Staff profiles guide

When you login you'll arrive on the General tab.

Postal address

• Select your work postal address from the list provided.
• If you need to request an addition and/or edit in the list provided please send us an email at digitalpresence@flinders.edu.au.

Save your edits

• Once you've made these edits select Save.

Pre-populated fields

• The remainder of fields on this tab have pre-populated data from central data.
• To have phone and room number updates make a request via Service one. Search for ‘Room and phone number changes’
• Changes to salutations, position titles, department details and building locations need to updated via Workday.

Individual details

Add and edit content in the following editable fields:

• Brief biographical sketch (max 150 words)
• Qualifications (max 300 words)
• Honours and Awards (max 300 words)
• Key responsibilities (max 300 words)
  • All academic staff are encouraged to have an introduction focussing on your expertise, you should also have a more detailed profile detailing everything Research in ResearchNow. If some of these fields are not applicable to you, leave them blank and they will not appear on your page. You do need to at least have a Brief biographical sketch though introducing you as a landing page for all your other information.

Start editing

Click within the field to open the Editor.

Cancel button

Note: if you run over the word limit or find that you cannot delete words click the Cancel button.

As of 30 January 2020, all researcher profile content, including research publication lists, will be managed and published on the ResearchNow platform.

• The research tab on staff profile pages will link directly to ResearchNow active profiles.
• You can manage your researcher profile via the ResearchNow platform.
  

This tab allows you to include information about your Flinders University teaching activities and interests.

If you have no teaching activities at Flinders, leave these fields blank and they will not appear on your page.

Topic Coordinator/Topic Lecturer details

If you are a Topic Coordinator and/or Topic Lecturer for a Flinders University topic/s you need to add the topic/s to your page.

To add a topic:

1. click on the 'Add' button next to Topic Coordinator or Topic Lecturer field name
2. in the 'Topic Coordinator' or 'Topic Lecturer' tool box that pops up, enter the topic code and topic name in the fields provided. Important: make sure that you do not include any spaces in the topic code and ensure that you have the correct code. There's an automatic script behind this that publishes a link/s to the online topic/s information on your page. If the code is entered incorrectly here the link will not work.
3. click on the 'Submit' button.

To add another topic repeat the process above.

To remove a topic:

• simply click on the remove symbol that appears to the left of the topic you want to remove.

Teaching interests

An editable field (with a 300 word limit) is provided for you to publish an outline of your Flinders University teaching interests.

To add or edit content click on the 'edit' link next to the field title 'Teaching interests'.

The Editor will open up.

As of November 2023, all researcher profile content, including research publication lists, Supervisory interests, HDR supervision, and HDR student achievements  are managed in ResearchNow and published on the Research @ Flinders  public portal.

• The research tab on staff profile pages will link directly to Research @ Flinders active profiles.
• You can manage your researcher profile via the ResearchNow platform.
• HDR tab has been removed from all profiles.
• Find a Supervisor/Researcher button links directly to Research @ Flinders.

The professional engagement tab allows you to publish information about your professional and community interests (including international professional and community interests) within the context of your role as a Flinders University staff member.

Professional enagagement is an important component of the University's strategies of 'Building supportive communities' and 'Stengthening internationalisation'.

If you do not provide content in this field it will not appear on your page.

To edit this content click on the 'edit' link next to the field title.

The Editor will open up.

This tab allows you to publish details about your media commentary expertise within the context of your role as a Flinders University staff member.

If you do not have a expert media commentary role as a Flinders University staff member leave these fields blank and they will not appear on your page.

What you need to know

• If you see pre-populated data in this tab, this data has been populated by the Expert Media Guide database.
• In addition to having this content published on your page, by updating and editing this information here you are updating the information for the Expert Media Guide.

The levels of information

In order to provide comprehensive information in a succinct manner for the media to search and locate your relevant expertise, you will need to provide the following information.

1. Areas of interest and descriptions

   These are specific descriptions of your areas of interest.
   
   For example:
   
   

   Area of interest	Extra Description
   Cinema	national cinemas, Hollywood especially the films of Alfred Hitchcock, film theory, popular culture
   Flim production and exhibition	especially Australian independent film, experimental film, art-house exhibition
   Popular culture	film and television, postmodernism, censorship, gender and sexuality

2. Subjects

   Subjects are broader categories for your areas of interest. In the Media Expertise Guide they are cross-referenced and are used as a means locating expertise.
   
   So a journalist who selects a subject, will then see a list of relevant staff members with more descriptive information about their specific areas of expertise.
   
   For example, the above group of areas of interest could be categorised by the following subjects:
   
   
   • Film
   • Television
   • Censorship
   • Culture

Expertise for media contact

To add your expertise for media contact:

1. click on the 'Add' button
2. in the 'Expertise for media contact' tool that pops up type in the Area of interest and Description in the fields provided
3. click on the 'Submit' button to add the expertise for media contact.

Repeat this process to add other areas of interest.

To remove your subjects of expertise for media contact:

• simply click on the remove symbol on the left of area of interest you want to remove.

Add subjects

To allocate subject/s from the choice of subjects available in the media expertise database:

1. click on the drop-down list of subjects 
2. locate the subject you want to add and select it
3. click on the 'Add' button.

Repeat this process to add other subjects.

If a subject that describes your expertise is not available in the drop-down list you can send a request to newsroom@flinders.edu.au to have it added.

To remove a subject:

• simply click on the remove symbol at the left of the subject you want to delete.

Private information

You can also add a mobile number and home telephone number to assist the News and Media staff contact you after hours.

This information will not be published on your page.

Rather, the News and Media team will have a special login to access this information. It will help them get you in contact with the media in order to meet a media deadline. Not being able to access you within the timeframe required to meet a deadline could easily result in a missed publicity opportunity.

Through this feature you can also advise the News and Media team whether they can pass on these details directly to the media or if you would rather they did not. 

This tab allows you to add links to your social media accounts. These links must be limited to accounts used for professional (as opposed to personal) purposes.

The following social media links can be added:

• Twitter
• LinkedIn
• Google Scholar
• ResearchGate
• Blog
• The Conversation (use your profile link)
• ORCID
• Academia
• Scopus
• ResearcherID

To add relevant links simply paste in the links (use the full link including https://) in the fields provided and then click Save.

The Conversation - link and article feed

We have added a feature for your articles published on The Conversation. To enable it simply copy and paste your profile page address into the link box and click Save (your profile link will be in the following format:

https://theconversation.com/profiles/firstname-surname-123456

Once saved, an additional The Conversation feature box will appear throughout your staff profile showcasing the three most recent articles.
 

This tab allows you to add further information.

There are 2 fields here:

1. an editable field
2. an 'add a document' field.

If you have no further information simply don't use these fields and they will not appear on your page.
 

Editable field

The editable field is best used to add links to further information.

To do this:

• click within the field and the Editor will open up
• type in link text (eg Digital and social media support)
• highlight the link text
• select the link icon link icon in the toolbar of the Editor
• an 'Insert link' box appears. Paste or type in the complete url (inc http://) in the Url field.
• click on 'Ok'.

Adding a document or file

To add a document or file:

1. type in the title of the file you want to upload (this title will appear on your page)
2. click on the 'Browse' button next to the 'File' field
3. in the file upload box that pops up, find and select the file you want to upload from your computer then click on the Open button
4. click on the Upload button.

Repeat the process to add other files.

Deleting a file

To delete a file simply click on the 'Delete' link next to file in the list you want to delete.
 

Uploading and publishing your photo is optional but recommended. If you choose not to publish a photo no default image will appear. Staff are encouraged to publish an appropriate profile photo.

Photo guidelines

• When selecting an appropriate photo keep in mind that this is a public page for professional purposes.
• The photo will automatically resize to a width of 150px. To avoid photo degradation upload a photo with a width as close to 150px as possible. There are some easy-to-use, free, online photo editors that can help you resize your photo. Pixlr is an example.
• Files should be no larger than 1 MB. Files over 8MB will not upload.
• You can upload a jpg, gif or png file.

To upload a photo

1. Click on the Browse button next to the file upload field.
2. In the File Upload pop-up that appears, find and select the photo file you want to upload from your computer and select Open.
3. Click on the Upload button.

To delete a photo

To delete the photo simply click on the Delete link.

A Cancel button is available toward the top right of the Rich Text Editor.

If you have gone over the word limit for any field and find that you are unable to delete excess words, please click the Cancel button to be returned to the field as it appeared before you started typing.