Clinical placements

Before attending professional experience placements, students must complete a number of compulsory pre-placement compliance requirements. These requirements are for the protection of the student and for those who come into contact with the student during placement. 

Placements cannot be allocated until all compulsory pre-placement compliance requirements have been met. To achieve compliance, you must ensure that:

  • Pre-placement compliance documents are valid for the duration of your placement block(s);
  • All latest pre-placement compliance documents are uploaded in InPlace (once advised to do so);
  • Additional venue specific pre-placement compliance requirements are completed, as requested; and
  • All original current pre-placement compliance documents are stored in a folder for presentation at your placement.

You must ensure you allow adequate time to complete your pre-placement compliance activities. Some compliance activities may take weeks to months to complete, such as some police checks and vaccination courses.

There are three main areas of compliance in the College of Nursing and Health Sciences:

  • Criminal history screening
  • Infectious diseases and immunisations
  • Other areas of compliance

 

Course / Discipline
Criminal history screenings Immunisations
Applied Gerontology Not applicable
Audiology Y Y
Disability & Community Inclusion Y N
Nutrition & Dietetics Y Y
Occupational Therapy Y Y
Optometry Y Y
Palliative Care Not applicable
Physiotherapy Y Y
Public Health Not applicable
Rehabilitation & Aged Care Y Y
Social Health Science Y N
Speech Pathology Y Y

 

If you are unsure of your relevant pre-placement compliance requirements, please do not hesitate contacting the College of Nursing and Health Sciences (CoNHSplacements@flinders.edu.au).

 

Criminal history screenings

Department of Communities and Social Inclusion (DCSI) Screenings

Valid for three years (unless revoked prior)

SA Health requires all students undertaking a placement in South Australia to hold current Department of Communities and Social Inclusion (DCSI) screenings for the following types:

  • Aged care sector
  • Child-related employment
  • Vulnerable person employment
  • Disability services employment (Clinical Rehabilitation, Disability & Community Inclusion, Occupational Therapy and Physiotherapy only)

A new screening can only be initiated if there is six months or less remaining prior to the expiry of an existing screening. The DCSI recommend you allow as much time as possible (within this period) for the screening check to be completed.

 

How do I obtain a new DCSI screening?

  1. Email the following details to CONHSplacements@flinders.edu.au for Flinders University to initiate your screening:
    • Student ID
    • First name
    • Middle name(s)
    • Last name
    • University email address
    • Date of birth
    • Placement topic for which you require your screening
    • Type of screening required: aged care / child / vulnerable person / disability
  2. Once we have initiated your DCSI screening, you will receive an email from the DCSI. Please open this email and follow the relevant prompts to activate your application.
  3. Whenever possible, select to verify your identity online. If you do not hold the necessary documents to verify your identity online, please select to have your identity verified by the 'Requesting Organisation'. A Verifying Officer is available at the College of Nursing and Health Sciences reception. Please bring your 100 points of original identity documents.
  4. If cleared, you will be posted a clearance letter (for each screening type) by the DCSI.

 

Please note:

  • The activation email from the DCSI may end up in your junk / spam email so please also keep an eye on this folder.
  • The child-related employment screening may be posted separately as this generally takes longer than the other screenings.

 

Further information can be found on the DCSI website.

 

National Police Certificate (NPC)

Valid for three years

 We can accept a National Police Certificate (NPC) providing:

  • It was issued by a relevant State, Territory or Federal Police service; or
  • It was issued by an Australian Criminal Intelligence Commission (ACIC) accredited body; and
  • It was issued with the purpose of working with children and/or vulnerable groups; and
  • It was issued in the last three years.

For further information on ACIC accredited bodies, please refer to the ACIC website.

 

How do I obtain a National Police Certificate (NPC) free of charge?

Flinders University classifies as a volunteer organisation with the South Australian Police and has a Volunteer Organisation Authority Number (VOAN). This enables students who reside in South Australia to receive their NPC free of charge. To receive your NPC free of charge, please ensure you follow the process below:

  1. Complete all applicant details on page 1 and sign the consent on page 2 of the National Police Certificate application form (PD267). The PD267 can be found on the South Australia Police website under Step 1. Do not continue onto Step 2 of the website, please continue as below.

    Select: Category: Working with Children/Vulnerable Groups
               Check Type: VOAN Volunteer (VC)
    Under ‘purpose of check / occupation’, include your discipline plus “placement”, for example “physiotherapy placement".
  2. Make copies of your ID documents required to meet the 100 point criteria set out on page 2 of the PD267. 
  3. Present your completed PD267, ID documents and copies to a Justice of the Peace (JP). Both the PD267 and ID copies need to the certified. Please see below for further information on accessing JPs.
  4. Bring the original authorised PD267 along with the original copies of your certified ID to the front desk of College of Nursing and Health Sciences. We will complete the 'Volunteer Authority' section on page 2 and lodge the application for you.
  5. SAPOL will post your NPC to the postal address you entered on the form.

For further information, please see the SAPOL VOAN Volunteer Frequently Asked Questions.

 

International Criminal History Check (ICHC) (if applicable)

Have you resided in a country other than Australia for more than one year within the last 10 years since your 18th birthday?

If yes, you must provide a satisfactory ICHC:

Please note, you may already have a suitable ICHC completed as part of your visa application. 

Your ICHC remains valid as long as you have not resided in the relevant country for a combined period of more than one year since the check was completed.

 

Examples of when you are required to obtain an ICHC

Example 1: You are currently 20 years of age. You moved from to Australia from China when you were 18 years and 6 months of age. Since living in Australia, you have returned to China to visit family once for 1 month. You have therefore resided in China for a total of 7 months in the last 10 years since your 18th birthday. You do not need an ICHC.

Example 2: You are currently 30 years of age. You moved to Australia from the USA when you were 25 years of age. Prior to moving to Australia, you have always resided in the USA. You have therefore resided in the USA for 5 years in the last 10 years since your 18th birthday. You will need an ICHC from the USA.

Example 3: You are currently 22 years of age. You spent 1 year and 6 months working in the UK when you were 18 years of age. You have therefore resided in the UK for more than one year in the last 10 years since your 18th birthday. You will need an ICHC from the UK.

Example 4: You are 22 years of age. You grew up in Malaysia and moved to Singapore when you were 19 years and 6 months of age. You lived in Singapore for 2 years before moving to Australia. You have therefore resided in both Malaysia and Singapore for more than one year in the last 10 years since your 18th birthday. You will need an ICHC from Malaysia and Singapore.

 

Justice of the Peace (JP) Services

When requiring the services of a JP, please ensure you:

  • Complete your name, address and statement on your Statutory Declaration(s) prior to seeing a JP. You must then sign your Statutory Declaration in front of the JP.
  • Complete your National Police Certificate application prior to seeing a JP and bring the originals as well as copies of your ID documents.
  • If attending an appointment with a JP, please ensure you advise the JP how many documents you will be presenting. This is your appointment only and is not to be used by anyone else.
  • JP services are voluntary and JPs are not allowed to accept gifts or money of any sort.

You can find JPs:

 

Infectious diseases and immunisations

For your protection, as well as that of other's whom you come into contact with on your professional experience placements, it is essential that your immunisation history is complete and up-to-date prior to attending your placements.

 

Form A: Infection and Immunisation Declaration

You are responsible for reading and understanding the Flinders University Immunisation, Standard and Precautionary Advisory Booklet.

You must print, read, understand and sign the Flinders University Form A: Infection and Immunisation Declaration.

 

Form B: Medical Practitioner Statement

You must have Form B: Medical Practitioner Statement completed by a medical practitioner. Your medical practitioner may review existing immunisation records (please take these with you to your appointment), request blood tests to confirm your immunity status and/or administer any outstanding immunisations.

Hepatitis B: You must ensure you take all reasonable steps to complete your full Hepatitis B vaccination course with the aim to demonstrate immunity to Hepatitis B.

Poliomyelitis: Your Form B must include evidence of three doses of the poliomyelitis vaccination. If you know you have been fully vaccinated in the past but no longer have the record(s), you may be able to complete a poliomyelitis statutory declaration instead, please see below.

Note: You are not required to complete the new Form B if you already have an existing Form B or Record of Immunisation. Please however ensure you are up-to-date with the current SA Health immunisation requirements on page 2 of the latest Form B (as above)

If you refuse to be screened or vaccinated, or cannot be vaccinated for medical reasons:
Please complete the Flinders University Student Health Care Worker Immunisation Refusal Form. Please be aware that you may be refused a placement on this basis, which may impact your ability to complete the course.

 

Supporting serology

You will need the supporting serology reports for any immunity solely confirmed by blood test. In addition, Hepatitis B must be confirmed by blood test even if you have a record of vaccination.

 

Poliomyelitis declaration (if required)

If you do not have documented evidence of at least three doses of the poliomyelitis vaccine but know you have been fully vaccinated, you can complete a Statutory Declaration stating that you have had the full poliomyelitis vaccination.
This Declaration must be signed before a Justice of the Peace (JP), a Commissioner for Taking Affidavits or a Notary Public. Please see below for further information on accessing JPs.

 

Tuberculosis (TB) screening by SA TB Services

You must complete the online SA Tuberculosis Services screening questionnaire and follow any instructions you receive by email from SA TB Services. 

Please print your email from SA TB Services confirming the outcome of your screening. 

Depending on your assessment outcome, additional testing may be required by SA TB Services. Please retain your SA TB Services Attendance Slip if this was required.

If you are required to attend SA TB Services, you may be need to undertake the Tuberculin Skin Test. This test will be delayed if you have had a live virus vaccine within the last 4 weeks. We therefore recommend completing the TB screening process prior to obtaining your vaccinations if time permits.

Your TB screening is valid for 5 years providing you have not since worked in an area with a high TB prevalence or have been in contact with someone who has active TB.

For further information, please refer to the SA TB Services resources, including the Tuberculin Skin Test FAQ.

 

Justice of the Peace (JP) Services

When requiring the services of a JP, please ensure you:

  • Complete your name, address and statement on your Statutory Declaration(s) prior to seeing a JP. You must then sign your Statutory Declaration in front of the JP.
  • Complete your National Police Certificate application prior to seeing a JP and bring the originals as well as copies of your ID documents.
  • If attending an appointment with a JP, please ensure you advise the JP how many documents you will be presenting. This is your appointment only and is not to be used by anyone else.
  • JP services are voluntary and JPs are not allowed to accept gifts or money of any sort.

You can find JPs:

 

Other areas of compliance


Fitness to Undertake Placement Declaration

You must print, read, understand and sign the Flinders University Fitness to Undertake Placement Declaration

If you have an existing or develop an illness or disability that may impede your ‘fitness for practice’, you must have the Flinders University Fitness for clinical practice form complete by a medical practitioner.  This form needs to be submitted to the Topic Coordinator as soon as possible (for existing conditions, at least two weeks prior to the start of the semester).

For more information, please see the Flinders University Fitness for Clinical Practice Protocol.

 

SA Health Deed Poll
Students will have access to a range of confidential information whilst attending a placement and need to be familiar and understand the relevant requirements of maintaining confidentiality.

Please ensure you print, read, understand and sign the SA Health Deed Poll.

 

Pre-Place Work-Integrated Learning (WIL) Preparation Program

Valid for three years (or until new program content is released)

You are required to complete the Flinders University Pre-Place Work-Integrated Learning (WIL) Preparation Program. This program is available on Flinders Learning Online (FLO). It provides information and activities to assist with workplace learning, including:

  1. Pre-placement preparation
  2. Work Health & Safety
  3. Thriving on Placement

Please ensure you complete all three modules of the program and print the 'User Report' (accessed via 'Grades') as evidence of completion.

 

Basic Emergency Life Support / Provide First Aid Certificate (if applicable)

Depending on your course, you may be required to attend accredited Basic Emergency Life Support (HLTAID001) and/or Provide First Aid (HLTAID003) course. Training must be provided by a registered and Nationally Recognised Training Organisation and must include both practical and theoretical components. 

Course providers may include:

 

Hand Hygiene Certificate

Valid for one year

You are required to complete the online Hand Hygiene Australia Learning Management System education modules.

Please ensure you print and keep your certificate upon completion of the course.

 

SA Health Clinical Placement Requirements for Healthcare Students

You are required to read and understand the SA Health Clinical Placement Requirements for Healthcare Students.

 

Responding to Abuse and Neglect - Education and Care (RAN-EC) training (Audiology and Speech Pathology only)
You must complete a full day, face-to-face RAN-EC training course. This one day training will fall within a three year cycle:
  • the 2015-2017 cycle which will expire 31 December 2018
  • the 2018-2020 cycle which will expire 31 December 2021

You will only need to complete the full day, face-to-face RAN-EC training course once. After this, you will only need to complete the online refresher in subsequent training cycles (prior to the expiry of your current certificate).

For further information and training providers, please refer to the DECD RAN-EC training website.
 

Your health & welfare

Before placement

If you have an existing illness or disability that could impact your ability to successfully undertake a clinical placement, you must advise your topic coordinator before starting your placement.

More information: Contact a University Disability Advisor to discuss an access plan.

If you do not declare a pre-existing illness or impairment that could either place the public at substantial risk of harm, or impact your ability to complete the requirements of your placement, you will be withdrawn from placement.

More information: Withdrawal of student from placement and Section 143 of the Health Practitioner Regulation National Law (SA) Act 2010.

 

During or after placement
Clinical placements can be emotionally taxing for students. If you require assistance, Flinders offer an independent counselling service and an on-campus health service .

 

Work health & safety

You must participate in relevant training before starting a placement, which may include:

  • Specific training provided by your discipline.
  • Basic WHS training provided through the University’s online placement software.

Host organisations are responsible to ensure their workplace is safe for students on placement.

During placements, you must comply with any reasonable safety instructions, rules or procedures of the host organisation (e.g. wearing personal protective equipment).

 

Induction checklist

The Student Placement WHS Induction Checklist (PDF 107KB) must be completed at the start of each placement by either your placement supervisor, or by another appropriate member of staff.

Keep a copy of the completed checklist, with the original kept by your supervisor.

Injury, accidents or incidents

If you are injured or involved in an incident or accident while on placement you should report the event immediately. You are required to:

  • Immediately report the accident/ incident to the most appropriate person at the venue.
  • Seek appropriate first aid or medical advice if required.
  • Complete the venue's report form with the appropriate staff member.
  • Complete a University accident/incident report via the Flinsafe website. Provide a copy to your course coordinator.
  • You will need to discuss with Student Services about any medical treatment costs not covered by Medicare.