The Professional Development Unit has entered into a partnership with ASC Training & Development to offer the nationally recognised training program, Diploma of Project Management, for Flinders University professional staff.  Facilitated by Rob Weedon, the program will run for twelve months from June 2016 to May 2017, and is championed by Stuart Mossman, Interim Vice-President (Corporate Services).


Background

Overview

Diploma of Project Management (BSB51413) - Units

Delivery

Timetable

Participants

Recruitment and closing date for applications

Selection criteria and program cost

Expression of interest form

ASC Training & Development course brochure

Enquiries


Background

The Diploma of Project Management is a professional development program designed for staff who are currently involved in managing projects.

The Professional Development Unit has implemented four management programs at the Certificate IV and Diploma level for Flinders University staff in 2005/2006, 2009/2010 and 2011/2012.  These programs have a beneficial impact on participants, their work areas, and the University as a whole, while providing nationally recognised training qualifications for participants.

Based on these successful outcomes, the Professional Development Unit will offer a 12 month program in the Diploma of Project Management for professional staff at HEO6 and above levels.  The program will:

  • Provide existing project management staff with a nationally recognised qualification;
  • Enhance and systemise existing staff knowledge base in project management theory and practice;
  • Create opportunities for staff career progression both within and without the University sector;
  • Ensure up-to-date knowledge for existing project management staff; and
  • Build networks across divisions and faculties of staff currently working in project management.

 


Overview of the program

The Diploma of Project Management is a nationally accredited, practical qualification from the Business Services Training Package which aligns with the Australian Qualifications Framework Level 5 (AQF5).

Participants in the program are provided with the skills and tools required to manage more complex projects in the workplace.  This includes project scoping, work definitions and scheduling, resource and stakeholder management, costings and procurement, project implementation and closure.  

This qualification provides a strategy for project leadership development, integrated with organisational strategic directions and goals.  Important features of the qualification delivery are:

  • Training is focused on workplace learning;
  • Assessment of competencies incorporates on-the-job activities, eg workplace projects;
  • Nine full-day facilitated workshops are provided on-campus at 4-5 week intervals; and
  • Individual study between workshops of approximately 3 hours per week, or 10-15 hours per assessment activity.

Support from participants’ line managers and project sponsors is an integral component for successful completion of the program.


Diploma of Project Management (BSB51413) – Unit summary

The Diploma of Project Management qualification requires the completion of 12 units, consisting of 8 core units and 4 elective units.  The Flinders University program will offer the following units: 

BSBPMG511 – Manage project scope
This unit covers the performance outcomes, skills and knowledge required to determine and manage project scope. It involves obtaining project authorisation, developing a scope-management plan, and managing the application of project scope controls.
BSBPMG512 – Manage project time
This unit involves determining and implementing the project schedule, and assessing time-management outcomes.
BSBPMG513 – Manage project quality
This unit covers determining quality requirements, implementing quality control and assurance processes, and using review and evaluation to make quality improvements in current and future projects.
BSBPMG514 – Manage project cost
This unit covers the performance outcomes, skills and knowledge required to identify, analyse and refine project costs to produce a budget, and to use this budget as the principal mechanism to control project cost.
BSBPMG515 – Manage project human resources
This unit involves planning for human resources, implementing personnel training and development, and managing the project team.
BSBPMG516 – Manage project information and communication
This unit covers the performance outcomes, skills and knowledge required to link people, ideas and information at all stages in the project life cycle. Project communication management ensures the timely and appropriate generation, collection, dissemination, storage and disposal of project information through formal structures and processes.
BSBPMG517 – Manage project risk
This unit involves identifying, analysing, treating and monitoring project risks, and assessing risk-management outcomes.
BSBPMG521 – Manage project integration
This unit covers the performance outcomes, skills and knowledge required to integrate and balance the overall project management functions of scope, time, cost, quality, human resources, communications, risk and procurement across the project life cycle; and to align and track the project objectives to comply with organisational goals, strategies and objectives.
BSBPMG519 – Manage project stakeholder engagement
This unit involves ensuring the timely and appropriate involvement of key individuals, organisations and groups throughout the project.
BSBPMG520 – Manage project governance
This unit covers the performance outcomes, skills and knowledge required to establish and implement project governance. It involves identifying, applying, monitoring and reviewing project governance.
BSBPMG518 – Manage project procurement
This unit involves determining procurement requirements, establishing agreed procurement processes, conducting contracting and procurement activities, and managing finalisation processes.
BSBWOR502 – Lead and manage team effectiveness
This unit describes the skills and knowledge required to lead teams in the workplace and to actively engage with the management of the organisation.
It applies to individuals working at a managerial level who facilitate work teams and build a positive culture within their work teams.  At this level, work will normally be carried out using complex and diverse methods and procedures requiring the exercise of considerable discretion and judgement, using a range of problem solving and decision making strategies.

 
Content for each unit of competency is integrated within and across each of the nine workshops.


Delivery of the program

The delivery of the Diploma program is tailored to the needs of Flinders University target group members.

A range of delivery methodologies and learning activities which assist the transfer and application of learning to the workplace are incorporated into the program:

  • Facilitated workshops, 9.30am to 4.30pm;
  • Work-based activities and projects, including one major project to be carried through from start to finish;
  • Self-study using print-based learning materials;
  • Mentoring and coaching by Flinders University staff acting as project sponsors;
  • Individual development feedback and coaching, eg: discussions with participants and their supervisors;
  • On- and off-the-job assessment activities; and
  • Individual assessment feedback and coaching by facilitator, incorporating improvement opportunities to be applied in the workplace.


Participants will need to be released from work tasks for workshop times.  An additional 2-3 hours per week are required to enable them to complete self-study and assessment tasks.  They may need to complete some study in their own time.  Access to a computer and the internet is essential.

A total of 9 workshops will be held 4-5 weeks apart. 


Timetable

Workshop content

Date

Information session for participants and their supervisors
A one-hour session, providing a detailed outline of the program, together with expectations
for participants, supervisors, and project sponsors. 
2 May 2016
Introduction to project management and project scope definition
In this first session we take an overview of projects and project management including
definitions, project lifecycles and methodologies and Project Governance. We also practise
the tools of the initiation phase of projects. You will prepare a draft definition document for
your own project.
6 June 2016
Managing time within a project
In Session 2 we go further into the process of scoping a project, describing the work of the
project through the use of a Work Breakdown Structure. Based on this detailed description
of the activities necessary to achieve project objectives we will prepare a project schedule.

18 July 2016
Managing quality and costs
In Session 3 we look at the nature of cost and quality, the challenges associated with
managing them and then practise preparing quality and costing plans for projects. We also
examine the role of the project manager in procurement within a project.
29 August 2016
Progress review
In this session we will take time to review and assess progress on our project plans in terms
of scope, time, cost and quality. We will also explore some of the more complex aspects of
costing and scheduling and look at some techniques for managing quality in the Execution
phase of a project.
31 October 2016
Managing human resources
Gantt charts and cost management tools don’t achieve project objectives, people do.
Leading and managing people in a project is a vital set of skills for any project manager. In
this session we explore some basic techniques and tools for managing the human resource
and leading the people in a project.
28 November 2016
Managing information, communication, and engaging stakeholders
This session takes us from the basics of good communication to the more specific topics
of managing change and variation and staying in touch with the needs and concerns of key
stakeholders. We will also look at various Project Management Information Systems.
23 January 2017
Managing project risk & leading and managing effective teams
The first part of this session offers a step by step approach to the management of risk in
all its forms, safety, financial, status, reputation, environmental. A simple case study will
be used to demonstrate techniques which you will then apply to risks from your own work
environment.
The second part of this session builds on the work on Leadership begun in Session 5, with
a particular emphasis on Team Leadership. We look at ways of involving teams in planning,
decision making and problem solving and how leaders can provide powerful role models for
their teams.
20 February 2017
Implementing projects
In this session we look at the importance of monitoring, controlling and correcting in the
implementation phase of the project, based on case studies and your own experience we will
examine the various ways in which project managers steer projects to success.
20 March 2017
Project presentations
An opportunity to review and share lessons learned over the duration of the course and the
projects. We will also look at the important closing phase of a project and the key role played
by the Project Manager.
3 April 2017

Venue details and workshop times are detailed on the Expression of Interest form below.  With the exception of the one hour Information Session on 2 May 2016, all workshops will run from 9.30am to 4.30pm in Room 329, Information Science & Technology Building.  Lunch and refreshments will be provided.


Participants

The Diploma of Project Management program is a significant investment for the University both in time and money.  It is, therefore, important that the most appropriate participants are selected.  The following criteria will help in identifying suitable candidates.

Current role
Ideally, participants will be at HEO6 and above levels, and currently have involvement in managing projects.  This may include project managers, project officers and project sponsors, as well as those managing programs which involve projects. 

Current project and sponsor
Participants will gain the most benefit from the program if they have a current project on which they can focus their learning.  A project sponsor will be required to provide support, coaching, and mentoring for each participant.

Willingness to be involved
Participants will need to be interested in developing their project leadership and management skills.  The program involves significant work and participants will need to be self-motivated to complete the required work, projects and assessment activities.

Commit to full program
The program will run over 12 months (June 2016 to May 2017) and includes attending 9 full days of training, completing work related projects, and completing assessments in a timely manner.  Participants must be able to commit to this time period as a minimum and preferably beyond to enable benefits to be appreciated.  Therefore, participants must be employed by Flinders until at least December 2017.



Recruitment and closing date for applications

Recruitment into the program will be by nomination through the relevant Faculty Executive Dean or Faculty General Manager, Deputy Vice-Chancellor, Pro Vice-Chancellor, Division Director, or Vice-President.  Nomination will be through an Expression of Interest form, endorsed by the supervisor and relevant Executive, and submitted to the Manager, Professional Development Unit, with the applicant’s current resume.

Closing date for applications is 5pm, Friday, 8 April 2016.



Selection criteria and program cost

There are twelve fully funded places in the Diploma of Project Management 2016-2017 program available for professional staff.  Applications will be assessed by the reference group, with preference given to staff who:

  • Have involvement in managing projects, including project managers, project officers and project sponsors, as well as staff managing programs which involve projects;
  • Do not have any tertiary qualifications, including Certificate or Diploma level; and
  • Have not previously completed an accredited Project Management training program.

If there are more eligible applications than fully funded places available, additional participants may be accepted into the program at a cost of $3,000 per person.  Applicants are asked to indicate on the Expression of Interest form whether they would be interested in a paid place in the program, and how the cost will be funded. 

The Diploma of Project Management reference group will make the final selection, with successful applicants advised in late April 2016.


 

Expression of Interest form

Expression of Interest form - DipProjMgt (DOCX 82KB)

Electronic submission of the Expression of Interest form is preferred via email to:
Naomi Madsen, Manager, Professional Development Unit

Forms must be received by 5pm on Friday, 8 April 2016, in order to be considered.


 

Course brochure

ASC Training Course Brochure (PDF 362KB)

The course brochure is provided by our training partners, ASC Training & Development, and provides a more detailed outline of the program.


Enquiries

Please ensure you have read through the Expression of Interest form and related documentation carefully. 

If you have questions or enquiries regarding the program, please contact Naomi Madsen, Manager, Professional Development unit via email or on Ext 12564.