This pages provides instructions on documenting Chemical Risk Assessments and Plant/Equipment/Process Risk Assessments in our School.  All required information and document templates are available either at Workplace Substances Management or Equipment Hazard Management.

Please note only trained personnel are authorised to conduct risk assessments. A register of trained personnel is available in the School Office.

1. RESEARCH PROJECT CHEMICAL RISK ASSESSMENTS

  • A folder is available in the School Office with available risk assessment identification numbers for each academic research group.
  • An assessor takes the next available risk assessment identification number (For example CHKW-12345.pdf would be short for Chemical Hazard Kevin Wainwright-12345) and enters the details in the folder.
  • The assessor names the file to match its research group and risk assessment identification number. (For example CHKW-12345.pdf) then completes and signs the chemical substance risk assessment electronically and emails the assessment to their Supervisor for signing.
  • The Supervisor emails the signed document back to the assessor and the assessor then prints a paper copy of the risk assessment and places this in the allocated basket in the School Office.
  • Office staff will then enter the risk assessment details into the data base and cross off the entry in the folder. The paper copy is then filed in the academic staff member's folder in the School Office
  • Lodging your research project chemical risk assessments electronically

    Once allocated a risk assessment identification number all hazardous substances risk assessments must also be lodged electronically, using the following procedure:

1. Send the renamed and signed risk assessment file to the School WHS Officer melissa.schlein@flinders.edu.au or david.vincent@flinders.edu.au

2. Within a day or two your file should appear in a folder on our server under the name of your research group (For example CHKW) at V:\CAPSALL\Safety\hazsub\Research Group Chemical RA

Please check that you can open your files and verify that their subject matter matches the assessment number / file name. Note that the folder is read-only to most personnel, but you have the ability to save the file to your computer then edit it locally. This is useful where an existing risk assessment can form the basis of a new one. If you edit an existing assessment to suit a different usage, ensure that you process the new document through the School Office and rename the file to match the new risk assessment identification number before lodging it via email.

2. UNDERGRADUATE LABORATORY CHEMICAL RISK ASSESSMENTS

  • The risk assessment identification number for Undergraduate laboratories are related to the topic code. For example, for CHEM1201, General Chemistry, the risk assessment identification number will be in the sequence CHEM-1201A, CHEM-1201B………. CHEM-1201Z.
  • The assessor completes and signs the chemical substance risk assessment electronically.
  • The assessor then emails the assessment to the Supervisor for signing
  • The supervisor signs the document electronically and emails it back to the assessor
  • A signed paper copy of the risk assessment is placed in the allocated basket in the School Office.
  • Office staff will then enter the risk assessment details into the data base. The copy is filed in the allocated folder for that specific topic in the school office
  • Lodging your undergraduate laboratory chemical risk assessments electronically

    Once allocated an identification number, all undergraduate laboratory chemical risk assessments must also be lodged electronically using the following procedure:

1. Send the signed risk assessment to the School WHS Officer melissa.schlein@flinders.edu.au or david.vincent@flinders.edu.au

2. Within a day or two your file should appear in a folder on our server under the name of your research group (for example CHEM 1201A at V:\CAPSALL\Safety\hazsub\Undergraduate Topic Chemical RA

Please check that you can open your files and verify that their subject matter matches the assessment number / file name. Note that the folder is read-only to most personnel, but you have the ability to save the file to your computer then edit it locally. This is useful where an existing risk assessment can form the basis of a new one. If you edit an existing assessment to suit a different usage, ensure that you process the new document through the School Office and rename the file to match the new risk assessment identification number before lodging it via email.

3. PLANT/EQUIPMENT/PROCESS RISK ASSESSMENT

  • Documents required are:
    a) Plant Register form (only required if you have not already compiled a plant register)
    b) Plant/Equipment/Process Risk Assessment Form
    c) Safe Operating Procedures (SOP) template
    d) Symbols and information for Personal Protective Equipment requirements
  • The assessor completes the Plant/Equipment/Process risk assessment form and if assessed as above medium risk, the associated SOP electronically.
  • Two copies of the risk assessment and the associated SOP if required are printed, signed by the assessor and the supervisor.
  • The two signed paper copies of the risk assessment and the SOP (if risk score is above medium) are to be placed in the allocated basket in the School Office.
  • Office staff will allocate a unique plant/equipment/process identification risk assessment number and they will enter the risk assessment details into the data base. The risk assessment and the associated SOP is filed in the School plant/equipment/process risk assessment folder.
  • The other signed copy risk assessment and the associated SOP is returned to the assessor (or supervisor) to be placed in a dedicated plant/equipment/process risk assessment folder in the work area so as to be freely accessible to all personnel. Once allocated an identification number, Plant/Equipment/Process risk assessments must also be lodged electronically using the following procedure.
  • Lodging your Plant/Equipment/Process risk assessments electronically 
  1. Rename the file so that its assessment number is first, followed by its area prefix (CHEM, PHYS), followed by either “RA” for a risk assessment or “SOP” for a safe operating procedure. Separate each by an underscore. i.e. "00139_CHEM_RA.doc” would be a Chemistry risk assessment and 00074_PHYS_SOP.doc would be an Physics safe operating procedure
  2. Send an email with the risk assessment and/or SOP attached to the School WHS Officer melissa.schlein@flinders.edu.au or david.vincent@flinders.edu.au.
    Within a day or two, your file should appear in a folder on our server. File names not of the form described above will be deleted. School Plant/Equipment/Process risk assessments can be found at: Z:\Everyone\Safety\Equipment RAs and SOPs.

Please check that you can open your files and verify that their subject matter matches the assessment number / file name. Note that the folder is read-only to most personnel, but you have the ability to save the file to your computer then edit it locally. This is useful where an existing risk assessment can form the basis of a new one. If you edit an existing assessment to suit a different usage, ensure that you process the new document through the School Office and rename the file to match the new risk assessment number before lodging it via email.