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Assessment and Teaching: Assessment Policies and Procedures

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Approving Authority:

Council
Establishment Date:13 December, 1991
Date Last Amendment: September 2010
Nature of Amendment: Change of terminology - AOU to School
Responsible Officer: Director, Academic and Student Services

1

Application of Policies and Procedures

The assessment policies and procedures in this policy apply to assessment in individual topics within all undergraduate courses and honours courses and within those postgraduate courses (including higher degree courses) in which individual topics are taught and assessed. These policies and procedures do not apply to assessment of higher degree theses (for details of those policies and procedures refer to the Statutes and Rules governing higher degrees and handbooks published by the Office of Research, Faculties, and Schools).

2

General Principles and Policies

2.1

While the following general principles are intended to indicate desirable practices they are not intended to be prescriptive:

- It is the professional responsibility of academic staff to determine assessment methods for submission to the Faculty Board and to determine topic results for forwarding to the Examinations Board. The principles enunciated below are not intended to diminish this professional responsibility.

- As well as being the means of certifying whether standards have been achieved, assessment should be used for educative purposes; there should be communication about assessed work between staff and students. As much assessed work as possible should be discussed with the students who produced it, and where appropriate, returned to them with written comments to provide feedback about their strengths and weaknesses.

- Assessment should be interpreted in the widest possible context, embracing such areas as determining initial competencies, providing feedback to students on their progress, improving instructions and awarding of grades.

- Assessment should be part of a process which encourages the development of critical and creative abilities.

- Assessment methods should be selected which are appropriate to the objectives of the topic, and the reliability of each method should be considered.

- The full range of assessment methods should be considered and, where appropriate, these may include a component based on pieces of work of a substantial nature, such as a thesis, research project, report, research essay, film, tape, etc.

- Consideration should be given to permitting students to choose from optional forms of assessment, provided the alternative forms are consistent with the topic aims and are practically and administratively reasonable. When appropriate to the topic undertaken, choice in assessment forms might allow for the assessment of performance in 'working situations'. This may be of particular importance to students with experience in areas closely related to the topic. Care should be taken that students enrolled in a particular topic are treated consistently and equitably in the process of assessment.

- The total effort required of students in assessable activities should be commensurate with the unit weighting of the topic. The amount of effort required for each activity should be commensurate with the proportion of marks allocated to that activity (this is not intended, however, to preclude competency testing for which, in some instances, there may be no marks to be awarded).

- Where practicable, assessment procedures in a topic should be designed to allow for the participation of more than one assessor for each student.

- The assessment grade obtained by a student enrolled in a topic should reflect that student's performance in terms of the aims and objectives of the topic.

2.2

Written information about each topic will be made available to students no later than the first week of semester. In the case of topics that require students to undertake a placement, this information must be provided before the commencement of students' placement. The information will outline topic objectives, expected student workload, assessment procedures, attendance requirements, reading requirements, laboratory involvement and other requirements of the student. Information published on expected student workload will be in accordance with Guidelines approved by Academic Senate. A clear statement on the nature and unacceptability of academic dishonesty, including cheating, plagiarism and fabrication or falsification of data, and on individual rights and responsibilities regarding the proper use of copyright material will be included in this information.

2.3

Students in a topic may request a variation to the assessment methods to be used in the topic and the variation should be negotiated with the Topic Coordinator. If at least one third of the students enrolled in the topic seek a variation, and if this variation is refused by the Topic Coordinator, the students may appeal to the Faculty Board against the refusal.

2.4

A student with a disability, impairment or medical condition who seeks reasonable adjustments in the teaching or assessment methods of a topic on the basis of his/her disability may make a request to the Topic Coordinator or the Disability Liaison Officer as soon as practicable after enrolment in the topic. Any such reasonable adjustments must be agreed in writing between the student and the Topic Coordinator and must be in accordance with related University policy (see Appendix A to this policy). A student who is dissatisfied with the response from the Topic Coordinator may appeal in accordance with clause 6 of Appendix A to this policy.

2.5

Students who satisfy the Commonwealth Government's definition of a non-English speaking background student, or an Aboriginal or Torres Strait Islander, and who make an application to the University for extra time according to prescribed procedures, may be allowed the following variations to standard examination procedures:

(a) extra time of ten minutes per hour of the examination; and

(b) use of an English language dictionary.

(Note: Electronic, specialised, technical, scientific and notated dictionaries are not permitted. The nature of the examination in a particular topic may make the use of a dictionary inappropriate. In such cases the Topic Coordinator will make a written request to the Deputy Vice-Chancellor (Academic) to vary this policy.)

The Commonwealth defines a Non-English Speaking Background student as one who:

(i) was born outside of Australia: and

(ii) arrived in Australia less than ten years previously (this provision will not be applied to students enrolled in offshore programs); and

(iii) speaks a language other than English at home.

The Commonwealth defines an aboriginal or Torres Strait Islander student as one who:

(i) is of Aboriginal or Torres Strait Islander descent;

(ii) identifies as an Aboriginal or Torres Strait Islander; and

(iii) is accepted as an Aboriginal or Torres Strait Islander in the community in which he/she lives or has lived.

To be eligible for the above standard examination variations, Indigenous Australian students must also indicate that:

(i) their first language is not English; and

(ii) they speak a language other than English at home.

2.6

The Topic Coordinator is responsible for the marks given to students' assessment exercises in that topic.

2.7

The Topic Coordinator is responsible for recommending to the Faculty Examinations Board the final grade in the topic for each student.

2.8

In honours degree courses, a group of people, including external examiners, may have responsibility for awarding marks or grades for components of the course and for recommending a final grade for the total course. The final determination of the result for the course, including the class of honours, is undertaken by the Examinations Board.

2.9

Where the topic is offered by a teaching team, interpretation and implementation of the assessment provisions must be agreed upon and consistently applied by the team.

2.10

Wherever possible, if students submit work by the due date, they will receive feedback on their work in time for them to benefit in preparing for the next task. Consonant with this, the Topic Coordinator will nominate a period of time within which work is normally returned to students.

2.11

Students will be given access to their own marked examination scripts on request except where this might jeopardise the security of future examinations.

2.12

Students are entitled to one-to-one consultation with a member of the academic staff concerning their performance in a topic.

2.13

Records of students' academic performance, including examination scripts, must be kept in each topic by the Topic Coordinator and must be retained for at least one year after the end of the topic. Students must be provided access to these records on request.

2.14

Extensions may be granted by a topic coordinator where the followin criteria apply:
• the student has made a written request for an extension prior to the due date for the assessment item;
• the student has justified the request on the basis of unforeseen individual circumstances that are reasonably like to prevent completion of the assessment by the specified due date;
Any extension granted will specify in writing a new due date for submission of the assessment item by which the student can submit the work without a penalty being applied.

3

Resubmission of Assessment Exercises

3.1

Failed assessment exercises, other than examinations, may be resubmitted within provisions indicated by the Topic Coordinator. Where this provision applies it must do so equally to all students who have failed the exercise. The original mark assigned will stand unless superseded by a higher mark achieved as a result of resubmission.

4

Review of Marks for and Re-Marking of Assessment Exercises

4.1

Where a student believes the mark received for an assessment exercise is wrong or unfair, the student may initiate a process of review of the mark.

4.2

A student may only initiate such a process of review once for a particular assessment exercise and work submitted for a review of a mark must not be altered or added to by the student.

5

Final Assessment Grades, Notations, Symbols and Classifications

This policy outlines the list of grades, notations, classifications and coding symbols to be used uniformly across the University.

Academic judgements are used first to determine the appropriate grade for a student's work and the associated marks are then allocated to reflect the ranges consistent with the following schedule.

DEFINITIONS

Final Grade: the final assessment grade consistent with the Schedule of Final Grades, Classifications and Symbols awarded for a topic to a student on the basis of work completed. (Refer to Clause 9.3 below.)

Notations: temporary or permanent annotations recorded against a topic consistent with the Schedule of Notations when a final grade is not appropriate. They will be either:

Interim Notations - the notations entered in place of a grade when either all necessary procedures for the final assessment of a topic have not been completed by the student or by the Topic Coordinator, or other requirements relating to the release of a final grade have not been met; or

Final Notations - notations which are assigned to indicate the standing of a student in a topic, where such standing is not an assessment of performance in that topic.

Classifications: the final grades used for honours degree courses consistent with the Schedule of Final Grades, Classifications and Symbols.

Symbols: used on academic transcripts and results notifications to indicate the final grades, notations and classifications awarded for work in a topic.

The usage of these terms is indicated below.

6

Schedule of Final Grades, Classifications and Symbols

A Final Grade is the final assessment grade awarded for a topic to a student on the basis of work completed. Symbols used are shown in brackets after the name of the final grade.

The grading system consists of a set of ordered categories of grades, with criteria for their award and scores to differentiate achievement within each grading category. The grading system accommodates a variety of forms of assessment (for example continuous assessment by submission of written exercises, examination by essays or multiple choice questions, assessment of practical work, laboratory work, an artwork or creative work). It also accommodates changing expectations as students advance to higher level topics.

The grading system is an important component of the assessment process. Academic performance should always be the primary criteria for grading work. The full range of grades should be achievable if the student demonstrates an appropriate standard of performance, except where a topic is examined on a pass/fail basis.

Within the context of a University-wide grading system, assessors will need to consider how to structure assessment exercises to meet topic objectives. Additional descriptors of expected student performance within each grade may be developed by the Topic Coordinator if these will assist students to meet specific topic objectives. In higher level topics a student should be capable of presenting work in an appropriate manner and complying with relevant academic conventions. Relevant descriptors or guidelines should be provided for students if presentation will affect grading in a topic. Grading descriptors which are specific to a topic must be approved by the relevant Examinations Board and published in course or topic handbooks.

6.1

Final Grades

Pass Level (P) - The grade will be awarded where there is evidence that a student has undertaken the required core work for the topic and has demonstrated at least an adequate level of knowledge/understanding/competencies/ skills required for meeting topic objectives and satisfactorily completing essential assessment exercises.

The student would normally have attained an adequate knowledge of matter contained in set texts or reading materials, and demonstrated familiarity with major academic debates, approaches, methodologies and conceptual tools. A score in the range of 50-64 will be awarded.

Pass is the highest grade which can be achieved in a supplementary assessment granted on academic grounds.

Credit (CR) - The grade will be awarded where there is evidence that a student has undertaken all of the required core work for the topic and additional work in wider areas relevant to the topic, and has demonstrated a sound level of knowledge/understanding/competencies/skills required for meeting topic objectives and completing assessment exercises at a proficient standard.

The student would normally have attained a sound knowledge of matter contained in set texts or reading materials and have done wider reading, and demonstrated familiarity with and the ability to apply a range of major academic debates, approaches, methodologies and conceptual tools.

Students should have a reasonable opportunity of reaching this grade provided they have completed all course requirements, demonstrated proficiency in the full range of course objectives and shown considerable evidence of a sound capacity to work with the range of relevant subject matter. A score in the range of 65-74 will be awarded.

Distinction (DN) - The grade will be awarded where there is evidence that a student has undertaken all of the required core work for the topic at a high level and considerable additional work in wider areas relevant to the topic, has demonstrated advanced knowledge/understanding/competencies/skills required for meeting topic objectives and completing assessment exercises at a high standard.

The student would normally have attained an advanced knowledge of matter beyond that contained in set texts or reading materials and have done considerable wider reading, and have demonstrated a broad familiarity with and facility at applying a range of major academic debates, approaches, methodologies and conceptual tools.

The grade should reflect very high quality work which shows the student generally works at a level which is beyond the requirements of the assessment exercise and is developing a capacity for original and creative thinking. A score in the range of 75-84 will be awarded.

High Distinction (HD) - The grade will be awarded where there is evidence that a student has undertaken the required core work for the topic at a high level and considerable additional work in wider areas relevant to the topic, has demonstrated the acquisition of an advanced level of knowledge/understanding/competencies/skills required for meeting topic objectives and passing the range of topic elements at the highest level.

The student would normally have attained an in-depth knowledge of matter contained in set texts or reading materials and undertaken extensive wider reading beyond that which is required or expected. The student would have consistently demonstrated a high level of proficiency at applying a range of major academic debates, approaches, methodologies and conceptual tools and combining a knowledge of the subject matter of the topic with original and creative thinking.

The grade will be awarded in recognition of the highest level of academic achievement expected of a student at a given topic level. A score in the range of 85-100 will be awarded.

Non-Graded Pass for Satisfactory Performance (NGP) - The grade will be awarded in a topic that is assessed only on a pass or fail basis, where a satisfactory level of performance and participation has been achieved. The grade may be awarded to reflect:

- that the student has achieved mastery of the topic content; and

- that the student has satisfactorily completed topic requirements or contractual requirements where these form a prerequisite or condition of passing, or continuing with a program of study.

The Non-Graded Pass is awarded on a pass/fail basis and a score would not normally be assigned. The grade may encompass any level of achievement from satisfactory performance through to outstanding performance (ie scores from 50 to 100). A topic assessed as NGP will not be counted for the purposes of applying Grade Point Average to the grading system.

Fail (F) - The grade will be awarded if a student is unable to demonstrate satisfactory academic performance in the topic or has failed to complete essential topic elements or required assessment tasks at an acceptable level, in accordance with topic objectives. A score in the range of 0-49 will be awarded.

(Note: where supplementary assessment is to be granted the relevant notation should be used.)

6.2

Honours Assessment Criteria and Classifications

The criteria for assessment of Honours should include (but are not limited to):
- Originality and creativity of thinking or performance
- Evidence of ability to undertake independent research
- Critical awareness of scholarship within the discipline
- Breadth and depth of understanding
- Comprehensiveness of treatment of subject material
- Capacity for achieving objectives
- Accuracy and clarity of presentation
The performance for each Honours classification should exhibit the following;
Honours First Class (H1): Sustained excellence in quality of written, oral and, where relevant, performative work, judged against stated criteria. This level of achievement should be rated as outstanding in the sense that students clearly demonstrate advanced scholarship within the discipline and a high level of ability to undertake independent research. A score in the range of 85 to 100 will be awarded.
Honours Second Class Division A (H2A): An overall high level of scholarship judged against stated criteria, which may include excellence in some areas. Students achieving this classification will have demonstrated the ability to undertake independent research. A score in the range of 75 to 84 will be awarded.
Honours Second Class Division B (H2B): A substantial level of scholarship judged against stated criteria. While showing some variability in performance, students achieving this classification are assessed as competent within the discipline. A score in the range of 65 to 74 will be awarded.
Honours Third Class (H3): A satisfactory level of scholarship judged against stated criteria. Students achieving this classification are seen as having met the minimum requirements for the award. A score in the range of 50 to 64 will be awarded.
Fail : An unsatisfactory level of scholarship judged against stated criteria. Students awarded this classification are seen as not having met the minimum requirements for the award. A score in the range of 0 to 49 will be awarded.

7

Schedule of Notations and Symbols

7.1

Interim Notations

Interim notations will not appear on final transcripts.

Incomplete (I): indicates no final grade has been decided by the due date and that an extension of time has been allowed for completion of the assessment for reasons consistent with Clause 11.1 below.

Medical/Compassionate Supplementary (M): used when the student is offered supplementary assessment on medical/compassionate grounds.

Academic Supplementary (A): used when the student is offered supplementary assessment on academic grounds.

Exemption (E): indicates that partial exemption has been granted.

7.2

Final Notations

Continuing (CO): indicates that the student's enrolment in the topic is continuing and a result is not yet due to be determined as the topic extends over more than one semester.

Withdraw, Not Fail (WN): indicates that the student withdrew from the topic without penalty prior to the withdraw-not fail date for that topic. This date will be the Friday of the ninth week of a single semester topic and will be the Friday of the ninth teaching week in second semester for a full year topic.
In special circumstances a student may be awarded a WN after the withdrawn-not-fail date - refer to Policy on Refund of Student Contribution Amounts and Tuition Fees, and Remission of Higher Education Loan Program (HELP) debts.

Withdraw, Fail (WF): indicates that the student withdrew from the topic after the withdraw-not fail date for that topic. This date will be the Friday of the ninth teaching week for a single semester topic and will be the Friday of the ninth teaching week in second semester for a full year topic.

Credit Granted for Prior Study (CPS): indicates that credit has been granted for that topic on the basis of previously completed studies or work experience.

8

Use of Assessment Grades and Notations

8.1

Students normally must complete the assessment requirements for all topics in which they enrol no later than the end of semester in which the enrolment occurs for semester length topics or the end of the academic year for full year topics.

8.2

Students will be awarded grades in topics according to the assessment symbols set out in the Schedules in Clauses 6 and 7 above, provided that:

- where the assessment is a final assessment, it will be in the form of either a final grade or final notation;

- where the assessment is incomplete it will be in the form of an interim notation and the appropriate conversion will be within the time period prescribed in sub-clause 9.1 below.

8.3

The only assessment symbols to appear on official student academic transcripts will be those set out in Clause 6 and Clause 7.2 above.

8.4

The student's result for each individual topic enrolment, including repeat attempts, will be recorded on academic transcripts.

8.5

Percentages which appear on topic assessment sheets will be recorded, but will not appear on academic transcripts.

9

Deadlines for Final Assessment

9.1

A schedule of deadlines for final assessment, review of assessments, conversion of interim assessments into final assessments and final notification of results must be determined by the Director, Academic and Student Services in consultation with faculties in relation to topics for which they are responsible, provided that, in the case of standard semester topics, students are notified of results (final grades and notations) for the respective topic assessment periods no later than:

- 10 working days after the final day of the assessment/examination period for topics completed at the end of Semester 1;

- the end of December for topics completed at the end of Semester 2;

- five working days after the final day of the Semester 1 supplementary examination period for topics examined in this period.

- the end of February for topics examined by supplementary examinations in January or February.

9.2

Where these deadlines may disadvantage students in particular topics, the Executive Dean of the Faculty may approve the variation of a deadline, on behalf of the faculty.

9.3

All final results for an academic year must be resolved before the beginning of the next academic year unless:

- explicit approval for an extension is given by the Examinations Board; or

- a particular result is subject to a request by a student for a re-mark of an assessment exercise or to an appeal by a student against the final grade; or

- a particular result is subject to the outcome of a supplementary assessment arrangement which extends beyond the January supplementary examination period.

10

Recording and Amendment of Assessment Grades

10.1

The assessment of student performance in all topics must be entered on assessment sheets as a grade represented by a symbol and, where a percentage grade is given in accordance with Clause 6 above, as a percentage.

10.2

Final grades and notations for topics will not be deemed official until after the formal review of assessments by the Examinations Board.

10.3

After this review final grades and final notations can only be altered with the approval of the appropriate Examinations Board.

11

Incomplete Assessment

11.1

The incomplete assessment notation (I) may be approved by an Examinations Board where:

11.1.1     an extension of time for a student to complete the assessment requirements has been granted by the Topic Coordinator;

11.1.2     the teaching period for the topic extends beyond the deadline for the publication of results;

11.1.3     teaching materials for externally taught topics have been distributed late thereby preventing students from completing assessment exercises on time or postal delay resulted in late arrival to the Lecturer of external students' assignments;

11.1.4     a Lecturer has not been able to complete the assessment of a student's work in time for the Examinations Board's review;

11.1.5     the assessment requirements of the topic require that the student be granted further time to achieve competency requirements;

11.1.6     a student's result submitted by the Topic Coordinator is questioned by the Examinations Board and requires clarification before final approval.

11.2

When an incomplete assessment notation is assigned under the terms of sub-clause 11.1.1 and 11.1.2, the relevant Topic Coordinator must, where appropriate, specify the work to be completed and the new assessment deadlines.

11.3

Incomplete assessment notations must be converted to a final grade or final notation as soon as possible and no later than the beginning of the next academic year. If they cannot they will be converted to Fail grades subject to the provisions of sub-clause 9.3 above.

11.4

If the duration of the extension under the terms of sub-clause 11.1.1 above precludes the conversion of the interim notation within the required time, the Topic Coordinator must seek approval for a variation of the deadline from the Examinations Board.

11.5

The full range of final grades may be used for the conversion of incomplete assessment notations.

11.6

The Topic Coordinator will be responsible for advising the Examinations Board of the appropriate final assessment grade by the appropriate date.

12

Supplementary Assessment

12.1

Supplementary assessment for a topic in which a student is currently enrolled may be approved on the following grounds:

Medical/Compassionate: A student who is unable to sit or remain for the duration of the original examination due to medical or compassionate reasons may apply for supplementary assessment. If illness or special circumstance prevents the student from sitting or remaining for the duration of the scheduled supplementary examination, or from submitting by the agreed deadline a supplementary assessment exercise, the student will be either:
• awarded a result in the topic of Withdraw, Not Fail (WN); or
• offered the opportunity to demonstrate competence through an alternative mechanism. If illness or special circumstance is demonstrated to persist up to the commencement of the next academic year, then the student will be awarded a result in the topic of WN.
Academic: a student will be granted supplementary assessment if he/she: achieves an overall result in the topic of between 45 and 49% (or between 40 and 49% where a student obtains a fail grade in the last 12 units required for completion of a course) or the equivalent where percentage marks are not awarded; has completed all required work for the topic; has met all attendance requirements; and obtains at least a pass level grade in any specific component of assessment (other than an examination) for the topic where this is explicitly stated to be a formal requirement for the successful completion of the course or topic. If illness or special circumstance prevents the student from sitting or remaining for the duration of the scheduled supplementary assessment, the student will be either:
• awarded a result in the topic of Withdraw, Not Fail (WN); or
• offered the opportunity to demonstrate competence through an alternative mechanism. If illness or special circumstance is demonstrated to persist up to the commencement of the next academic year, then the student will be awarded a result in the topic of WN.

12.2

Supplementary assessment may involve written or oral examinations, prepared papers or practical work or any combination of these consistent with the stated assessment requirements of the topic.

12.3

Supplementary assessment will not be granted on the grounds that a student has mistaken the time of an examination or the due date of an assignment or project unless the Examinations Board determines otherwise in any particular case.

12.4

For supplementary assessment awarded on medical/compassionate grounds the full range of grades will be available. For supplementary assessment awarded on academic grounds only the grades of P (Pass) and F (Fail) will be awarded.

12.5

Decisions on the award of supplementary assessment on academic grounds will be made by the relevant Examinations Board which may delegate this authority. Consideration of supplementary assessment on academic grounds will be automatic and students will not be required to lodge an application.

13

Clause 13 has been rescinded.

14

Determination and Publication of Assessment Methods

14.1

In or before the first week of teaching in a topic, the Topic Coordinator will draw the attention of all students enrolled in that topic to the existence of the University's assessment policies and procedures. He or she will also provide to each student a Statement of Assessment Methods for the topic and indicate the consequences of failure to meet the assessment requirements, and in particular:

* learning outcomes;

* information on expected student workload;

* the criteria for successful completion of the topic;

* in the case of professional experience topics, information on: the location of placements; supervisory arrangements; duties to be undertaken; codes of behaviour and industry regulations and requirements; assessment and reporting; health or other preliminary checks required by the placement provider; provisions for inability to meet health or other required checks; provisions in the event of unsatisfactory performance either by the student or the placement provider; and any other requirements or conditions relating to the placement;

* the scheduling of assessment deadlines, the penalties to be applied if those deadlines are not met and the period of time within which work is normally returned to students;

* the format of each form of assessment;

* if optional forms of assessment are permitted, details of the options offered;

* the weighting of each piece of assessable work towards the final grade in the topic;

* any special requirements concerning particular parts of the topic, for example if a student must achieve a certain minimum level of competence in both the theoretical and practical parts, or any attendance requirements which are applicable;

* whether each assessment exercise is redeemable and, if so, how and under what circumstances it may be redeemed, including whether redemption is possible through resubmission and the maximum mark obtainable through resubmission; and what criteria and procedures apply for supplementary assessment in the topic;

* what, if any, scaling procedures will be used in the marking of assessment exercises and in the determination of the final grade for the topic;

* how students with disabilities may apply for variations to assessment and teaching methods;

* how, and under what circumstances, individual students may apply for special consideration in the topic;

*whether electronic text matching software is to be used, and if so, how it will be used.

The above Statement of Assessment Methods is to be provided to students in writing in a format approved by the Deputy Vice-Chancellor (Academic).

14.2

The Topic Coordinator (or nominee) will then discuss the topic, its objectives and the statement of proposed assessment methods with the students and the Topic Coordinator may make any amendments to the statement which arise from that discussion. (Such consultation may be by mail, telephone or other electronic communication in the case of external students.) It is however the academic responsibility of the Topic Coordinator to decide on the assessment procedures which will then be submitted to the Faculty Board for approval in accordance with the provisions of Clause 14.4 below. Where external students believe themselves to be disadvantaged in respect to the proposed assessment methods, they must inform the Topic Coordinator who will then appraise each case on its individual merits and consider amending the assessment methods for that student or for all students in the topic in ways consistent with the objectives of the topic.

14.3

If, after reasonable discussion between the Topic Coordinator (or nominee) and the students, any of the details in the statement of assessment methods are not varied by the Topic Coordinator as requested by at least one third of the students enrolled in the topic, students may appeal to the Faculty Board against the decision of the Topic Coordinator. Such an appeal must be lodged with the Faculty General Manager within ten working days of the discussion with the Topic Coordinator (or nominee).

14.4

The statement and any appeal by students will be considered by the relevant Faculty Board within four weeks of the commencement of teaching in the topic. The Faculty Board may delegate to the Head or nominee or appropriate faculty committee the authority to approve the statement on behalf of the Board (and report to the Board action taken). Any changes to the statement as a result of this approval process must be communicated to the students electronically by the date of the next lecture by the Topic Coordinator.

14.5

If, after the Faculty Board (or staff member/committee with delegated authority) has approved the statement of assessment methods, a Topic Coordinator wishes to vary any of the details in the statement he or she must consult with the relevant students on this variation and will then submit the variation to the Board (or staff member/committee with delegated authority) for approval. Variations which are approved must be communicated to the students concerned electronically by the date of the next lecture by the Topic Coordinator.

14.6

A student with disabilities who has sought and been refused a variation in the teaching or assessment methods of a topic on the basis of his/her disability may appeal in accordance with clause 6 of Appendix A to this policy.

14.7

It is the responsibility of the Topic Coordinator (jointly with the Distance Education provider) to ensure all external students receive the Topic Information Guide with the statement of assessment methods, in or before the first teaching week. In the event that any amendments to the assessment methods require alteration to the calendar of key dates or submission of assignments, no external student is to be disadvantaged by such changes. In the event that materials are received late by students or resources are temporarily unavailable, the calendar of key dates for submission of assignments should be adapted so that no student is disadvantaged.

14.8

In the case of professional experience topics, it is the responsibility of the Topic Coordinator to ensure that appropriate advice has been given both to students and to staff and supervisors in the placement concerning the aims and intended outcomes of the placement, the nature of the duties to be performed by students, and the manner in which students will be supervised and assessed. Faculties will establish the operational details of placements for approval by the Deputy Vice-Chancellor (Academic).

15

Resubmission of Assessment Exercises

15.1

An application for an assessment exercise to be resubmitted must be made in writing to the Lecturer concerned within ten working days of the return of that exercise. The application must state the grounds for the request. In granting approval to resubmit, the Lecturer must indicate how much of the assessment exercise needs to be resubmitted and the deadline for such resubmission.

16

Review of Marks for, and Re-Marking, of Assessment Exercises

16.1

These provisions concerning a review of a mark and re-marking do not apply to the final grade awarded for a topic. Appeals against final grades are the subject of separate procedures (refer to Section 19 below).

16.2

To initiate the review, the student must first contact the Lecturer responsible for the mark to discuss this within ten working days of the return of the assessment exercise. The Lecturer may take whatever action is reasonable to review the mark and will discuss the outcome with the student.

16.3

Where the student is dissatisfied with the outcome of the discussion, he/she may make a written request that the work be re-marked and must include evidence to support the belief that the grade is wrong or unfair. The request must be submitted to the relevant School Dean within ten working days of the discussion with the Lecturer provided for under Clause 16.2.

16.4

The Dean of the School will decide if a re-mark is justified or not and will notify this decision and the reasons for the decision in writing to the student within five working days of the request being received. Should the Lecturer responsible for the mark concerned also be the Dean of the School, this function will be fulfilled by the Executive Dean of the Faculty or his/her nominee.

16.5

A student whose request for a re-mark is not granted may appeal to the Student Appeals Committee in accordance with Clause 16.11 below.

16.6

Where the Dean of the School decides that a re-mark is justified, he or she will arrange, wherever possible, for an independent re-marking of the assessment exercise by a staff member other than the original assessor.

16.6.1

This staff member may be from the School or another School, or institution but must have expertise in the area of the assessment exercise.

16.6.2

The person undertaking the re-mark must ensure that the re-mark is as independent as possible and will be given:

* all relevant documentation about the exercise in question including a description of the topic of which it is part and of the exercise itself, assessment criteria for the topic and exercise and any available information about standards expected for each range of marks;

* a clean copy of the student's work, where possible.

The re-marker will not normally be given details of the student's original assessment, including any mark.

16.7

After the second assessor has independently marked the piece of work, he or she will compare marks with the original assessor and the two of them will endeavour to reach an agreed mark. If the two cannot agree, the Dean of the School will decide what mark will be awarded.

16.8

The mark achieved as the result of a re-mark will be the final mark regardless of whether it is higher or lower than the original mark.

16.9

The Dean of the School will notify the student in writing of the outcome of the re-mark and the procedures followed in conducting the re-mark.

16.10

A student who wishes to appeal to the Student Appeals Committee against the outcome of a re-mark may do so only on the ground that correct procedures were not followed in carrying out the re-mark. The process of appeal is as specified in Clause 16.11 below.

16.11

An appeal to the Student Appeals Committee against the outcome of a request for a re-mark of an assessment exercise must be lodged with the Director, Academic and Student Services within 20 working days of the date of the dispatch of the notification of the outcome. The appeal must:

* be accompanied by a copy of the letter the student has received about the outcome of the request for a re-mark;

* include details of the request for a re-mark, details of the action which the student has taken thus far and the grounds for the appeal, including the evidence in support of the student's case, together with supporting documentation.

17

Application for Supplementary Assessment

17.1

No application for the award of supplementary assessment on academic grounds is necessary as such supplementary assessment is awarded automatically where it is applicable.

17.2

Applications for supplementary assessment on medical or compassionate grounds must be made on the standard form available on the University's website or from the Examinations Office or Faculty Offices and lodged through the Faculty Office with the Secretary of the appropriate Examination Board(s) within three working days of the examination or faculty deadline for assignments. Where the nature of the applicant's problem prevented the applicant from applying within the stipulated time, or if the student is enrolled in a topic delivered off campus, either as part of an offshore program, or through print, or ICT, or other means, Examinations Boards may accept such applications more than three working days after the examination or Faculty deadline. In addition, Part B of the form must be completed by a doctor when the application is on medical grounds, or by a doctor or other appropriate professional when the application is on compassionate grounds, and forwarded to the University.

17.3

Faculties will advise students of the outcome of their application for supplementary assessment on medical/ compassionate grounds no later than ten working days after the final day of the assessment/examination period for Semester 1 topics, and before the end of the calendar year for Semester 2. In the case of non-standard semester topics, Faculties will advise students of the outcome of their application as soon as practicable following the receipt of the application.

17.4

Centrally administered supplementary examinations for Semester 1 will be held prior to the commencement of Semester 2 and for Semester 2 or full year topics will be held prior to the commencement of the following academic year. Schools may make other arrangements for supplementary assessment (to be administered by the school or faculty) provided this is by mutual agreement between the Topic Coordinator and student(s) concerned and provided that no formal examination is set during a teaching period which might interfere with a student's studies in another topic. Such supplementary assessment should take place at a time as close as possible to the original examination.

18

Appeals Concerning Supplementary Assessment

18.1

A student who wishes to appeal against a decision not to award him or her a supplementary assessment, whether on medical/compassionate or academic grounds, must do so in accordance with the following procedures:

* The student must discuss the matter with the Chairperson or Secretary of the relevant Examinations Board. As part of that discussion the Secretary or Chairperson will inform the student of the reasons for the decision.

* The student may then make a written request for the Examinations Board to review its decisions and lodge this with the Chairperson or Secretary. The request must be lodged within ten working days of the discussion with the Chairperson or Secretary and must include the grounds for the appeal against the decision and any new information in support of the application which the student has not previously provided.

* The Chairperson or Secretary will arrange for the matter to be considered by the Examinations Board as expeditiously as possible. The student may request an interview with the Chairperson of the Board to discuss the case. If requested, an interview will be granted. [Note: where a student is unable to attend an interview, an alternative process may be put in place.]

18.2

A student may appeal against a refusal to grant a supplementary assessment only on one or both of the following grounds:

* the appropriate policy was not adhered to or correct procedures were not followed in considering the matter;

* the decision was made without due regard to facts, evidence or circumstances.

18.3

An appeal to the Student Appeals Committee must be lodged with the Director, Academic and Student Services within 20 working days of the date of the dispatch of the notification from the Chairperson or Secretary of the Examinations Board. The appeal must:

* be accompanied by a copy of the letter the student has received from the Dean of the School or Examinations Board;

* include details of the action which the student has taken thus far and the grounds for the appeal, including the evidence in support of the student's case, together with supporting documentation.

18.4

All other maters relevant to an appeal and its conduct will be governed by the provisions of the Student Appeals and Complaints Policy and Procedures.

19

Appeals Against Final Topic Grades

19.1

Subject to the provisions of Clauses 19.2 to 19.4 below, a student may appeal against a final grade given for a topic only on one or both of the following grounds:

* the assessment procedures specified in accordance with this policy were not adhered to;

* the final grade is wrong or unfair.

19.2

An appeal on these grounds will not be accepted unless it can be demonstrated by the student that a process of initial review in accordance with sub-clauses 19.3.1 and 19.3.2 below has been entered into and has failed to resolve the dispute. It is the responsibility of the student to initiate the process of initial review.

19.3

For appeals made in accordance with Clause 19.1 above the following procedures apply:

19.3.1

A student must begin the process of initial review by consulting without delay with the Topic Coordinator or, if that person is expected to be absent from the University until after the time limit for lodging an appeal has expired, the Head of the relevant School. The staff member concerned may confirm the result or recommend to the Examinations Board that the grade be amended.

19.3.2

If such consultation fails to take place, through no fault on the part of the student, or fails to resolve the matter, and the student wishes to take further action, then the student must, within 20 working days of the notification of the grade make a written request that the final grade be reviewed, including detailed grounds for the request and indicating the nature of the review requested. This request must be submitted to the Dean of the School. Should the Lecturer responsible for the grade also be the Dean of the School, this function will be fulfilled by the Executive Dean of the Faculty or his/her nominee.

19.3.3

The Dean of the School will decide if a review of the grade is justified or not and will, within five working days of the request having been received, notify the student, in writing of the decision, and the reasons for the decision.

19.3.4

A student whose request for a review is not granted may appeal to the Student Appeals Committee in accordance with Clause 19.4 below.

19.3.5

Where the Dean of the School decides that a review of the grade is justified, he or she must arrange for this to occur within ten working days and will determine its nature within the following provisions.

Depending on the grounds for the appeal the review may include:

* Ensuring that the relevant Lecturer carries out the assessment of the student's work in accordance with the requirements for the topic as approved by the Faculty Board under the provisions of Section 14 above. Where full compliance with the original assessment requirements is not practicable, eg replication of field trip work, drama performance, an appropriate alternative arrangement will be substituted, with the approval of the Executive Dean of the Faculty on behalf of the Faculty Board.

* Arranging for a reconsideration of the final grade.

19.3.6

A reconsideration of the final grade may include:

* an arithmetic check of the calculation of the final grade;

* a re-mark of all examination scripts;

* a re-mark of any assessment exercise which has not previously been returned to the student or the mark for which is challenged by the student provided that this exercise has not already been the subject of an application for a re-mark by the student under the provisions of Section 16 above.

The reconsideration must be undertaken, wherever possible, by a staff member other than the original assessor. The staff member reconsidering the grade may be from the School in question or another School or institution but must have expertise in the area of the assessment exercise. He or she must ensure that the reconsideration exercise is as independent as possible and will be given:

* all relevant documentation about the topic in question, including a description of its content, statement of assessment methods, information about assessment exercises, examination question papers and any available information about standards expected for each grade;

* the student's examination script(s);

* any of the student's assessment exercises which are to be re-marked.

After the reviewer has independently determined the final grade, he or she will discuss this with the original assessor(s) and they will endeavour to reach an agreed grade. If agreement cannot be reached, the Dean of the School will mediate and in the event of agreement still not being possible, will determine the outcome of the review.

19.3.7

If an amendment to the grade is recommended as a result of a review, it must be submitted to the Examinations Board for approval.

19.3.8

The Dean of the School will within five working days of the completion of the review, notify the student in writing of the outcome of the review, and the reasons for the decision, and will advise the student of the right to appeal to the Student Appeals Committee if the student believes there are grounds for appeal. Such advice must contain information on the procedures, specified below, to be followed in lodging an appeal to the Student Appeals Committee.

19.4

A student still dissatisfied with the outcome of an appeal made in accordance with Clauses 19.1 to 19.3 may lodge an appeal with the Student Appeals Committee. Such an appeal may only be made on one or both of the following grounds:

* the appropriate policy was not adhered to or correct procedures were not followed in considering the matter;

* the decision was made without due regard to facts, evidence or circumstances.

Such an appeal to the Student Appeals Committee must be lodged with the Director, Academic and Student Services within 20 working days of the date of the dispatch of the notification from the Dean of the School or from the Secretary to the Examinations Board. The appeal must:

* be accompanied by a copy of the letter the student has received from the Dean of the School or Secretary to the Examinations Board;

* include details of the review process entered into, the action which the student has taken thus far and the grounds for the appeal, including the evidence in support of the student's case, together with supporting documentation;

* specify what remedy is being sought within the range of remedies available to the Student Appeals Committee as described in the Policy governing the Student Appeals Committee.

19.5

All other maters relevant to an appeal and its conduct will be governed by the provisions of the Student Appeals and Complaints Policy and Procedures.