Librarian Pro Vice-Chancellor (Information, Communication and Technology Services) Library operation/supply/service contracts $350,000

1/12/03;

26/6/08 reissued with increased dollar limit

11/11/11 reissued with reduced dollar limit

Faculty General Managers Executive Deans as for Executive Deans EHLT: $140,000
HS: $140,000
S&E: $140,000
SBS: $100,000
EHLT: 15/12/08
HS: 19/12/03;23/12/08
S&E: 12/11/03;1/7/08
SBS: 26/11/03; 1/12/08
Director, Buildings and Property Vice-President (Strategic Finance and Resources) Contracts for the supply of goods and services relating to the purchase of :
• building works
• plant and equipment
• services infrastructure
• vehicle purchases
Note: authorised to countersign all technical components on building work contracts
$200,000 from relevant Uniwide funds (except vehicle purchases which have a limit of $100,000)
$500,000 from capital funds

13/7/04;

26/9/08 reissued with increased capital funds dollar limit

Director, Information Services Pro Vice-Chancellor (Information, Communication and Technology Services) • contracts for the supply of goods and services relating to the purchase of major computing and telecommunications systems
• software and hardware maintenance contracts
• software license agreements
• service level agreements relating to computing and telecommunications services
$200,000 from relevant Uniwide funds

25/5/04;

26/9/08 reissued with increased dollar limit

11/11/11 reissued

Director, Research Services Deputy Vice-Chancellor (Research) Research contracts, University-wide $50,000 24/12/10