Your Supervisor

Your letter of offer will identify who has been appointed as your supervisor.  Your supervisor is responsible for ensuring you receive the information and support which you require to be able to perform your role effectively, so you should meet with her/him as early as possible.


Flinders Authentication Name (FAN)

Your Flinders Authentication Name (FAN) is the key to accessing your computer and services at the University. If you have provided your employment paperwork to Human Resources prior to your commencement date, your supervisor should be able to obtain your FAN from Human Resources. You must activate your FAN and create a compliant password before being able to access your computer.


Emergency Procedures

Please familiarise yourself as soon as possible with the University's Emergency Warning Signals and Evacuation Procedures specific to your building.  You can find information about exits and evacuation points on maps displayed in each building. You can listen to the Alert Signals here.

Building Wardens have authority to direct all staff, students and visitors during an emergency situation or incident control exercise. Make yourself familiar with your local Building Wardens and follow their directions during these events. If you have a disability of any kind, please advise your Chief Fire Warden of this as soon as possible. Your Chief Fire Warden will need to establish an individual emergency plan relevant to the building(s) in which you are working.

Please print and keep in your office a copy of the Emergency Procedures, which outlines what to do in various emergency situations. Flinders University also has specific procedures in the event of a bushfire or earthquake

Employee Counselling (EAP) is available for staff who experience traumatic events at work.

You need to attend an Orientation Workshop which covers Security, Occupational Health & Safety, and Equal Opportunity requirements of the University. Book yourself into the next available course which suits your work schedule.


Safety and Security

At Bedford Park campus, Security staff are available 24 hours a day, 7 days a week and can be contacted on ext. 12880 or email security@flinders.edu.au.  Refer to Personal safety and security on campus for further information. 

If you are located at another campus, discuss the safety and security arrangements and requirements with your supervisor.


First Aid

Please make yourself familiar with your local First Aid trained staff. Click here to find out what to do in the event of an accident/injury/incident (including forms to fill out). 

At Bedford Park campus, all Security staff have been trained in First Aid. First Aid is also available from Flinders Health Service.


Occupational Health and Safety

The University is committed to the proper management of occupational health, safety and welfare and aims to provide a safe and healthy workplace for its staff, students, contractors and visitors by having a planned and systematic approach to the management of occupational health, safety and welfare and injury management. 

The Occupational Health, Safety and Injury Management page displays important information and policies you should familiarise yourself with. Some of these include the Occupational Health, Safety and Welfare Policy, children on campus, smoking, drugs and alcohol on campus, working in hot conditions, electrical safety, manual handling, event safety, dealing with snakes, wasps and bees and avoiding slips, trips and falls as well as other health and well-being links. 

Your supervisor will go through the OH&S Induction Checklist with you on your first day, and explain any local area hazards to you. Both you and your supervisor need to sign this form and your supervisor will keep the form on file.

For more information, visit the Occupational Health and Safety Contacts page.  You can also find out about Occupational Health and Safety Training and your local Occupational Health & Safety Representatives.

If you are a supervisor, you need to complete the online course 'Occupational Health and Safety Program for Supervisors ' which is available through FLO (Flinders Learning Online).


Equal Opportunity and Sexual Harassment, Harassment, Discrimination and Bullying

The University is committed to achieving equal opportunity in education and employment and to a work and study environment free of unlawful discrimination, harassment or bullying.  Behaviour which makes you feel intimidated, humiliated or offended is contrary to this commitment. The Equal Opportunities Policies page lists important information and policies you should familiarise yourself with.

Find out more at the Harassed? page or contact an Equal Opportunity Contact Officer

You will need to complete the online course 'EO Online - Module 1 ' as part of your induction program. If you are a supervisor, you will also need to complete 'EO Online - Module 2 '.

The CDIP Toolkit provides excellent resources designed to promote mutually respectful relationships and inclusive practices. You may also like to visit information about Sexual Diversity or New Parent Support Structures.


Work Patterns

For academic staff, the Hours of Work page provides information on workload management and absences. It is recognised that the nature of academic work allows some flexibility as to the location where the work is carried out. Academic staff are, nevertheless, expected to be available at their deisgnated workplace for reasonable periods of time. When academic staff are not on campus, but on duty, they must be contactable. There is more information available on the Policies and Procedures page.

For professional staff, the Hours of Work page outlines information regarding hours of duty, on-call, overtime and breaks. Flexi-time allows professional staff to adjust their working hours to manage their work/life balance. 


Timesheets - Professional Staff only

All professional staff up to and including HEO7 classification are required to record the time they work each day. Speak to your supervisor to find out about local time-keeping arrangements. Most professional staff will use an electronic timesheet to record their hours. You can download timesheet templates and information and specific information is available in the Employment and Staffing Procedures page. Contact your HR Adviser for more information.


Getting Paid and Salary Packaging

If you returned your employment paperwork ahead of your start date, you should have a payroll number by the time you commence. Your payroll number is used to register your details on the Human Resources Payroll System and to process your pay. 

Payslips are available online via the secure Employee Self Service website. Login and click on the ‘Payroll Details' link on the left-hand side. You can find more information on the Employee Self Service User Guide .

The HR Systems and Payroll page has information about pay dates, salary scales and Human Resources Forms which are also available online. Remuneration and benefits information can be found on the Policies and Procedures page.

Various items can be Salary Packaged. For information on Salary Packaging, phone ext. 15727 or 15231.

You will also need your Payroll Number to obtain a Staff Card - refer to information about staff cards below.

You will need to attend a Human Resources Induction Information Session. Human Resources will contact you with dates for the next available sessions.


Leave

The Staff Benefits and Leave Entitlements page offers an overview of what is available to staff, and the Leave and Absences Policies and Procedures provides policies and further detail.

Discuss your leave requirements with your supervisor and then you can book leave online using the online Employee Self Service. Login using your FAN and password, and click on the ‘Leave' link on the left-hand side. 


Staff Card

You will need a staff card for purposes of identification, after-hours access to your building, and also to borrow resources from the Central Library, Bedford Park campus. To obtain a staff card, take your payroll number to ID Cards, Lending Services in the Central Library. If you are located outside the Adelaide metropolitan area, discuss staff card requirements with your supervisor.


Accessing Your Building

University buildings are locked after normal business hours, on weekends and on public holidays. Click here for information about how you can gain access to your building after hours by using your staff card.  


Parking and Driving at Bedford Park Campus

Use the Campus Map to locate carparks at Bedford Park campus. All vehicles parked in these carparks, unless in a loading zone, must display a valid University parking permit or ticket between the hours of 9:00am and 5:00pm. University Rules and By-Laws relating to parking apply 24 hours a day, all year round, and an offence against a By-Law relating to traffic or parking may result in a parking fine.  In general, parking is not permitted on roadways or in any place other than a marked parking space. 

The Parking on Campus site provides more information about parking and obtaining a permit, including:

  • Disabled parking permit
  • Pregnant staff permit
  • VIP permit

Permits can be purchased from the Cashier's Office on the ground floor of the Registry Building. If you are parking at Bedford Park campus regularly, the semester or full year permit will be the most cost-effective option and may be salary sacrificed.

If you work at another campus, please check your local parking rules and regulations - your supervisor can point you in the right direction.

And remember to always lock your car doors and windows and do not leave any valuables in your vehicle. 

The Locating and getting around campus page contains additional information you may find useful. If you regularly visit other universities in Adelaide, refer to Parking at other universities policy.  


Travelling to and Around Bedford Park Campus

Refer to the Locating and getting around campus for information about the free University Loop Bus, car pooling, public transport, cycling and walking options for the Bedford Park campus.

For other campuses, speak with your supervisor for local information.


Retail Services and Refreshments at Bedford Park Campus

The shops and agencies page outlines facilities available at Bedford Park campus. These include banks, a post office, stationery shop, pharmacy, optometrist, book shops and a travel agent. 

There are various places to eat at Bedford Park campus - everything from coffee and light refreshments to pub or cafe style meals. Organic food is available for purchase through The Wholefood Store. Vending machines are also located around the campus.


Setting Up Your Workstation, Phone and Computer

Workstation

The ergonomic set-up of a workstation page outlines the most comfortable and safe way to set up your workstation furniture. The Occupational Health and Safety Unit is able to offer assistance with an ergonomic assessment of workplaces. Should you have any difficulties please contact the OHS Unit.

As an equal opportunity employer, the University has a policy to make reasonable adjustments to meet the needs of staff members with a disability. If you have a special requirement, you should advise your supervisor. For more information, refer to the Disability Action Plan.

Computer and Internet

Please read the Acceptable Use of ICT Policy which highlights the behaviours expected of all staff members regarding the use of computer hardware, software, data and voice communication systems.

You will have access to a computer, phone and appropriate software related to your job role.

Your email address is in the format firstname.lastname@flinders.edu.au (for example, john.smith@flinders.edu.au ). You will need to create your email signature by following the Email Signature Guidelines.

Refer to the ITS Customer Service Centre for information about computer and phone support. The Library provide their own IT Help Desk Support and most faculties have Local IT Support available to staff members for problems specific to their area.

Computer skills training is available for a wide range of software systems used throughout the University. Discuss your computer training needs with your supervisor.

For more information, refer to the Information Technology Services page.

Telephone

The Telephony Features page explains how to make internal and outgoing calls, as well as information about Teleconference calls, Call Pick-up groups, Follow-Me and Delayed Diversion, and the Call-Back feature. The costs of all outgoing calls are charged to your Faculty, School or Division.

You will need to set up your Voicemail using these guidelines.

For telephone support, contact the ITS Customer Service Centre. Additional information can be found on the Phones and Voicemail page.