These Guidelines assist in the management of risks associated with Hot Work. Hot Work is any work that may generate flames, heat or sparks and it includes any cutting (wet/dry), grinding, welding and use of open flames.

NOTE: External Hot Work is not permitted on a Total Fire Ban Day, except in an emergency and with a permit from the local Council (eg. Mitcham Council for the Bedford Park campus)

Hazard Assessment

A hazard assessment must be completed before Hot Work commences.
The following hazards may exist:

  • Fire
  • Explosion
  • Electrocution
  • Burns
  • Arc-flash
  • Oxygen-depletion
  • Toxic fumes

You must inspect the area in which the work is to be performed and consider all possible hazards and any necessary precautions.

When working in an open area, ensure there is a four metre cleared space around the work activity.
Consider adjacent areas as well, especially in the vicinity of chemistry laboratories and air-conditioning / ventilation intakes.
The hazard assessment must be signed by the person undertaking the assessment.

For all petrol operated equipment, the engine exhaust must exit through the exhaust system to prevent the escape of burning material.

Hot Work Permit

Hot Work Permits are not required:

  • for tasks undertaken in recognised workshops where welding, grinding and burning are routine operations;
  • for use of portable gas-fired space-heating equipment that is hired for specific short-term use. 

In all other circumstances a Hot Work Permit must be completed before any work involving welding, grinding, gas-cutting, flame heating or any other flame / spark producing equipment is commenced.

The Hot Work Permit must list:

  • details of the task
  • the location
  • all precautions required (including the provision of fire blankets and flash screens where required) 

The people issuing the Hot Work Permit must satisfy themselves that all appropriate measures have been taken, and all equipment complies with the relevant standards and codes prior to hot work commencing.
They should give additional instructions where their local knowledge suggests further precautions.

Display of permits and warning signs

Permits and warning signs are to be displayed at entry points to hot work areas.
Permits must be valid at the time work is being undertaken.
Copies must be made where more than one entry point exists.

Fire Detection Systems

Fire detection systems (smoke or thermal) must be isolated prior to work commencing.
Fire detectors (smoke or thermal) are not to be isolated without first notifying the University Security Office and the Building Fire Warden.

Impairment Notification Form

Should the hot work extend beyond University operating hours (6.00 a.m. to 6.00 p.m.) or span of shift, with the fire protection system to remain isolated, an impairment notification form must be completed by an authorised person and faxed to the Flinders University fire insurers and the University Insurance Officer.

Personal Protective Equipment

As required to complete the particular work (e.g. welding, grinding etc.)

Hot Work undertaken in non-University premises

Where staff or contractors are undertaking work for the University in buildings not owned by the University, staff/contractors must comply with the requirements of the building's owner(s).

Further Information

View the Maintenance Department's Safe Operating Procedure for Hot Work.

Contact the Maintenance Operations Supervisor on 8201 3728 (or ext. 13728 for internal callers) for further information if required.

NOTE: Flinders University at all times reserves the right to refuse any hot work from being undertaken on University property.