All Academic staff, new to Flinders University, are required to participate in specific orientation and induction programs as stipulated in the University's Enterprise Agreement1.
The mandatory training programs for academic staff, conducted by the Centre for Innovation in Learning and Teaching , are:
the Flinders Foundations of University Teaching Program (FFOUT), which is to be completed by all new academic staff;
and one or both of the following programs, which may need to be completed where an academic staff member will be supervising research higher degree students and/or involved in work integrated learning as part of their appointment:
the Higher Degree by Research (HDR) Supervisor PD Program for all academic staff new to the supervision of higher degree research students; and/or
the Managing Work-Integrated Learning Workshop (WIL) for all staff involved in supervising, leading and managing WIL including placements and non-placement (simulated) activities.
Evidence of completion of the mandatory training programs (or, where appropriate, formal exemption) is a condition of confirmation of employment2.
Exemptions from all or part of any of the above programs may be granted where the staff member has recent relevant experience and/or training (refer 2. below).
Failure to either complete or be granted exemption from mandatory training program(s) will be grounds for extension of the probationary period.
1.1 Continuing and convertible academic staff members
Are required to participate in and complete FFOUT and the other program(s) as appropriate, normally within the first year of employment.
Evidence of completion or exemption from the relevant officer, i.e. Pro Vice Chancellor (Learning and Teaching Innovation), Centre for Innovation in Learning and Teaching or the Dean of Graduate Research, must be included with Form D – the documentation that is to be completed during the probationary period in order to apply for confirmation of employment.
1.2 Academic staff on fixed-term appointments greater than 12 months
Are required to participate in and complete FFOUT and the other program(s) as appropriate, normally within the probationary period.
Staff members should contact the Pro Vice Chancellor (Learning & Teaching Innovation), Centre for Innovation in Learning and Teaching, who will determine the training required.
Staff members will be required to provide to their supervisors evidence of completion/participation in the relevant program(s) from the relevant officer for purposes of confirmation of employment at the end of the probationary period.
1.3 Academic staff on fixed-term appointments up to and including 12 months
Completion of FFOUT and other relevant mandatory program(s) within the term of the appointment is a requirement of employment. Staff should contact the Pro Vice Chancellor (Learning & Teaching Innovation), Centre for Innovation in Learning and Teaching, who will determine the training required.
2.1 Establishing the training required and a training plan
The staff member should contact the Pro Vice Chancellor (Learning and Teaching Innovation), CILT within 4 weeks of commencing employment so that appropriate training requirements can be determined and a training plan can be established.
Completions will be recorded by the Centre for Innovation in Learning and Teaching (CILT). However, it is the responsibility of the staff member and her/his supervisor to ensure that the necessary evidence of completion(s) (or exemption(s)) is provided as indicated in 1. above.
It may be appropriate in special circumstances to exempt a staff member from all (or part) of a mandatory training program, in recognition of significant experience or recent equivalent training.
While the onus is on the staff member to provide the case for full/part exemption, it is up to the supervisor to determine whether an exemption should be sought. Where the supervisor so determines, the case for exemption, accompanied by confirmation from the supervisor that the exemption is supported, should be submitted as follows:
2.3.1 Exemption from FFOUT
The Pro Vice Chancellor (Learning & Teaching Innovation),Centre for Innovation in Learning and Teaching will consider a case for exemption on the information provided. If needed, the Deputy Vice-Chancellor (Students) will have final authority for determining exemptions.
The criteria for exemption are:
Full Exemption – may be applicable where a staff member has completed a similar foundations in teaching program from another university and is able to provide evidence of completion.
Part Exemption – a staff member may receive part exemption if s/he submits a portfolio demonstrating teaching competence based on:
Several years of full responsibilities in a full academic teaching post including topic co- ordination, topic design, teaching, assessment and evaluation
Satisfactory peer and student reviews
Leadership in teaching and learning
Scholarly work in teaching such as publications, awards, leadership in curriculum and teaching development
An up-to-date curriculum vitae will normally form part of the portfolio.
2.3.2 Exemption from Higher Degree by Research Supervisor Training
Requests for exemption should be forwarded to the Dean of Graduate Research for consideration and determination.
2.3.3 Exemption from the Managing Work-Integrated Learning Workshop (WIL) Program
Requests for exemptions should be forwarded to the Pro Vice Chancellor (Learning & Teaching Innovation),Centre for Innovation in Learning and Teaching for consideration and determination.
The staff member and supervisor will be advised in writing of the exemption, if any, to be granted.
3. OTHER INDUCTION AND TRAINING PROGRAMS FOR ACADEMIC STAFF
3.1 Academic Orientation Program
In addition to the above mandatory induction programs, all new academic staff are expected to attend the Academic Orientation Program , also conducted by the Centre for Innovation in Learning and Teaching.
3.2 Other training requirements - such as Supervisor, and Work Health and Safety training etc., as referred to in the contract of employment – are outside the scope of these guidelines. However, where other training requirements have been specified, staff and their supervisors should discuss and include these in the training plan referred to in 2.1.
1 Flinders University Enterprise Agreement 2014-2017 Clause A27
2 Flinders University Enterprise Agreement 2014-2017 Clause C6.5