||This policy specifies the requirements
for the approval, development and review of University-wide
policy and procedures at Flinders University.
a formal statement of intent that mandates principles or standards
that apply to the University’s governance or operations
or to the practice and conduct of its staff and students.
a formal statement that mandates or prescribes the actions or
processes required to ensure the implementation of policy or
efficient management of the University’s operations, or
legal or other regulatory compliance.
– a senior member of staff in whose area of responsibility
a policy or procedure resides.
||In accordance with the Flinders
University of South Australia Act, 1966 (the ‘Act’),
Council has as one of its primary responsibilities the establishment
of policy and procedural principles, consistent with legal requirements
and community expectations.
||Section 19A of the Act provides
that Council may delegate this power to any officer, employee,
board or committee of the University.
Authority to approve University
policy and procedures
||Council may at its discretion delegate
to standing committees or to the Vice-Chancellor authority to
approve University policy and procedures.
||Authorisations made in accordance
with this Policy are set out in Schedule
A. This Schedule also sets out the policy areas for which
approval authority has not been delegated. Amendments to this
Schedule are subject to Council approval.
||The Vice-Chancellor may sub-authorise
his or her authority to approve University policy and procedures
to another officer of the University. A record of sub-authorisations
made in accordance with this Policy will be set out Schedule
B attached to this Policy.
||An officer holding an authorisation
from the Vice-Chancellor will at all times be subject to the
direction and authority of the Vice-Chancellor and will be required
to act within the limits of the scope of the Vice-Chancellor’s
delegation from Council.
||Delegates must bring to the attention
of the approving authority any policy or procedure which:
• is capable of affecting the governance and strategic
direction of the University in a significant way; or
involves significant budgetary or resource commitment, including
staff time; or
• is capable of adversely affecting
the reputation of the University or of bringing the activities
of the University under negative public scrutiny.
In accordance with Procedures
for Approving, Gazetting and Publishing University wide Policies
and Procedures, proposals for approval of new and amended
policies and procedures must be forwarded to Policy and Secretariat
in the first instance for submission to the appropriate approval
Development and review of policies
||Normally, the development of new,
or review of existing, University-wide policies and procedures
will be sponsored by a member of the University’s senior
||All University-wide policies and
procedures will be reviewed on a regular basis
Publication, promulgation and
||Once a policy or procedure has been
approved by the relevant approving authority, the Responsible
Officer must ensure the approved version is published on the
University’s website and promulgated to affected Faculties,
divisions and units in accordance with relevant procedures.
||The Committee Secretary, or the
Responsible Officer, as appropriate, must ensure that the approved
version of the policy or procedure, along with a record of the
approval, is placed on the University’s Central Records
System. The Responsible Officer will also ensure the notice
of promulgation is placed on the relevant central file.
||The Head, Policy and Secretariat
will maintain a record of all policy approvals in a Policy Register
containing the title, approving authority and approval dates.