Publications data is collected on a continuous, year-round basis. The data is primarily used in reports for:

  • Excellence in Research for Australia (ERA)
  • Research Performance metrics
  • Institutional benchmarking

Note that HERDC no longer has a publications component, although the data is still collected and reported under HERDC specifications.


Definition of Research

All Research outputs must meet this definition of research:

... the creation of new knowledge and/or the use of existing knowledge in a new and creative way so as to generate new concepts, methodologies and understandings.

This could include synthesis and analysis of previous research to the extent that it is new and creative.

This definition of research is consistent with a broad notion of research and experimental development as:

  • creative work undertaken on a systematic basis in order to increase the stock of knowledge, including knowledge of humanity, culture and society, and the use of this stock of knowledge to devise applications.

    OECD (2002), Frascati Manual: Proposed Standard Practice for Surveys on Research and Experimental Development, Paris.

This definition is consistent with the one used for the Higher Education Research Data Collection Specifications (HERDC Specifications).

Source: ERA 2015


Submitting publications data

Researchers are responsible for entering their own data
unless arrangements have been made with their School for entry via proxy. It is recommended that data be entered as soon as the work is published in order to prevent sudden workload increases around reporting time.

Data for all publications are entered via the Research Management Information System (RMIS), accessible via Reportal.

Information on the categories used in the RMIS is in  Publication Categories Criteria Handbook (DOC 110KB)

There may be some additional data requirements for ERA, but we are not collecting this data at this time. Relevant information and links will be provided when the data is required.


Supporting documentation (hard copies)

Currently, only publications in the following categories require supporting documentation. They are:

  • A1 Book
  • B1 Book Chapter
  • C1 Journal article
  • E1 Conference Paper

 The list of information required in the documentation can be found on the  HERDC publication coversheet (PDF 19KB) .

In the case of C1 Journal Articles only, no supporting documentation is required as long as the full article is viewable online and a valid URL or DOI has been entered into the RMIS.

Supporting documentation can be sent directly to the RSO, unless your School has an alternative collection process in place. Please check with your School Office before submitting directly to the RSO.


Mailing address for documentation submission

External mail

Publications Data Collection
Research Services Office 
Flinders University
GPO Box 2100
Adelaide SA 5000

Internal mail

Publications Data Collection
Research Services Office 
Basement, Union building



Submission deadlines

Please ensure all HERDC category publications are entered and submited by 31st March (each year) in order to be included in various end of financial year reports.

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