Procedures for Promulgating New Names

Approving Authority:	Director of Administration and Registrar
Establishment Date:	January 1999
Date Last Amendment:	n/a
Nature of Amendment:	n/a
Date Last Reviewed:	n/a
Publication Reference:	Memorandum on file A/10/0
Contact Officer:	Jane Bromley

1.	Preamble 1.1 These procedures have been established to ensure that the University's information and communication systems are updated promptly when the names of organisational units (academic and administrative) are changed or when new units are established. 1.2 Changes to the academic organisation of the University (such as establishing new academic organisational units or changing the names of existing ones) are subject to Council approval on the advice of Academic Senate, in accordance with the terms of reference of these committees. 1.3 Changes to names of schools, departments, units, centres, divisions and the like have a particular impact on: all administrative computing systems such as student administration (Banner), human resources (Concept) and finance (Oracle) the work of the Planning Services Unit staff working with the telephone and PABX system staff in the Mail Room staff in the Public Affairs Office
2.	Promulgating changed or new academic organisational unit names 2.1 Faculty Registrars to forward the proposal, which includes an intended effective date, to the DAR as early as possible. 2.2 DAR to forward the proposal to the Secretary, Academic Senate, for action. 2.3 DAR to circulate the proposal (for information, advanced notice and action where appropriate) to: Heads of Divisions (Buildings and Property, Human Resources, Financial Services, Academic and Student Services, Information Services); Application Managers for the student administration, human resources and finance systems; Secretary, Systems Integration Group; Head, Planning Services Unit; Head, Public Affairs Office. 2.4 Council Secretary to circulate Council's decision to Faculty Registrars and as in 2.3 above.
3.	Promulgating changed or new administrative unit names Approved name changes to be circulated by the DAR to the Faculty Registrars and as in 2.3 above.