Emergency Procedures

Please familiarise yourself as soon as possible with the University's Emergency Warning Signals and Evacuation Procedures specific to your building.  You can find information about exits and evacuation points on maps displayed in each building. You can listen to the Alert Signals here.

At the Bedford Park campus, Building Wardens have authority to direct all staff, students and visitors during an emergency situation or incident control exercise. Make yourself familiar with your local Building Wardens and follow their directions during these events. If you have a disability of any kind, please advise your Chief Fire Warden of this as soon as possible. You Chief Fire Warden will need to establish an individual emergency plan relevant to the building(s) in which you are working.

Please print and keep in your office a copy of the Emergency Procedures, which outlines what to do in various emergency situations. Flinders University also has specific procedures in the event of a bushfire or earthquake.  Employee Counselling (EAP) is also available for staff who experience traumatic events at work.

Safety and Security

Security staff are available 24 hours a day, 7 days a week and can be contacted on ext. 12880 or email security@flinders.edu.au  Please see the Personal safety and security on campus website for helpful information. 

First Aid

Please make yourself familiar with your local First Aid trained staff. Please note that all Security staff have been trained in First Aid. First Aid is also available from Flinders Health Service. Click here to find out what to do in the event of an accident/injury/incident (including forms to fill out). 

Equal Opportunity and Sexual Harassment, Harassment, Discrimination and Bullying

The University is committed to achieving equal opportunity in education and employment and to a work and study environment free of unlawful discrimination, harassment or bullying.  Behaviour that makes you feel intimidated, humiliated or offended is contrary to this commitment. Find out more at the Harassed? Webpage. For more information, contact an Equal Opportunity Contact Officer.

The Equal Opportunities Policies webpage lists important information and policies you should familiarise yourself with.  Other important information can be found at the Sexual Diversity webpage as well as the New Parent Support Structures webpage. The CDIP Toolkit provides resources designed to promote mutually respectful relationships and inclusive practices. 

Your Supervisor

Your letter of offer will identify who has been appointed as your supervisor. Your supervisor is responsible for ensuring that you receive the information and support you require to be able to perform your role effectively, so you should meet with her/him as early as possible.

Occupational Health and Safety

The University is committed to the proper management of occupational health, safety and welfare and aims to provide a safe and healthy workplace for its staff, students, contractors and visitors, by having a planned and systematic approach to the management of occupational health, safety and welfare and injury management. For more information, visit the Occupational Health and Safety Contacts page.  You can also find out about Occupational Health and Safety Training and your local Occupational Health & Safety Representatives . 

The Occupational Health, Safety and Injury Management webpage displays important information and policies you should familiarise yourself with. Some of these include the Occupational Health, Safety and Welfare Policy, children on campus, smoking, drugs and alcohol on campus, working in hot conditions, electrical safety, manual handling, event safety, dealing with snakes, wasps and bees and avoiding slips, trips and falls as well as other health and well-being links. 

Your supervisor will go through the OH&S Induction Checklist with you on your first day, and explain any local area hazards to you. Both you and your supervisor need to sign this form and your supervisor will keep the form on file.

Work Patterns

The Hours of Work website outlines information for professional staff regarding hours of duty, on-call, overtime and breaks. Flexi-time allows professional staff to adjust their working hours to manage their work/life balance. For academic staff, this website provides information on workload management and absences.

It is recognised that the nature of academic work allows some flexibility as to the location where the work is carried out.  Academic staff are, nevertheless, expected to be available at their designated workplace for reasonable periods of time. When academic staff are not on campus, but on duty, they must be contactable. There is more information available on the Policies and Procedures website.

Timesheets - Professional Staff

All professional staff up to and including HEO7 classification are required to record the time that they work each day. You should speak to your supervisor to find out about local time-keeping arrangements. Most professional staff will use an electronic timesheet to record their hours. You can download Timesheet templates and information and specific information is available in the Employment and Staffing Procedures. Contact your HR Adviser for more information.

Getting Paid and Salary Packaging

If you returned your employment paperwork ahead of your start date, you should have a Payroll Number by the time your job commences, which is used to register your details on the Human Resources Payroll System, to process your pay.  You will also need your Payroll Number to obtain a Staff Card. Payslips are available online via the secure Employee Self Service website. Login and click on the ‘Payroll Details' link on the left-hand side.

The HR Systems and Payroll website has information about pay dates, salary scales and Human Resources Forms are also available online. Remuneration and benefits information for professional and academic staff can be found on the Policies and Procedures website Various items can be Salary Packaged. For info on Salary Packaging, phone 15727 or 15231.   
  

Leave

You can book leave online using the online Employee Self Service. Login, and click on the ‘Leave' link on the left-hand side. You can find more information on the Employee Self Service User Guide. The Staff Benefits and Leave Entitlements page offers an overview of what is available to staff, and the Leave and Absences Policies and Procedures provides policies and further detail.

Staff Card

You will need a Staff Card (known as a Proximity Card) for purposes of identification, after-hours access to your building, and also to borrow resources from the Central Library. To obtain a staff card, take your payroll number to ID Cards, Lending Services in the Central Library.

Accessing Your Building

University buildings are locked after normal business hours, on weekends and on public holidays. You can use your Staff Card (Proximity Card) to access your building after hours. To activate your card, you will need to complete an ‘Access Control System Authorisation Form' available from Registry Reception or your School Office.  

Parking and Driving on Campus

All vehicles parked in Flinders University carparks, unless in a loading zone, need to display a valid University parking permit or ticket between the hours of 9:00am and 5:00pm. University Rules and By-Laws relating to parking apply 24 hours a day, all year round, and an offence against a By-Law relating to traffic or parking may be expiated by payment of a fine.  In general, parking is not permitted on roadways or in any place other than a marked parking space. Always lock your car doors and windows and do not leave any valuables in your vehicle.  Carparks can be located on the Campus Map .

The Parking on Campus site provides more information about parking and obtaining a permit, including:

  • Disabled parking permit
  • Pregnant staff permit
  • VIP permit

Permits can be purchased from the Cashier's Office on the ground floor of the Registry Building. If you are parking at Flinders regularly, the semester or full year permit will be the most cost-effective option.

If you work off campus, please check your local parking rules and regulations - your supervisor can point you in the right direction. Following are some links you may find useful.

Carpooling

 

 


Bicycle Storage

Parking at other universities

Salary Package your Parking Permit

Salary Package Lease of a Motor Vehicle

Journey to and from work accident insurance

Travelling to and Around the Campus

Our Bedford Park campus, built on land whose traditional owners are the Kaurna people, is spread over 165 hectares and incorporates extensive natural bushland offering panoramic views of the central business district and nearby coast. The location website gives advice about the best ways to get to Flinders University and it includes a Google Map. Speak to your supervisor for local information. Following are some links you may find useful.

Public Transport to the University

Free University Loop Bus

Cycling to the University

Walking to the University

Access cab to transport wheelchair users

Flinders Forest Walking Trails

Information on regional and interstate locations

Local private accommodation

Accommodation subsidy for new staff

Child Care

The Child and Parenting Facilities website outlines the child care options and breast feeding facilities available on campus. 

Setting Up Your Workstation, Phone and Computer

Workstation

The ergonomic set-up of a workstation website outlines the most comfortable and safe way to set up your workstation furniture. The Occupational Health and Safety Unit is able to offer assistance with an ergonomic assessment of workplaces. Should you have any difficulties please contact the OHS Unit.

As an equal opportunity employer, the University has a policy to make reasonable adjustments to meet the needs of a person with a disability. If you have a special requirement, you should advise your supervisor.  For more information, refer to the Disability Action Plan.

Telephone

The Telephony Features website explains how to make internal and outgoing calls, as well as information about Teleconference calls,  Call Pick-up groups, Follow-Me and Delayed Diversion, and the Call-Back feature. The costs of all outgoing calls are charged to your Faculty, School or Division.

For telephone support please contact the Customer Service Centre on ext. 12345 and select Option 3. Following are some links you may find useful.

Phone Fault Reporting Form

Internal Staff Phone Directory 

Set up your Voicemail

Telephone products available

Teleconferencing

VOIP

Employee Mobile Phone Plan

Computer and Internet

To access the internet and email at Flinders University, you need a Flinders Authentication Name (FAN). To obtain a FAN, you need to provide your Payroll Number to your Local IT Support person. Please make yourself familiar with the processes of Internet Accounting and the Acceptable use of ICT Policy.

The ISD Customer Service Centre provides IT Help Desk support to Central Administration, Faculty of Education, Humanities and Law, those parts of the Faculty of Health Sciences not located within the FMC Complex and other organisations with whom ISD has a Service Level Agreement. The Library provide their own IT Help Desk Support. Most faculties have Local IT Support available to staff members for problems specific to that area. For more information, see the Information Services website. Following are some links you may find useful.

Accessing email online

Dealing with SPAM

Windows PC Software Downloads

Wireless Network

Salary Package a Laptop Computer

Computer Skills Training

Sophos Anti-Virus Software

VideoConferencing

Eduroam - inter-institutional Wireless Network agreement

Flinders Modem Pool
  

Room Bookings

Administrative staff in your area should be able to help you with room bookings using the Student Two system. Information Technology Services provides support for the audio visual equipment in the major lecture theatres. Following are some links you may find useful.

Lecture Theatre Orientation for new lecturers

Room Bookings Search Page

Access Grid Room for Videoconferencing

Flinders Laboratories

Venues around the Campus

Recording your lecture

Streaming your lecture

Conditions of Employment

Please click on the following links for information about employment conditions for academic and professional staff at Flinders University.

Conditions of Employment

This site lists information for academic and professional staff regarding employer and employee obligations as well as other employment terms and conditions. For further information contact Human Resources on ext. 13759.

Contract of Employment

Each staff member (except casual staff) is provided with a contract of employment, specifying the terms and conditions applying to that appointment including the classification level, commencement salary, appointment fraction, reporting relationship, length and terms of any probationary period and broad responsibilities. 

Position Description

All new staff members should have a copy of their position description, which provides details of the key responsibilities of the role, as well as its organisational context. Your supervisor can answer any questions you may have, or alternatively contact Human Resources.You can find out more about your Type of Appointment here.  More information about your classification level is available at the Classification, Reclassification and Role Statements website.

Enterprise Agreement (EA)

The terms and conditions of your employment are specified in your letter of offer (except for casual staff) and in the University's Enterprise Agreement (EA).

Discipline Matters

This page covers disciplinary procedures for unsatisfactory performance and misconduct of academic and professional staff.

Whiste-blower Service

Staff have the right to disclose reportable conduct without fear of victimisation, including behaviour which is dishonest, fraudulent, corrupt, illegal, in breach of Commonwealth or state legislation or local authority by-laws, unethical, unsafe, or may cause financial or non-financial loss to the University, including gross mismanagement.

Grievance Procedures

This page outlines the procedures for dealing with staff grievances, which may be in relation to the impact of behaviour of other staff, unlawful discrimination or sexual harassment, or serious error in a merit-based selection process.

Policies and Procedures

All staff members have an obligation to familiarise themselves with, and abide by, University policies and procedures.  Please see the policies section on this website for more information. 

Support for Staff and Students with Disabilities

The University is committed to providing an inclusive environment for staff and students with disabilities.  Staff can liaise with their supervisor or HR Adviser , regarding support and accommodations required.  For advice or information, contact the Disability Advisor on ext. 12943 or refer to the Disability Action Plan.

Mandatory Training

All staff are required to undertake general and site/work-specific Induction.  Please refer to the Orientation Snapshot for a chronological list of these activities. The mandatory programs for Academic staff site provides comprehensive information for academic staff and your supervisor can provide information about other mandatory training specific to your job.

Superannuation  

Most staff will have superannuation through Uni-Super, which enables you to manage your superannuation online. UniSuper also hold free information seminars throughout the year. Superannuation may also be Salary-Packaged . For more information, phone the Employee Benefits section on ext 15231 or 15727.

Resignation/Termination/Separation

This page explains redundancy provisions, notice of termination of employment, and termination of employment on medical grounds.

Useful links for academic staff

Academic Nomenclature

This page provides information about Classification Levels of academic staff positions.

Academic Staff Promotions

This page lists information and forms relevant to application for promotion by academic staff.

Academic Profiles

Academic Profiles form the basis of assessment for probation (convertible and continuing staff), annual performance and promotion and describe the range of activities in which a staff member could be expected to be involved in each of the four areas of academic activity:  teaching, research and creative activity, administration and professional performance.

Academic Workload Policy

This policy outlines the way in which academic workloads are measured and allocated. You should discuss how the policy is implemented in your School with your supervisor. 

Benefits of Employment

Below are some of the benefits that Flinders University provides for its staff members.

Staff Benefits

A general guide to some of the benefits, leave provisions and flexible working arrangements offered to staff by Flinders University.

Internal Jobs at Flinders 

Flinders academic and professional staff may apply for internally advertised jobs. If you are currently employed in a fixed-term, convertible or continuing position, you can access pre-filled application forms through the Employee Self Service. 

Secondment

Secondment is an opportunity for staff to work in another area of the University or another organisation for the purpose of exchange of ideas or information, enhancement of organisational relationships, personal development or to fill a vacant position.

Flexible Staffing Arrangements

The University is committed to providing a flexible working environment which is responsive to our staff members' family and personal responsibilities. Staff members have the ability to convert their appointment to part-time for family care purposes, convert to part-time when aged 55 years or over, or convert to part-year employment.  The University may also institute a redeployment process for professional staff when required.  Click here for the Flexible Staffing Options Policy.

Salary Packaging

The University offers staff the opportunity to negotiate the structure of their remuneration, which may result in their cash salary being reduced by way of salary sacrifice. A variety of costs may be salary-packaged, including Superannuation, Car Parking Fees, Qantas Club, Tea Club, Laptops, ChildCare, Professional Subscriptions and Motor Vehicle Leasing.

Health Service

Staff are welcome to use the Health Service - a fully equipped and accredited medical centre, located at our Bedford Park campus. Consultations are strictly confidential and bulk-billed.

Employee Health Plan

Flinders University employees can take advantage of the Mutual Community/Flinders University Employee Health Plan and receive a range of benefits. There are various on-site visits throughout the year by representatives who can answer your queries.

Employee Mobile Plan

The University offers staff a mobile phone plan provided by Optus. Staff can have up to four services as part of this offer. 

Free Anti-Virus Software for Staff

Sophos Anti-Virus software is available for installation on computers owned and used at home by staff and students of Flinders University.

Free Wireless Network Access

Staff, students and visitors to the University can use the Flinders Wireless Network on their laptop or PDA for access to the internet on campus. 

Parenting Facilities

Flinders University offers childcare and breast feeding facilities on campus.  More information is available from the Pregnancy and Work website. Regular Maternity Leavers' forums are also held twice a year and everyone is welcome.

Accommodation Service

Flinders Living lists accommodation within easy commuting distance from the University. Staff who wish to rent a room, flat, unit or house to students may also advertise here.

Oasis: Faith, Spirit, Community

This centre operates as a Multi-faith community, made up of members from a variety of religious and spiritual traditions.  There are Chaplains for various communities such as the Uniting Church, Hindu, Pagan, Muslim, Lutheran and Buddhist. The Muslim Prayer Rooms are located on the southern side of the centre in the Mall. The Centre acts as a first point of contact for staff and students with religious or spiritual needs.

Retail Services and Refreshments

The shops and agencies webpage outlines facilities available on campus.  These include banks, a post office, stationery shop, pharmacy, hairdresser, optometrist, book shops and a travel agent.

There are various places to eat  on campus - everything from coffee and light refreshments to pub or café style meals as well as licensed premises. Organic food is also available for purchase through The Wholefood Store . Vending machines are also located around the campus.

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