IMPORTANT

While grant offers refer to individual researchers and projects, research funds are legally awarded to the University and grants can only be formally accepted by the delegated authority of the University.

 

Accepting

Chief Investigator Obligations

Accessing your funds

Research Financial Management

Reporting requirements

 

Accepting

Sponsors may contact Research Development and Support (RDS) or the Chief Investigator with results of grant rounds. Please contact the RDS via e-mail, if you have received an offer directly from a sponsor so that they can determine whether the conditions of award/funding are acceptable to the University.

Please note that as Office of Learning and Teaching (OLT) awards and grants are considered to be Category 1 research income, the RDS is responsible for handling the post award administration of these awards.

While the Centre for Innovation in Learning and Teaching (CUT) will continue to provide application support for OLT grants, successful applications and supporting documentation will be forwarded to the RDS for administration of funding agreements, setting up of any contracts and processing through to Grants Finance.

 

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Chief Investigator Obligations

The funding terms and conditions for your specific grant outline the responsibilities of the funding agency, the University and Chief Investigators, including details relating to the payment and use of funding, reporting requirements and termination of the grant.

As Chief Investigator you are responsible for ensuring that research funds are expended in accordance with the terms and conditions of your grant and that all reporting requirements are met.

 

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Accessing your funds

RDS is the only source of authorisation for the release of research funds and this will only be given once RDS is satisfied that all internal and external requirements have been met.

 

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Research Financial Management

The Grants Finance Office is responsible for the financial administration of all research grants, special purpose funds and consulting funds, including:

  • Establishing accounts
  • Loading budgets where applicable
  • Raising invoices for grant income
  • Authorising funding for staff appointments
  • Preparing financial statements
  • Assisting with policy/ procedure queries
  • Monitoring overdrawn accounts
  • Liaison with external funding bodies

For further information on any of the above or to obtain contact details please visit the Grants Finance Office website.

 

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Reporting Requirements

The reporting requirements for your individual project are outlined in the funding terms and conditions. As Chief Investigator, you are responsible for ensuring that the reporting requirements for your project are met. In some cases, failure to comply with these reporting requirements may impact your eligibility for future funding, or result in payment of further installments of any funded project being withheld by the funding agency until the appropriate reports have been received and assessed as satisfactory.

Reporting requirements for your project may include:

  • Progress Reports
  • Final Reports
  • End of Year Reports
  • Audited Financial Statements
  • Annual Reports
  • Partner Organisation Agreed Contribution Report

Please note that any financial reports must be submitted via the Grants Finance Office.

 

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Further resources you may find useful…