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Director, Buildings & Property |
1 Introduction
2 General
3 Buildings
3.1 Responsibility
3.2 Building Access
3.3 Keys
3.4 Access Control Systems
3.5 Alarm Systems
3.6 Access Control System and Alarm Contractors
4 Personal Safety outside buildings
4.1 Hotline phones
4.2 Security lighting
4.3 Personal Safety Alarms
4.4 Loop Bus
4.5 Escort Service
4.6 Reports of Incidents
5 Vehicle Security
6 Cash Transfers on Campus
7 Publicity
8 Reporting of Thefts
8.1 Thefts of Personal Property
8.2 Thefts of University Property
1 Introduction
It is the objective of the University to provide an environment in which members of the University can feel safe from attack and loss of personal property. In relation to University property the University seeks to prevent disruption to teaching and research activities arising from theft of or malicious damage to facilities, equipment, information or data, and reduce the risk of injury or death resulting from deliberate or accidental misuse of equipment or materials by unauthorised people.
2 General
In pursuit of this policy the University Security Service will observe the following guidelines. Throughout this document "Responsible Officer" means the relevant Head of Faculty or other person to whom space is allocated:
‚ Building Security - The University Security Service will take responsibility for security of the external perimeter of buildings. The Responsible Officer will be responsible for the security of the rooms under their control.
‚ Security Alarm Systems - The installation of access control systems, intruder detection systems and malfunction warning systems is encouraged as funds permit.
‚ Lighting - The University will ensure that adequate lighting is provided and maintained in main pedestrian thoroughfares and areas of pedestrian access.
‚ Security in Car Parks - While the University Security Service will keep car parks under observation as far as possible responsibility for the security of vehicles and their contents rests with the owners
‚ Escort Service - The University Security Service will provide an after-dark Escort Service to Car Parks or on-campus residences for persons concerned for their personal security in circumstances where no alternative means of secure transport is available.
‚ Emergency Phones - 'Hot Line' phones giving direct access to the University Security Service will be provided in strategic locations around the University.
‚ Publicity - The University Security Service will take appropriate opportunities to publicise the security services available to members of the University Community.
‚ Transfers of Cash and other Valuables on Campus - The University Security Service will provide escorts to accompany the transfer of cash or other valuables on the University site.
‚ Reporting of Security Incidents - Reporting of security incidents is encouraged. Such reports may enable offenders to be identified or enable development of procedures which will lessen the likelihood of future security breaches.
3 Buildings
3.1 Responsibility
The Services Superintendent is responsible for security of the external perimeter doors of the building. Such doors will be locked by security staff at 6.30pm. or such later time as is the earliest time compatible with building use for teaching purposes.
In general the Responsible Officer to whom space is allocated is responsible for the security of the rooms under their control. This extends to:
. ensuring that doors are locked when rooms are unattended;
. authorising after-hours access;
. establishing systems to preserve security of personnel and property during normal working hours.
Security staff will undertake internal patrols of buildings only to check on the safety of heating appliances, experiments in progress (detached water hoses for example), building faults, etc. Security staff will not carry out comprehensive checks that windows and internal doors are locked.
3.2 Building Access
3.2.1 Identification
Persons who require regular after-hours access to buildings should carry satisfactory identification. A Library Card bearing the holder's photograph will be recognised as satisfactory for identification purposes.
Holding of an identification card is not necessary for those persons who only occasionally require access to buildings after normal business hours (9.00a.m. - 5.00p.m. Mon-Fri). In these instances of occasional access the Responsible Officer is to provide an Authority Letter to be produced to Security staff on demand.
3.2.2 Level of access authorised
The Responsible Officer is required to ensure that the level of after-hours building access authorised is commensurate with the access required to perform authorised functions.
3.2.3 Persons working alone
In all cases where a member of staff is working alone after normal business hours the Services Superintendent (Ext. 2120) should be advised so that safety monitoring of the individual can be maintained.
3.3 Keys
3.3.1 Restricted and semi-restricted keys
Restricted and Semi-Restricted key systems are in use within University buildings. Their main advantage over an ordinary locking system is the inability to obtain duplicates anywhere other than through a central key issuing authority.
3.3.2 Issue and Registration of keys
The University Services Department is the University's key issuing authority and the responsibility for administrative arrangements and key issues is delegated to the Services Superintendent, who may be contacted on Ext. 2120.
Keys can be obtained from the Services Superintendent, on submission by the Responsible Officer of a requisition nominating the code and title of an account against which the cost can be charged. The Services Superintendent will maintain a register of keys issued.
Keys should not be transferred without the express approval of the Services Superintendent. Details of such transfers must be furnished to the Services Superintendent for registration in the key register. If key transfers are made without being recorded, security of the system is diminished.
3.3.3 Loss of keys
Loss of area master keys (through theft or any other cause) must be reported as soon as discovered to the Services Superintendent. After investigation of the loss/theft the Services Superintendent will advise the Responsible Officer concerned whether the Security of their system has been compromised because of the loss or theft. If it is necessary to install a new system because of the loss or theft the Faculty or Section will be responsible for the cost of the new system.
3.4 Access Control Systems
3.4.1 Applications
Access Control Systems monitor personnel access by means of magnetic or bar coded access cards. Individual departments may opt to utilise these systems in preference to restricted or semi-restricted key systems.
Before installation of an Access Control System, the Services Superintendent should be consulted to ensure all other security factors are fully explored.
Library cards will be used to activate the system. Bar coded strips will be attached to the Library cards of persons authorised by the relevant Responsible Officer.
3.4.2 Monitoring
Access control systems will be monitored from the University's central Security Office.
The relevant Responsible Officer shall advise the Services Superintendent of the names of persons authorised to have access to a building and the authorised level of access. The Responsible Officer is required to ensure that the level of after-hours building access authorised is commensurate with the access required to perform authorised functions.
No card will be available to give access to a controlled access space until relevant details have been entered into the Security Computer.
3.5 Alarm Systems
3.5.1 Applications
Such systems provide warning of unauthorised intrusion into the alarmed space and are particularly useful in defined areas for protection of sensitive or high value property.Alarm systems also provide warning of malfunctions in freezers, controlled atmospheres, pressurised systems, etc. The Services Superintendent can provide advice on systems suitable for particular applications.
3.5.2 Costs
All systems are funded by the individual Faculty or Section. This includes supply and installation. Annual monitoring fees and ongoing service maintenance requirements are met from the services budget. There is a service charge for any alarms which are activated by the negligence of the user. Such charges will be charged out to the relevant user department at the discretion of the Services Superintendent.
3.5.3 Alarm Monitoring
Intruder alarms are monitored off-campus. Other alarms provide only audible warning of malfunction in the system being monitored.
Some users activate and de-activate their alarms to suit their special requirements. It is important that these alarm conditions are notified by telephone Ext. 2120 to the Services Department at the time of condition change. In extremely sensitive areas security staff will activate and de-activate systems. The Services Section will then advise the monitoring company.
In the event of an alarm going off the monitoring company immediately contacts the Duty Security Officer who immediately investigates the cause of the alarm going off.
It is intended to establish on-campus monitoring of such alarm systems as soon as funding allows.
3.5.4 Responsibility for Security Alarm Systems
Alarm systems installed as intruder detection facilities are under the control of the Services Superintendent and all service requirements should be directed through his office by means of a requisition.
No alteration or tampering with the system is permitted. Any such action will automatically be recorded at the Monitoring Station and charges may be raised for false alarms.
An individual found in alarmed premises may be required to produce identification or authority to be present. Any individual who fails to produce identification or authority to be on the alarmed premises may be treated as a trespasser.
3.6 Access Control System and Alarm Contractors
The Services Superintendent is responsible to ensure that all contractors are properly licenced under the Security Institute of SA. The Services Superintendent is also responsible for ensuring that:
a. The systems installed or to be installed are compatible with the system of on-campus monitoring to be installed in future.
b. The system conforms with Australian Standards (ASD 2201) and in keeping with The Security Services Alarm Specifications.
c. The system is developed in keeping with specific user requirements.
4 Personal Safety outside the Buildings
4.1 'Hotline Phones'
'Hotline' phones providing immediate contact with the security service are located as follows:
Registry
Library/Humanities Foyer area
Social Sciences North
Social Sciences South
Business/Law
Anchor Court
Earth Sciences
Engineering
Sturt South Wing (Footbridge entrance)
Sturt South Wing (NE entrance)
Sturt North Wing
4.2 Security Lighting
Members of the University moving around the site in the hours of darkness are encouraged to use well-lit routes and avoid using poorly-lit pathways. Where possible persons should move in twos or larger groups.
Any deficiencies in lighting for security purposes should be reported to the Services Superintendent for investigation.
4.3 Personal Safety Alarms
Personal safety alarms are available for purchase from the Students' Association and Self Defence courses are offered through the Union.
4.4 Loop Bus
During the period 6.00pm to 9.30pm the shuttle bus visits Car Parks 5, 4, 3, 15, 9 and 7 after leaving the Registry and before proceeding to Sturt and the FMC. The Loop Bus also calls at University Hall and the Student Units on request during these hours. Persons who are apprehensive about walking from the main buildings to a car park are encouraged to use this service. At other times, and in the case of a person having to walk to a location not serviced by the shuttle bus, the security staff will provide an escort service. Persons requiring such a service can contact the Security service on extension 2880 or via one of the 'hotline' phones.
4.5 Escort Service
The University Security Service will provide an after-dark Escort Service to Car Parks or on-campus residences for persons concerned for their personal security in circumstances where no alternative means of secure transport is available. Use one of the Security 'Hotline' phones or dial 2880 (internal) to contact Security for this service.
4.6 Reports of Incidents
Incidents and attacks on personnel should be reported at the earliest possible time to the Security Office and will be treated confidentially. Reports of sexual attacks can be made through the Sexual Harrassment Advisers or the Equal Opportunity Unit, extn. 2876.
5 Vehicle Security
Vehicles left in University car parks should be locked and all windows closed. Valuables should not be left on open view.
Drivers who intend to stay at the University late at night are advised to move their vehicles to well lit car parks closer to the buildings before it gets dark.
6 Cash transfers on Campus
Arrangements are in place to provide security escorts for persons required to transport cash or other valuables on Campus. Responsible Officers may obtain information about these arrangements from the Services Superintendent (Extn. 2120).
7 Publicity
Publicity for the security provisions available on campus will be arranged through student publications, On Campus and the Equal Opportunity Newsletter. As a general rule information about security provisions will be published twice annually during teaching times. A "Security Tips" leaflet is available from the Services Office (Room 010, Registry), the Registry Reception Desk,and several other locations in the University.
8 Reporting of Thefts
8.1 Thefts From Individuals
Any person who has suffered a theft of private property on the University's premises should immediately:
‚ check with the lost property office (Union Stewards or Union Shop) in case the property has been found;
‚ report the theft in person to the Darlington Police Station as soon as possible; and
‚ complete a "Stolen Property Report" form and forward it to the Services Section of the Registry. This will assist in consideration of improved security provisions and may enable property recovered to be returned to the proper owner(s). Report forms are available from Faculty Offices, the Library Reference Officers, the Union Shop, the Sports Centre Reception Desk and the Registry Cashier's Office.
8.2 Thefts of University Property
If a staff member suspects that a theft of University property has occurred, he/she should immediately report the suspected theft to the responsible officer concerned.
If after investigation the loss of the property is confirmed, the responsible officer concerned should report the matter to the Darlington Police Station and should complete a "Stolen Property Report" form, which should be forwarded to the Insurance Clerk in the Registry as soon as possible after the theft has been discovered.
Report forms are available from Faculty Offices, the Library Reference Officers, the Union Shop, the Sports Centre Reception Desk and the Registry Cashier's Office.
A copy also appears below and may be printed from this screen.
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