Rules for the University Libraries

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Approving Authority:	Council
Establishment Date:	11 July, 1966
Date Last Amendment:	14 October, 2005
Nature of Amendment:	Review and Update
Contact Officer:	University Librarian

The following rules apply to the University's Central, Law, Gus Fraenkel Medical and Sturt Libraries and the Universities' Research Repository South Australia.

Persons Entitled to Use the Libraries

1

The following persons are entitled to use the libraries under the conditions set out in these rules:

(a)

University staff and members of the University Council

(b)

Higher degree, honours and postgraduate diploma students

(c)

Undergraduate students

(d)

Graduates of the University on payment of a deposit to be determined by Council on recommendation of the Academic Senate

(e)

Retired members of the University staff

(f)

Other persons on payment of an annual fee determined by Council on the recommendation of the Academic Senate.

2

Other people, not included in clause 1 above, who wish to use the libraries may be permitted to do so for approved purposes under conditions determined in each case by the University Librarian. The University Librarian may withdraw the permission to use the libraries at any time.

Conduct of Readers

3

No books, periodicals, or other library material shall be removed from the libraries, except in accordance with the provisions of clause 5.

4

4.1

Readers who interfere with the comfort of other readers, make excessive noise, cause damage in the libraries, or disfigure or mutilate a book, periodical, or other library material in any way, may be excluded for the remainder of that day by the University Librarian, or the next most senior officer on duty in the libraries, and shall compensate the University for any damage caused.

For any misconduct or breach of the rules the University Librarian may:

(a)

impose a fine of not more than $20

(b)

exclude the reader for a further period of up to five days, or

(c)

in cases where the University Librarian considers the penalties specified in (a) and (b) above to be inappropriate or inadequate, report the misconduct or breach of the rules to the Vice-Chancellor who shall take appropriate action, consistent with the Statutes of the University.

If the University Librarian imposes a fine a report shall be provided to the Executive Director of Administration including the amount of such fine, and the reasons for it; and the fine shall be paid within seven days of its imposition.

For the purposes of this clause misconduct shall be as defined in Statute 6.4 Student Conduct.

4.2

A reading place, or equipment work station, may not be reserved during the reader's absence from the libraries without the prior permission of the University Librarian.

4.3

Smoking in the libraries is not permitted.

Borrowing from the Libraries

5

Persons entitled to use the libraries under clause 1 are also entitled to borrow from the libraries under conditions of loan determined from time to time by the Academic Senate and approved by the Council and published as an appendix to these rules.

6

Persons entitled to use the libraries under clause 2, may be permitted to borrow under conditions determined by the University Librarian in each case.

Access to electronic library resources

7

Persons entitled to use the libraries under Clause 1 and Clause 2 are also entitled to access electronic resources subject to publisher licence agreements.

8

Persons using electronic library collections, or to whom the library provides electronic documents, must observe the usage conditions specified by the publisher or provided with the document.

General

9

Bags may be brought into the libraries provided they are presented for inspection by library staff, on request, when leaving the libraries.

10

Persons present in the libraries at any time must identify themselves to the University Librarian, or the next most senior officer on duty in the libraries, when requested to do so.

11

No broadsheets, handbills, newspapers or other material (other than official notices of the libraries or University) may be distributed or displayed within the libraries except with the approval of the University Librarian.

12

So long as any fine imposed under these rules remains unpaid, or so long as any person keeps an item to which that person is not entitled, the right of the defaulter to use the libraries is suspended.

13

The Council on the recommendation of the Academic Senate may vary any of the foregoing rules at any time either in specific cases or generally.

Appendix: Conditions of Loan under the Library Rules, Clause 5

1	Items from the Reserve Collection, Reference Collection, Special Collection, Newspaper Collection, bound and unbound periodicals housed in the Gus Fraenkel Medical Library, law reports and legislative materials housed in the Law Library, specially reserved material and microform material are not available for loan.
2	Items from the Reserve Collection, the Special Collection and specially reserved material shall be issued for use within the libraries for such periods of time as the University Librarian may from time to time determine. Each item issued for use within the libraries must be returned by the due time.
3	No publication lodged in schools or departments by arrangement with the University Librarian may be borrowed for use outside the schools except through one of the libraries
4	Items in the libraries' collections may be borrowed by persons referred to in clause 1 of the rules as follows:
	(i)	University staff and members of the University Council: May have on loan up to 35 items at any one time. Books, other than those on short-term loan, may be borrowed for four weeks. These loans may be renewed for a further period if the items have not been requested by other readers. Periodicals may be borrowed for one week. These loans may not be renewed. Short-term loan items may be borrowed for the time specified and not be renewed.
	(ii)	Higher degree, honours and postgraduate diploma students: May have on loan up to 25 items at any one time. Books, other than those on short-term loan, may be borrowed for four weeks. These loans may be renewed for a further period if the items have not been requested by other readers. Periodicals may be borrowed for one week. These loans may not be renewed. Short-term loan items may be borrowed for the time specified and not be renewed.
	(iii)	Undergraduate students May have on loan up to 15 items at any one time. Books, other than those on short-term loan, may be borrowed for four weeks. These loans may be renewed for a further period if the items have not been requested by other readers. Periodicals may not be borrowed. Short-term loan items may be borrowed for the time specified and not be renewed.
	(iv)	Graduates of the University: May have on loan up to 15 items at any one time. Books may be borrowed for 4 weeks. The loans are not renewable. These persons may not borrow periodicals or items on short-term loan.
	(v)	Retired members of University staff: May borrow under the conditions of loan applying to the corresponding category of currently employed staff.
	(vi)	Other persons: May have on loan up to 15 items at any one time. Books may be borrowed for 4 weeks. The loans are not renewable. These persons may not borrow periodicals or items on short-term loan.
5	Every item borrowed from the libraries must be returned by the due date. Failure to return items by the due date or time will result in the accrual of demerit points and ultimately may result in loss of borrowing privileges. Persistent offenders will lose their borrowing privileges.
6	For each item borrowed a loan transaction must be recorded by library staff. No item may in any circumstances be taken out of the libraries until a loan record has been made for it. Any infringement of this clause renders the borrower liable to a fine not exceeding $20 an item.
7	A reader must present a University Student Card, Staff Card, or Library Card on each occasion when borrowing from the libraries.
8	Notwithstanding the conditions of loan in operation at any item under clause 5 of the rules the University Librarian may recall an item at any time and thereupon the item shall be returned within three working days of the date of the notice. Failure to return items by the due date or time will result in the accrual of demerit points and ultimately may result in loss of borrowing privileges.
9	Borrowers of items shall be held responsible for any loss, damage, mutilation or disfigurement by writing or other marks and shall be required to pay the full cost of replacing or repairing such items.
10	No book or periodical shall be borrowed until it has been in the libraries at least seven days after being catalogued.
11	Items available for loan may be borrowed until fifteen minutes before closing time.
12	Notwithstanding anything in the above, the University Librarian shall have discretion to issue any material from the libraries for special purposes for such periods of time and under such conditions as the University Librarian shall determine, or to suspend the borrowing privileges or access to electronic resources of persons whose behaviour is in breach of the library rules.