Overseas Conference Scheme

Approving Authority:	Council
Establishment Date:	January 1990
Date Last Amendment:	6 July 2011 (Enterprise Agreement 2010-2013 )
Nature of Amendment:	Inclusion of reference to Scheme in Enterprise Agreement and clarification of eligibility provisions to all academic staff appointed for one (1) year or more with an appointment fraction of 0.4 or above (ref C17.2)
Date Last Reviewed:	2006
Responsible Officer:	Director, Human Resources

ENTERPRISE AGREEMENT 2010-2013, CLAUSE C17 OVERSEAS CONFERENCE SCHEME

C17.1 [Purpose of scheme] The purpose of the Overseas Conference Scheme (OCS) is to assist members of staff who are invited to make substantial contributions to overseas conferences of significant importance.

C17.2 [Eligibility] All members of the University's academic staff appointed for one (1) year or more with an appointment fraction of 0.4 and above are eligible to apply for financial support in the form of a contribution to travel expenses.

C17.3 [All other matters] relating to OCS will be as set out in the applicable University policies as they exist from time to time.

TO BE UPDATED NOVEMBER 2011

1.	The purpose of the Overseas Conference Scheme is to assist members of staff who are invited to make substantial contributions to overseas conferences of significant importance.
2.	Absence from Adelaide under the Overseas Conference Scheme will be limited to periods of two weeks or less. Arrangements for any adjoining absence must be made in accordance with the University's policy on Academic Staff Absences.
3.	All members of the teaching staff appointed for one year or more, on at least a 0.4 time basis, are eligible to apply for financial support in the form of a contribution towards travel expenses of up to $2 000 (refer 5) from the Overseas Conference Scheme.
4.	Requests for support under the scheme will be assessed on the basis of merit only. The actual support granted will not exceed travel expenses necessarily incurred by the staff member attending the conference and may be reduced at the discretion of the Head of Cost Centre and in accordance with funding constraints applying from year to year. Adjustment may also be required where support from external sources is offered.
5.	The maximum amount available under the scheme will be adjusted in accordance with any change made to the base level of financial support provided under the University’s Outside Studies Program.
6.	Financial support will not be granted from both the Overseas Conference Scheme and the Outside Studies Scheme in respect of a continuing period of absence from Australia.
7.	Each Cost Centre will determine the process for considering and approving Overseas Conference Scheme applications, including delegations of authority and deadlines; and the financial assistance available to staff members.
8.	Overseas Conference applications will not normally be approved for the period between notice of resignation being given and the effective date of resignation, unless substantial benefits to the Cost Centre/University can be demonstrated.
9.	Every member of staff granted support from the Overseas Conference Scheme is required to submit to the Head of Cost Centre, within one month of returning, a report on her/his contribution to the conference concerned. No further application for financial support from the Overseas Conference Scheme will be considered until the required report has been received and approved by the Head of Cost Centre.
10.	Any absence from the University under the Overseas Conference Scheme will not be considered as an Outside Studies Program.