All courses in the University must be developed in accordance with the Courses Policy (PDF) and Course Approval Procedures (PDF). In addition, a proposal to offer a course overseas must comply with the Development of Offshore Programs Policy. All courses must be developed with reference to the Australian Qualifications Framework (AQF) for the appropriate Level.

Academic staff should discuss introducing or changing courses or topics with their Teaching Program Director and an Educational Quality team member. A member of the Educational Quality team will assist the academic in the proposal development.

Proposals have been classified into four levels, as specified in the Courses Policy:

  • New course and major course change proposals (levels 3 and 4)
  • New topic, topic and course changes (levels 1 and 2).

Please contact an Educational Quality team for further guidance on approval levels. 

Level 3 and 4 proposals (new courses and major course changes)

1. Concept proposal review by College senior executive team

Academic, assisted by an Educational Quality team member, prepares a concept proposal in consultation with colleagues as appropriate, including the Teaching Program Director.

The College senior executive team either authorise development of a full proposal, reject it, or refer concept proposal back for further work.

2. Final proposal endorsement by College Education Committee

Post concept approval the academic, assisted by an Educational Quality team member, collaborates with colleagues as appropriate. The Educational Quality team member uploads the proposal and the financial viability template on the ‘course and topic proposal tool’ to initiate the online approval process.

The College Education Committee reviews the online proposal and advises the Dean (Education) to endorse, reject or request proposal modification. On endorsement, the proposal is submitted to the Educational Quality Committee.

3. Review by Course Quality Committee

The Educational Quality Committee reviews the online proposal and advises the DVC (Students) to approve/endorse, reject or request proposal modification.

4. Academic Senate (level 4 proposals only)

For Level 4 proposals, the Academic Senate reviews the online proposal and DVC(S)' advice, and makes the decision to approve, reject or request modification.

 

Level 2 proposals (new topics and topic/course changes)

1. Review by College Education Committee

The academic, assisted by an Educational Quality team member, develops the proposal and collaborates with colleagues as appropriate. The Educational Quality team member uploads the proposal on the 'Course and topic approval proposal tool' to initiate the online approval process.

The College Education Committee reviews the online proposal and advises the VP&ED or Dean (Education) (where this has been sub-delegated in accordance with s.4.1 of the Courses Policy) to approve, reject or request proposal modification.

 

Level 1 proposals (editorial and consequential changes)

1. Review by Educational Quality team

The academic discusses requirements and develops the proposal for change. The Associate Director (Educational Quality) reviews the online proposal and either approves, rejects or requests proposal modification.

 

Once a proposal is approved, relevant staff will receive an email notification.

 

Timelines

To ensure maximum impact, new courses should be available for promotion in the year prior to commencement. Refer to the Course approval process timeline (PDF 59KB) and discuss implementation of new courses with the Educational Quality team.

 

Proposal levels

Level

Scope of authority

Approving authority

Level 4

 

Approval of new courses, including double and combined courses where the course or a component of the course is substantially in a field of study new to the University.

Academic Senate

Level 3

 

1. Approval of:

  • New courses including double courses, except where they are substantially in a field of study new to the University
  • Honours degrees
  • Combined courses where the constituent courses already exist
  • Continuation of courses after review under section 3.9 of this policy
  • Suspension and discontinuation of courses
  • Establishment and discontinuation of specialisations, majors, pathways, streams and other structural components of a course.

2. Approval of changes to:

  • The name or AQF level of a course
  • The program of study where that change alters the learning outcomes
  • Admission requirements
  • Progression rules where the changes further restrict student progress
  • Courses that require teaching or resources from more than one College

Deputy Vice-Chancellor (Students) or sub-delegate, on the advice of the

Course Quality Committee

Level 2

 

1. Approval of changes to:

  • The program of study where the change does not alter the learning outcomes
  • Mode of delivery
  • Names of course components, where the change does not affect the course name on the parchment.

2.  Approval of changes to a course that are not specified at Level 3 or 4

3. Approval of new topic proposals and changes to topics

Vice-President and Executive Dean or sub-delegate

 

 

Level 1

 

Approval and management of the text of a Course Rule, and amendments to the same, where these are consequential on other approved changes, or do not alter the content or the intention of matters that require approval as indicated above.

Associate Director, Educational Quality or sub-delegate

 

Useful links

Australian Qualifications Framework

Course Rule Guide

Course Rules Index

eLearning Gateway

ESOS Compliance

Risk Management Policy (PDF)

Planning Services

Curriculum and Teaching Resources

Policy on Credit Transfer

Policy and Procedures on Review of Student Progress

Tertiary Education Quality and Standards Agency (TEQSA)

Offshore Program Cycle