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1 |
The form and method of reproduction of each thesis to be submitted for a degree shall be subject to approval as follows: |
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(a) |
a sample copy of each of four representative pages in the form proposed by the candidate shall be submitted to the Librarian so that the method of reproduction may be approved; |
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(b) |
The thesis must be printed or typed on good quality A4 paper (297mm x 210mm). The preferred typescripts are Times 12 or Times Roman 12, although another font of similar size and appearance is acceptable. Margins must be not less than 45mm on the binding side and other margins must be at least 20mm to allow for trimming during binding. |
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A high standard of presentation is required. Candidates are encouraged to use a good word processing or desktop publishing computer package combined with a high quality printer to ensure that presentation of text is both clear and attractive to the reader. |
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2 |
Each thesis, when submitted for a degree, shall be in the form and by the method of reproduction approved by the Librarian in accordance with Clause 1 above. |
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3 |
When the thesis is submitted for examination four copies shall normally be lodged with the Faculty General Manager. The candidate may submit three copies only, provided that they are aware that, in the event of unforeseen problems (eg loss of thesis in mail, examiner unable to act), this may cause delays in the examination process. |
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4 |
The thesis shall incorporate in the following order: |
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(a) |
a title page giving the title of the thesis in full, the names and degrees of the candidate, the name of the Academic Organisational Unit and faculty of the University associated with the work and the date when submitted for the degree; |
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(b) |
table of contents; |
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(c) |
a summary in not more than 500 words; |
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(d) |
the following declaration signed by the candidate: |
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'I certify that this thesis does not incorporate without acknowledgment any material previously submitted for a degree or diploma in any university; and that to the best of my knowledge and belief it does not contain any material previously published or written by another person except where due reference is made in the text.'; |
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(e) |
an acknowledgment by the candidate of help given or work carried out by another person or organisation; |
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(f) |
the main text; |
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(g) |
appendices if any; |
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(h) |
bibliography. |
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The conventions of certain professional associations may not conform to the above order. In such instances, approval shall be sought from the Academic Senate for an alternative order to be incorporated in the thesis. |
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5 |
Diagrams, figures, photographs, etc, should, where practicable, be reproduced on A4 paper. All full page figures should form a right-hand page with the legend either at the bottom or, if necessary, on the page facing the figures. Diagrams, maps, tables, etc, exceeding A4 size, should be folded so as to read as a right-hand page when open. If diagrams, figures, photography, etc are to be mounted on a page, a dry mounting process should be used. |
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6 |
Wherever possible, tables should be inserted in the appropriate place in the text, but lengthy or bulky tables should appear as an appendix. |
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7 |
Other materials (eg CD-ROMs, audio cassettes, video cassettes, diskettes with computer programs, creative works) may be included in the thesis, if approved by the Faculty Higher Degrees Committee. |
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8 |
Use of a professional editor is permitted, if undertaken in accordance with the following conditions. Professional editing of a thesis refers to editing services which are paid for. |
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(a) |
professional editing must be undertaken before the final version of the thesis is submitted to the student' supervisor for consideration; |
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(b) |
supervisors must oversee the process and monitor professional editing on an individual basis; and |
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(c) |
professional editing must be limited to formatting, grammar and style and must not alter or improve the substantive content or conceptual organisation of the thesis. |
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9 |
A form of temporary binding may be used for the submission of theses to examiners. Examiners shall be informed that the presentation of theses in soft bound form is University procedure and the degree shall not be awarded until permanently bound copies are submitted to the faculty. On completion of the examination process, and before a recommendation for the award of a degree can be forwarded to the Faculty Board, a candidate shall be required to submit two permanently bound copies of the theses with the Faculty General Manager. With the prior approval of the Librarian, the second copy may be lodged in electronic format. The thesis shall be sewn, trimmed and bound with stiff covers bound with dark cloth. |
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10 |
On the spine of the thesis shall be given, in gold lettering of suitable size, the surname of the candidate and the title of the thesis, abbreviated if necessary. If the lettering will not fit across the spine it shall run along the spine reading from top to bottom. |
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11 |
When published papers are submitted as additional evidence they shall be bound in the back of the thesis as an appendix. |
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12 |
When a thesis is accepted for the award of a degree, the Faculty General Manager will arrange for two copies to be lodged in the Library. One of these copies shall not be available for loan. The second copy must be available for loan to approved borrowers on demand. The two copies lodged in the Library will be paper copies or, with the prior approval of the Librarian, the second copy may be lodged in electronic format, in which case it will be available to be accessed through the Australian Digital Theses Program. As appropriate, where a second paper copy is lodged in the Library it may, by arrangement with the Librarian, be housed in a Faculty. |
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13 |
Unless otherwise approved by the Deputy Vice-Chancellor (Research) in accordance with the provisions of Clause 15 below access to theses accepted for the award of a degree* shall be subject to the following conditions: |
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(a) |
academic staff and research students of the University may consult any thesis without the prior consent of the author; |
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(b) |
for three years after the degree has been awarded, other readers must obtain the consent of the author or the head of the discipline concerned or the Librarian before being permitted to consult the thesis; |
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(c) |
for three years after the degree has been awarded, no copy may be made of the thesis or part of it without the prior consent of the author. |
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14 |
When a thesis has been accepted for the award of a degree, the author shall be asked if he or she is prepared to waive the conditions referred to in Clause 13 (b) and (c) above. |
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15 |
A request from an author to place a specific restriction on access to his or her thesis, other than those referred to in Clause 13 above, will be subject to approval by the Deputy Vice-Chancellor (Research). Such requests will be considered by the Deputy Vice-Chancellor (Research) only on the grounds that the thesis contains confidential material or that it was a condition imposed by the owner of private records and material used by the author or that the author was in an employment or other contract relationship with a third party that made the restriction a condition of the contract. The Deputy Vice-Chancellor (Research) may approve an application from an author to restrict access to his or her thesis for a period of up to 18 months from the acceptance of the award of the degree. In exceptional circumstances, longer periods of restriction may be approved by the Deputy Vice-Chancellor (Research). |
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16 |
Each person consulting a thesis shall be notified that they have been given access to the thesis for consultation only and that no part will be published or paraphrased without the prior consent of the author and that the author's intellectual property rights are to be respected. |
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*Theses are accepted for the award of a degree on the date on which the Faculty approves the award of the degree.
Candidates are advised to consult the following publications for guidance in the preparation of theses:
Ebel, Hans Friedrich; Bliefert, Claus and Russey, William E, The art of scientific writing: from student reports to professional publications in chemistry and related fields. (Weinheim, Federal Republic of Germany; New York, NY, USA: VVH, c1987, 1990).
Chicago manual of style, 14th ed. (Chicago UP, 1993)
Style Manual Committee: Council of Biology Editors, Scientific style and format: the CBE manual for authors, editors and publishers (Cambridge UP, 1994).
Madsen, David, Successful dissertation and theses : a guide to graduate student research from proposal to completion, 2nd ed Jossey-Bass Higher and Adult Education Series, 1991.
Modern Humanities Research Association (Great Britain), MHRA style book: notes for authors, editors, and writers of theses, 5th ed (London; Modern Humanities Research Association, 1996).
Mauch, James E, and Birch, Jack W, Guide to the Successful Thesis and Dissertation: a handbook for students and faculty, 4th ed (Marcel Dekker, 1998).
Turabian, Kate L, A manual for writers of term papers, theses and dissertations, 6th ed/rev by John Grossman and Alice Bennett, (Chicago UP, 1996).
Style manual for authors, editors and printer', 5th ed, reprint with corrections (Australian Government Public Service, 1996).
Publication manual of the American Psychological Association, 4th ed (American Psychological Association, c 1994).
Gibaldi, Joseph, MLA style manual and guide to scholarly publishing, 2nd ed (Modern Language Association of America, 1998).
Electronic information
Li, Xia, Electronic styles: a handbook for citing electronic information, 2nd ed (Information Today, 1996).
Walker, Janice R, Columbia guide to online style (Columbia UP, 1998).
MLA Style - documenting sources from the world wide web (Modern Language Association of America, URL: http://www.mla.org/main_stl.htm).
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