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Emergency Control Procedures

Approving Authority:

Council

Establishment Date:

24 May 1996

Date Last Amendment:

Nature of Amendment:

Date Last Reviewed:

Responsible Officer:

Services Superintendent (Emergency Services Co-ordinator)

INDEX

1. Policy and Scope

2. University Emergency Control Organisation

2.1 University Emergency Control Committee

2.2 Building Emergency Control Organisations

3. Responsibility and Authority

3.1 Responsible Managers

3.2 Chief Wardens

3.3 Wardens and Assistant Wardens

3.4 Emergency Services Coordinator

3.5 Maintenance Superintendent

3.6 Head of the Public Relation and Information Office

3.7 Indemnity of Designated Emergency Personnel

4. Emergency Preparation and Training

4.1 Warden Training

4.2 Fire Safety

4.3 Practice Evaluations

Appendix 1. Criteria for Appointment of Wardens

Appendix 2. Typical Evacuation Procedures for a building in which an EWIS is installed

Appendix 3. Typical Evacuation Procedures for a building in which no EWIS is installed

Appendix 4. Procedures outside designated hours

Appendix 5. Evacuation of mobility impaired persons

Appendix 6. Hazard Checklist

Appendix 7. Emergency procedures

Appendix 8. Typical statement for use by teaching staff in advising students of emergency control procedures

Appendix 9. Practice Evacuations Briefing Guidelines

Appendix 10. Evacuation Report

Appendix 11. Typical Bomb Threat Procedures

1.

Policy And Scope

1.1 Consistent with the Occupational Health Safety and Welfare Act 1986 and Regulations and the Council's wish to conserve and protect the staff and property of the University and of the community by the prevention of accidents to staff, students and visitors which might cause injury, loss of life or property damage the following policy has been adopted for procedures to be implemented in the event of an emergency.

1.2 An emergency is any event which arises internally or from external sources which may adversely affect the safety of people in a building or the community generally and calls for an immediate response by the occupants. Such an emergency can arise from a number of causes, such as fire, leakage of gas or toxic fumes, bomb threat and earthquakes.

1.3 Emergency evacuation procedures are designed to ensure the safety of people in buildings during emergencies by coordinating and controlling building evacuations until the appropriate emergency services arrive and will vary to suit specific needs in various workplaces at the University. No two emergencies are the same and emergency control personnel may need to exercise a degree of initiative in responding to a particular emergency situation.

1.4 It is University policy that every building or area controlled by the University shall have an emergency evacuation plan and shall conduct two evacuation exercises each year. One of these shall be a full evacuation.

1.5 These procedures apply to all University buildings as follows:

Biological Sciences
Child Care Centre
Earth Sciences
Engineering
Humanities (including Matthew Flinders Theatre and Drama/Music Studio)
Information Science and Technology
Law and Commerce
Library
Physical Sciences (including McHugh's Cafe)
Registry
Services Building, Library Store and Flinders Press
Social Sciences North
Social Sciences South (including Pendopo)
Sports Centre
Student Centre (including Yunggorendi)
Sturt Buildings
Union
University Club (including Credit Union)
University Hall (including Student Units)

1.6 Staff and students of the University whose place of work or study is located in the Flinders Medical Centre, Flinders Medical Centre Flats or Science Park are subject to the Emergency Control Procedures of those buildings.

2.

University Emergency Control Organisation

2.1 University Emergency Control Committee

There shall be a University Emergency Control Committee comprising:

The Manager, Buildings and Property Department, or nominee (Convenor)
Emergency Services Co-ordinator (Services Superintendent)
Maintenance Superintendent
Technical Officer (Buildings and Property Department)
Occupational Health and Safety Co-ordinator, or nominee
Chief Wardens

The Committee shall report to the Vice-Chancellor. It shall meet at least once a quarter and its functions shall be:

a) to monitor implementation of the University emergency plan including:
  • appointment of personnel to all positions on the Building Emergency Control Organisations (BECOs)
  • training of BECO personnel
  • the conduct of evacuation exercises

b) review the effectiveness of evacuation exercises and arrange for procedure improvements

2.2 Building Emergency Control Organisations

These shall comprise:

The Chief Warden
The Deputy Chief Warden
Wardens and Assistant Wardens.

In buildings where an Emergency Warning Intercommunication System is installed so far as is practicable one Warden shall be appointed for each Warden Intercommunication Phone (WIP) installed. In other buildings Wardens shall be appointed on the basis of one for each twenty persons on the floor or in the area, with a minimum of two.

Assistant Wardens shall be appointed to provide assistance to the Wardens in the evacuation of the building. The number of Assistant Wardens shall be commensurate with the size and nature of the building, the nature of the hazards in that building, the likelihood of a need to evacuate mobility impaired persons from the building and any other factors affecting the prompt and efficient evacuation of the building.

The members of the Building Emergency Control Organisation shall meet as a Building Emergency Control Committee (Convenor - Chief Warden) to fulfil the following role:

(a) in consultation with the Emergency Services Coordinator to devise and recommend to the Responsible Manager emergency control procedures appropriate to the size and nature of the building. Typical emergency control procedures are set out in Appendices 2 and 3;

(b) following each evacuation to review the effectiveness of the organisation and procedures.

The Committee shall meet following each evacuation and otherwise as required by the Chief Warden.

3.

Responsibility And Authority

3.1 Responsible Managers

The persons responsible for the implementation and management of emergency evacuation procedures are those with appropriate management authority over a building or buildings. For these procedures the responsible persons will be the Faculty Head, Director of Administration or Librarian according to the jurisdiction over each building.

For buildings occupied by more than one Faculty or functional division, the manager from the larger of the occupying areas shall be responsible for emergency evacuations. The manager should liaise with the other Head of Faculty or functional division concerning the appointment of Wardens for the section of the building occupied by the other Faculty or functional division.

In the rest of this document the person responsible for emergency procedures in a building is referred to as the "Responsible Manager".

The Responsible Manager is responsible for:

3.1.1 Implementation and management of emergency evacuation procedures in buildings and areas under his or her control

3.1.2 Appointment of a Chief Warden and a Deputy Chief Warden for each building or area and the appointment of Wardens, Assistant Wardens and Deputies as required, after consultation with the Chief Warden. The criteria set out in Appendix 1 shall be taken into account in the appointment of Wardens.

3.1.3 Providing adequate facilities and time off from work to enable Wardens to undertake training and perform their duties

3.1.4 Ensuring that emergency control recommendations made by Chief Wardens are implemented

3.1.5 Ensuring that students and staff are fully aware of emergency control policy and procedures and any relevant changes in policy and procedures as they occur

The Responsible Manager is responsible for ensuring that all building occupants observe emergency control procedures and has the authority to direct them to do so.

3.2 The Chief Warden in each building is responsible for:

3.2.1 The coordination of the building evacuation in the event of an emergency or practice evacuation.

3.2.2 Consultation with the Responsible Manager on the appointment of Wardens and Assistant Wardens, including the appointment of deputies for Wardens who are absent from duty.

3.2.3 Nominating to the Emergency Services Co-ordinator at the start of each year times and dates for at least two practice evacuations.

3.2.4 Conducting or coordinating regular inspections to identify fire and other hazards which might give rise to an emergency, or which might hinder or prevent effective response to an emergency, and taking appropriate action

3.2.5 Submitting two reports per year to the Responsible Manager covering the following:

  • hazard inspections
  • unresolved fire and evacuation safety issues
  • reports on practice evacuations, including names of persons who do not comply with wardens' instructions
  • unforeseen emergencies and incidents

Copies of the reports shall be forwarded to the Emergency Services Co-ordinator and the Occupational Health and Safety Co-ordinator.

3.2.6 Notifying his/her absence to the Emergency Services Co-ordinator and to the Deputy Chief Warden who will act in his/her place.

The Chief Warden has the authority to direct that staff at all levels of the University structure, students, contractors and visitors comply with the emergency control procedures following the sounding of an alert signal or during an evacuation.

3.3 Wardens and Assistant Wardens are responsible for:

3.3.1 Carrying out their duties in the event of an emergency as described in their building's emergency control procedures

3.3.2 Reporting to the Chief Warden any observed fire or evacuation hazards or unsafe conditions

3.3.3 Conducting regular fire and evacuation safety inspections as determined by the Chief Warden

3.3.4 Advising the Chief Wardens of absences so that appropriate deputies can be appointed

Wardens and Assistant Wardens have the authority to direct that staff at all levels of the University structure, students, contractors and visitors comply with the emergency control procedures following the sounding of an alert signal or during an emergency evacuation.

3.4 The University Emergency Services Co-ordinator is responsible for:

3.4.1 Direction of Security staff in the event of an emergency.

3.4.2 Advising the Emergency Control Committee on the coordination, implementation and review of the University Emergency Control Procedures

3.4.3 Providing advice and assistance to Responsible Managers, Chief Wardens, Wardens and others on emergency control matters

3.4.4 Liaison with emergency services to maintain emergency preparedness

3.4.5 Coordinating a training programme for Wardens

3.4.6 Maintaining a master list of Chief Wardens and Wardens and records of all emergency evacuations.

3.4.7 Maintaining an inventory of fire fighting equipment and ensuring that all statutory inspections of fire fighting equipment and fire safety provisions are carried out as required

3.4.8 Ensuring the University Switchboard Operator has access to business and after hours emergency contact numbers and relevant information

3.5 The Maintenance Superintendent is responsible for:

3.5.1 At the request of the Chief Warden arranging the isolation of utilities to a building or part of a building subject to an emergency

3.6 The Head of the Public Relations and Information Office is responsible for:

3.6.1 Community relations, contact with the media, the public, and appropriate senior members of the community

3.7 Indemnity of Designated Emergency Personnel

Designated emergency personnel who work within their level of training shall not be held legally liable (including liability for personal negligence) as a result of any act or omission on their part during the course of carrying out their designated function.

4.

Emergency Preparation And Training

4.1 Warden Training

4.1.1 The Emergency Services Co-ordinator shall coordinate training sessions as required.

4.1.2 All Wardens who have not attended a training session must attend a training session at the earliest opportunity

4.1.3 The programme shall include:

the reasons for emergency evacuation procedures
fire fighting equipment used within the University
what to do in an emergency
conducting an evacuation drill
fire and evacuation hazard inspection and reporting
operation of fire and evacuation panels

4.2 Safety Equipment

4.2.1 All emergency personnel need to be easily recognisable in the event of an emergency. Emergency personnel should have safety helmets in the following colours:

Chief Wardens:

White

Wardens and Assistant Wardens:

Red

First Aid Personnel:

Green with a white cross

4.2.2 If the building has a fixed control and communication panel incorporating a public address system and an alert and evacuate signal, there shall be regular public address announcements including a demonstration of the alert and evacuate signals to familiarise building occupants with the sounds

4.2.3 Where a fixed control panel is not installed and portable alarms are issued for each floor, Wardens are responsible for ensuring the alarm is maintained in good working order and for the competent operation of the unit

4.2.4 Emergency procedures shall be displayed on wall plaques throughout University buildings. There should be a minimum of two per level and should be sited close to break glass alarms and fire fighting equipment

4.2.5 Emergency procedures shall be drawn to the attention of students by each member of the teaching staff at the first lecture in each semester. Information cards shall be prepared for this purpose by the Chief Warden with the assistance of the Emergency Services Co-ordinator.

4.3 Practice Evacuations

4.3.1 Each building or area shall conduct two practice evacuations per year. In teaching areas at least one evacuation should be carried out while students are present. The Chief Warden must nominate the times and dates of each evacuation at the beginning of each year to the Emergency Services Co-ordinator.

4.3.2 Subsequent alterations to times and dates may only be made subject to the the proposed new time being acceptable to the Emergency Services Co-ordinator.

4.3.3 For the two practice evacuations per year, at least one should be without notice to occupants and wardens. Where advance notice to wardens is given, a briefing session should be held beforehand.

4.3.4 Following each evacuation a debriefing shall be conducted by the Chief Warden to enable problems encountered during the evacuation to be identified and corrected

4.3.5 The Chief Warden shall prepare a report to the Responsible Manager following each drill including problems encountered and recommendations. Copies shall be forwarded to the Emergency Services Co-ordinator and the Occupational Health and Safety Co-ordinator.

Appendix 1

Emergency Evacuation Procedures

Criteria for Appointment of Chief Wardens and Wardens

Chief Wardens

Persons appointed as Chief Wardens should:

  • be physically capable
  • have leadership qualities and command authority
  • have maturity of judgement, good decision-making skills and be capable of remaining calm under pressure
  • generally work on one floor and be in attendance during working hours (in particular normal duties should not take them away from the building)
  • have clear diction and be able to communicate with the majority of occupants in their care
  • have a good knowledge of the building layout
  • have undergone appropriate training relative to the role and responsibilities of the Chief Warden

Wardens

Factors to be considered include:

  • availability - they should be persons who spend most of their time at, or near, their work stations
  • ability to organise others in an emergency
  • reliability

Appendix 2

Typical Emergency Evacuation Procedures for a Building in which an EWIS is Installed

1.

The Chief Warden shall:

1.1 On hearing or being notified that the alarm has operated, proceed to the Main Emergency Control Panel (MECP) and ascertain the floor from which the alarm has been activated

1.2 Communicate with the Wardens on the floor where the alarm has been activated and ask the Wardens to investigate the source of the alarm. In the event of fire being confirmed direct evacuation of that floor and instigate the EVACUATE signal. Advise the Wardens of the Assembly Point to be used.

1.3 Communicate with other Wardens concerning conditions on other floors of the building. In the event that the emergency involves two or more floors or areas of the building the whole building must be evacuated.

1.4 Instruct the Security Office to confirm with the SAMFS they have received the alarm call and advise of location and nature of the emergency

1.5 Assist other Wardens at the Assembly Point.

1.6 Ensure that building occupants do not reenter the building until the all clear is given by an Emergency Service Incident Controller.

2.

The Wardens and Assistant Wardens shall:

2.1 On hearing or being notified that the fire alarm has operated proceed to their designated emergency control point and contact the Chief Warden at the MECP using the WIP

2.2 Act on the directions of the Chief Warden. If evacuation is to be carried out enter each accessible room and instruct occupants to evacuate the building (with the assistance of Assistant Wardens as necessary). Care should be taken to inspect rooms not normally occupied, such as toilets, plant rooms and storerooms. Arrange evacuation of mobility impaired persons as outlined in Appendix 5. Close all doors whilst progressing through the floor or area.

2.3 Report to the Chief Warden at the MECP via the WIP when the floor has been evacuated

2.4 Assist other Wardens at stairway exits and/or assembly points

3.

Building Occupants

On hearing the alert signal building occupants shall prepare to leave the building in the event that evacuation is subsequently ordered. Preparation shall involve the securing of confidential materials and valuables and switching off of computers and electrical appliances. When the evacuation signal is given, or if instructed by a Warden or Assistant Warden to evacuate the building, building occupants must immediately evacuate by the nearest and safest exit route.

LIFTS MUST NOT BE USED FOR EMERGENCY EVACUATIONS.

Occupants must assemble at the Assembly Point advised by the Warden or Assistant Warden and must remain at the Assembly Point until an all clear is given by an Emergency Services Incident Controller.

4.

The Maintenance Superintendent shall:

4.1 Arrange for isolation of utilities as instructed by the Chief Warden, if required.

5.

The Security Staff shall:

5.1 Under the instructions of the Emergency Services Co-ordinator meet emergency services vehicles and conduct them to the location of the emergency

5.2 Proceed to the MECP in the building where the alarm has operated and assist the Chief Warden as required.

6.

The First Aid Personnel shall:

6.1 Proceed to the Assembly Point. Procure First Aid Kit(s) from neighbouring buildings. Render First Aid as required.

7.

These procedures apply during the designated hours of 9.00a.m. to 4.00p.m. Monday to Friday, except on Public Holidays observed by the University. The procedures detailed in Appendix 4 apply at other times.

Appendix 3

Typical Emergency Evacuation Procedures for a Building in which no EWIS is Installed

1.

The Chief Warden shall:

1.1 On being advised of an emergency in the building proceedto the Warden Assembly Point and activate the ALERT TONE and remain at the Warden Assembly Point.

1.2 Communicate with the Wardens advising of the area of concern and dispatch them to their allocated areas. Advise the Wardens of the Assembly Point to be used if an evacuation is ordered.

1.3 On receiving advice from the Warden(s) for the area of concern activate the EVACUATE TONE if necessary.

1.4 Instruct the Security Office to confirm with the SAMFS they have received the alarm call and advise of location and nature of the emergency

1.5 Assist other Wardens at the Assembly Point.

1.6 Ensure that building occupants do not reenter the building until the all clear is given by an Emergency Service Incident Controller.

2.

The Wardens and Assistant Wardens shall:

2.1 On hearing or being notified of the ALERT TONE proceed to the Warden Assembly Point and contact the Chief Warden.

2.2 Act on the directions of the Chief Warden. If evacuation is to be carried out enter each accessible room and instruct occupants to evacuate the building (with the assistance of Assistant Wardens as necessary). Care should be taken to inspect rooms not normally occupied, such as toilets, plant rooms and storerooms. Arrange evacuation of mobility impaired persons as outlined in Appendix 5. Close all doors whilst progressing through the floor or area.

2.3 Report to the Chief Warden at the Warden Assembly Point when the floor has been evacuated

2.4 Assist other Wardens at stairway exits and/or assembly points

3.

Building Occupants

On hearing the alert signal building occupants shall prepare to leave the building in the event that evacuation is subsequently ordered. Preparation shall involve the securing of confidential materials and valuables and switching off of computers and electrical appliances. When the evacuation signal is given, or if instructed by a Warden or Assistant Warden to evacuate the building, building occupants must immediately evacuate by the nearest and safest exit route.

LIFTS MUST NOT BE USED FOR EMERGENCY EVACUATIONS.

Occupants must assemble at the Assembly Point advised by the Warden or Assistant Warden and must remain at the Assembly Point until an all clear is given by an Emergency Services Incident Controller.

4.

The Maintenance Superintendent shall:

4.1 Arrange for isolation of utilities as instructed by the Chief Warden, if required.

5.

The Security Staff shall:

5.1 Under the instructions of the Emergency Services Co-ordinator meet emergency services vehicles and conduct them to the location of the emergency

5.2 Proceed to the Warden Assembly Point in the building and assist the Chief Warden as required.

6.

The First Aid Personnel shall:

6.1 Proceed to the Assembly Point. Procure First Aid Kit(s) from neighbouring buildings. Render First Aid as required.

7.

These procedures apply during the designated hours of 9.00a.m. to 4.00p.m. Monday to Friday, except on Public Holidays observed by the University. The procedures detailed in Appendix 4 apply at other times.

Appendix 4

Emergency Evacuation Procedures

Procedures Outside Designated Hours

In a Building in which an EWIS is installed:

1. On being warned of a possible emergency by the ALERT TONE, cease interfloor movement, secure confidential materials and valuables, switch off computers and electrical appliances and await further instructions.

2. On hearing the EVACUATE TONE

  • assist mobility impaired persons to places of safety
  • proceed via safest route to Assembly Point
  • assist Emergency Incident Controller or Security by advising of any other persons known to be in the building

3. DO NOT RE-ENTER BUILDING UNTIL ALL CLEAR IS GIVEN BY THE EMERGENCY INCIDENT CONTROLLER

Appendix 5

Emergency Evacuation Procedures

Evacuation of Mobility Impaired Persons

Lifts must not be used in emergency evacuations

Where a person who cannot use stairs needs to move to a different level to leave a building the person should wait at the door or fire isolated stairs until most stair traffic has passed that level. The person should then be assisted inside the fire isolated stairwell and should wait there, in the company of an able person. The Chief Warden should be informed at the MECP.

Unless there is obvious danger at that location the person should wait on the stair landing for assistance from emergency services personnel.

A person must not be carried downstairs unless sufficient people with sufficient strength and knowledge are present. Fire-isolated stairs are rated at two hours fire and smoke protection and in the event of a fire such a location should be quite safe until expert assistance arrives to carry the disabled person to a safe location.

Persons depending on wheelchairs for mobility should make themselves aware of locations of fire-isolated stairwells in buildings where they spend a lot of time.

Fire-isolated stairs can be identified by

(i) entry and exit via solid self-closing fire doors
(ii) fire separation from the rest of the building.

Appendix 6

Emergency Evacuation Procedures

Hazard Checklist

Hazards which might give rise to an Emergency

  • combustible materials, flammable liquids, compressed gases and toxic materials are properly stored
  • sources of heat or ignition are properly shielded, guarded or controlled
  • electrical equipment and wiring is in good condition
  • portable heaters are not of the exposed element type

Evacuation Hazards

  • adequacy of exit signs
  • exit signs illuminated and clearly visible
  • exit doors open easily
  • exits and access routes are clear of obstructions

Extinguishers and Hosereels

  • adequate and correctly mounted
  • extinguishers and hosereels unobstructed

Signs

  • emergency procedure plaques in place
  • extinguishers correctly identified

Appendix 7

Emergency Evacuation Procedures

Text of Evacuation Procedure Plaques

EMERGENCY EVACUATION PROCEDURES

On hearing the ALERT signal (an intermittent 'beep') prepare to leave the building - secure confidential materials and valuables and switch off computers and electrical appliances

On hearing the EVACUATE signal (a 'whooping' tone), or if instructed to do so by a Warden, leave the building by the nearest and safest exit route. On stairs proceed in single file and use the handrail. Go to the Assembly Point advised by the Wardens.

DO NOT USE THE LIFTS

Do not reenter the building until instructed by an Emergency Services Incident Controller

AT ALL TIMES DURING AN EMERGENCY FOLLOW THE INSTRUCTIONS OF THE WARDENS - THEY ARE TRAINED TO HANDLE EMERGENCIES AND HAVE THE AUTHORITY TO DIRECT PERSONS AT ALL LEVELS TO COMPLY WITH EMERGENCY PROCEDURES

Appendix 8

Emergency Evacuation Procedures

Text Of Statement To Be Read To Students At Commencing Lectures Each Year

IT IS IMPORTANT THAT YOU ARE AWARE OF THE EMERGENCY EVACUATION PROCEDURES WHICH HAVE BEEN PUT IN PLACE FOR YOUR SAFETY IN THE EVENT OF A FIRE OR SIMILAR EMERGENCY IN A UNIVERSITY BUILDING

All buildings of the University have some kind of device for warning of an emergency. In some buildings this is a bell - in others it is a siren, which may be either hand held or fixed.

If you hear an alarm bell , or if instructed to do so by a Warden, you should cease whatever you are doing, quickly secure confidential materials and valuables and switch off computers and electrical appliances and leave the building by the nearest and safest exit route. Go to the Assembly Point advised by the Wardens.

In buildings which use a warning siren the ALERT signal is an intermittent beep. If you hear this signal you should not leave the building but you should prepare to do so by securing confidential materials and valuables and switching off computers and electrical appliances

If you hear a 'whooping' tone, which is the EVACUATE signal, or if instructed to do so by a Warden, leave the building by the nearest and safest exit route. Go to the Assembly point advised by the Wardens.

DO NOT USE THE LIFTS

Do not reenter the building until instructed by an Emergency Services Incident Controller

PREPARE YOURSELF FOR THE POSSIBILITY THAT AN EMERGENCY EVACUATION MAY OCCUR BY MAKING YOURSELF FAMILIAR WITH THE EXIT ROUTES FROM THE BUILDINGS YOU USE. ALL EXIT ROUTES ARE MARKED WITH EXIT SIGNS. AT ALL TIMES DURING AN EMERGENCY FOLLOW THE INSTRUCTIONS OF THE WARDENS - THEY ARE TRAINED TO HANDLE EMERGENCIES AND HAVE THE AUTHORITY TO DIRECT PERSONS AT ALL LEVELS TO COMPLY WITH EMERGENCY PROCEDURES

Appendix 9

Emergency Evacuation Procedures

Practice Evacuation Briefing Guidelines

Before the first evacuation takes place all occupants should be briefed by the Wardens on the following:

  • the identity of their Warden(s)
  • alarm system and the preferred method of reporting emergencies
  • actions they are to take in response to the alarm signals
  • marshalling area for their floor or area
  • the evacuation route(s) they are to take
  • assembly or designated alternative areas which provide safe refuge internally or externally
  • what is required at the completion of the exercise

This briefing is best performed through the warden system, thus enabling the occupants to identify their warden(s) and become aware of their duties.

If the building is large a partial evacuation should be undertaken to test the emergency organisation in the first instance.

When the ECO and procedures have been proven to be satisfactory a large-scale evacuation can be held. This should not be a 'no-notice' evacuation. Adequate warning, including the proposed date, should be given as the first evacuation can be difficult enough without the added confusion brought about by surprise.

The wardens should be briefed to give extra assistance to occupants during the initial evacuations.

It should be accepted by Management that the evacuation plan and procedures need to be properly tested and that all wardens need to have sufficient prectice to ensure their effectiveness in an emergency situation.

With the experience gained from the first evacuation subsequent evacuations can become more realistic. For example limited notice (nomination of the week in which a practice is to be held) can be given for the subsequent evacuation. Partial evacuations should also be held from time to time to test the emergency organisation and alarm systems.

Appendix 10

Emergency Evacuation Procedures

Evacuation Report

The Building Emergency Control Committee shall meet following each evacuation to review the effectiveness of the organisation and procedures.

The review should address such issues as:

Time taken to clear the floor/building from commencement of alarm
Areas where the alarm could not be heard
Were rooms properly searched
Did Wardens report correctly
Were problems encountered with people refusing to leave the building or returning before the 'All Clear' had been given
Were the correct Assembly Points used

In light of the review the BECC shall formulate any necessary changes in procedures for recommendation to the Responsible Manager.

Appendix 11

Emergency Evacuation Procedures

Typical Bomb Threat Procedures For A Building In Relation To Which A Bomb Threat Has Been Receieved

1.

Receipt of Bomb Threats should be immediately reported to Security on 2880. The person receiving the Bomb Threat should complete the Bomb Threat Check List in the front of the University Internal Telephone Directory.

2.

On being advised that a bomb threat has been received the Emergency Services Co-ordinator shall immediately inform Police Communications and alert the Chief Warden for that building.

3.

The Emergency Services Co-ordinator and the Chief Warden will assess the threat and shall decide:

(a) to take no further action;
(b) to search the building without ordering an evacuation;
(c) to order an evacuation and search the building; or
(d) to evacuate the building and not conduct a search

4.

In the event that courses (b), (c) or (d) are decided upon the Chief Warden will contact such Wardens as are considered necessary to conduct a thorough search or to implement evacuation procedures, using the EWIS system if provided.

5.

If an evacuation is ordered Wardens should ensure that no persons reenter the building until the All Clear is given by the Emergency Services Incident Controller.

6.

The Bomb Threat Procedure Guidelines as contained in Australian Standard 3745 (copy attached) set out guidelines for evaluation of bomb threats, search procedures and determination of evacuation options.